Treatment stage tracking
Every patient's journey in one view.
Orthodontic practice software: treatment tracking & portals
Orthodontists: two-year treatments, tracked without the chase. Stages, payments and reminders in one.
Aligner changes forgotten, payment plans tracked in the front desk's head and referring dentists asking for updates. We build orthodontic systems that follow each patient through treatment and keep everyone informed.
Looking for orthodontic practice software or a patient treatment portal?
Orthodontic treatment runs for months or years. Patients need reminders, parents need payment plans and referring dentists want progress reports. Most practice software handles appointments but not the journey. We build around the journey.
Wollopit builds booking flows, secure intake forms, patient portals and websites for orthodontists around how your practice actually runs. We connect the practice software you already use, replace the bits holding you back and look after the lot on our own Australian-managed servers, so your team can get back to patients.
01The problems
What we hear from orthodontists
Does your orthodontic practice have these problems? Here's how we'd fix them.
Most orthodontists we talk to have great clinicians held back by phone tag, paper forms and a practice system nobody fully understands.
- The problemAligner changes missedPatients forget to switch trays on time.How we fix itAutomatic tray change reminders by text or app.
- The problemPayment plans tracked by handInstalments are chased by the front desk.How we fix itPayment plans with automatic debits and alerts.
- The problemReferrers left wonderingDentists call to ask how their patient is going.How we fix itA referrer portal with progress updates and photos.
- The problemConsults don't convertNew patient consults go quiet after the quote.How we fix itTreatment proposals sent online with follow-ups.
- The problemRetainer reviews forgottenPatients drift away after braces come off.How we fix itRetention recalls scheduled for years after treatment.
- The problemProgress photos everywherePhotos sit in different folders and phones.How we fix itProgress photos stored per patient and stage.
02What we build
Solutions
What we build for orthodontists. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Payment plans
Instalments with automatic debits.
Patient app
Reminders, photos and appointments.
Referrer portal
Progress updates for referring dentists.
Online treatment proposals
Quotes accepted and paid online.
Retention recalls
Reviews scheduled long after treatment.
03How it changes
Before and after
A new patient consult, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Quote on paper
- Instalments chased
- Referrer calls in
- Tray change forgotten
After
- Proposal accepted online
- Plan debits automatically
- Referrer sees progress
- Reminder text sent
04Services
Everything under one roof
Software, websites and systems for orthodontists.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for orthodontists
Built around how your orthodontic practice actually runs: treatment stage tracking, payment plans and the admin in between, in one system you own.
Websites for orthodontists
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Orthodontic practice system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for orthodontists
Patient app and referrer portal: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Cliniko, Halaxy and Nookal so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your orthodontic practice, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Cliniko
- Halaxy
- Nookal
- HotDoc
- Tyro
- Stripe
- Xero
- Microsoft 365
- Twilio SMS
- Google Business Profile
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your orthodontic practice: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things orthodontists ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Will it work with our practice management software?
Usually, yes. We connect to your existing practice software for appointments and records, then add the patient journey tools around it.
How much does it cost?
It depends on what you need, so we quote up front once we understand your orthodontic practice. No surprise invoices, no lock-in and you own what we build.
Do we have to change our practice management software?
No. We usually build around it: online booking, intake forms, reminders and the website, all connected to what you already use. If it's genuinely holding you back we'll talk options first.
How do you handle patient privacy?
Carefully. Forms and portals use encrypted connections, access is restricted to the people who need it and we follow the Australian Privacy Principles. Sensitive data is only collected where it's actually needed.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most orthodontists we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an orthodontic practice problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.