Online booking
Appointments booked by treatment and dentist.
Dental booking, recall & patient form software
Dentists: full chairs, fewer phone calls. Bookings, recalls and forms online.
Reception tied to the phone, recalls that never get sent and new patients filling in clipboards. We build booking, recall and intake systems that work with your practice software.
Looking for dental online booking and recall software?
A dental practice lives on recalls and new patients. Empty chairs cost money and reception time is precious. We build booking and recall systems that keep the book full without the phone tag.
Wollopit builds booking flows, secure intake forms, patient portals and websites for dentists around how your practice actually runs. We connect the practice software you already use, replace the bits holding you back and look after the lot on our own Australian-managed servers, so your team can get back to patients.
01The problems
What we hear from dentists
Does your dental practice have these problems? Here's how we'd fix them.
Most dentists we talk to have great clinicians held back by phone tag, paper forms and a practice system nobody fully understands.
- The problemReception stuck on the phoneMost calls are just to book or move appointments.How we fix itOnline booking with real availability, by dentist and treatment.
- The problemRecalls never sentSix-monthly check-ups slip through.How we fix itAutomatic recall reminders with a booking link.
- The problemClipboards in the waiting roomMedical histories are filled in on paper and typed up.How we fix itSecure online forms completed before the visit.
- The problemNo-showsEmpty chairs with no notice.How we fix itReminders with confirm and reschedule links.
- The problemTreatment plans forgottenPatients don't come back for planned work.How we fix itFollow-ups for unbooked treatment plans.
- The problemWebsite doesn't bring patientsSearches go to the practice down the road.How we fix itA fast local website built to rank for dentist searches in your area.
02What we build
Solutions
What we build for dentists. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Recall reminders
Check-ups prompted automatically.
Secure patient forms
Medical history and consent online.
Reminders & confirmations
Fewer no-shows.
Treatment follow-ups
Planned work booked in.
Practice website
Fast, local and built to rank.
03How it changes
Before and after
A Monday at reception, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Phone rings non-stop
- Clipboard forms typed in
- Recalls forgotten
- No-show at 10am
After
- Patients book online
- Forms done before arrival
- Recalls sent automatically
- Reminder confirms the slot
04Services
Everything under one roof
Software, websites and systems for dentists.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for dentists
Built around how your dental practice actually runs: online booking, recall reminders and the admin in between, in one system you own.
Websites for dentists
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Dental practice system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for dentists
Secure patient forms and reminders & confirmations: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Cliniko, Halaxy and Nookal so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your dental practice, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Cliniko
- Halaxy
- Nookal
- HotDoc
- Tyro
- Stripe
- Xero
- Microsoft 365
- Twilio SMS
- Google Business Profile
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your dental practice: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things dentists ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Will it work with our practice management software?
We connect with it where it allows. Otherwise we work alongside it so bookings and forms don't have to be entered twice.
How much does it cost?
It depends on what you need, so we quote up front once we understand your dental practice. No surprise invoices, no lock-in and you own what we build.
Do we have to change our practice management software?
No. We usually build around it: online booking, intake forms, reminders and the website, all connected to what you already use. If it's genuinely holding you back we'll talk options first.
How do you handle patient privacy?
Carefully. Forms and portals use encrypted connections, access is restricted to the people who need it and we follow the Australian Privacy Principles. Sensitive data is only collected where it's actually needed.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most dentists we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a dental practice problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.