Consult booking
Online with deposits.
Cosmetic clinic consults, treatment plans & payment plans
Cosmetic clinics: consults that turn into treatment plans. Bookings, plans and payment options.
Consults booked by DM, treatment plans in notes and payment plans arranged by hand. We build consult and treatment systems for cosmetic clinics.
Looking for cosmetic clinic booking and treatment plan software?
Cosmetic clients research carefully and want clear plans and pricing. We build consult booking, treatment plans and payment options in one system.
Wollopit builds booking flows, secure intake forms, patient portals and websites for cosmetic clinics around how your practice actually runs. We connect the practice software you already use, replace the bits holding you back and look after the lot on our own Australian-managed servers, so your team can get back to patients.
01The problems
What we hear from cosmetic clinics
Does your cosmetic clinic have these problems? Here's how we'd fix them.
Most cosmetic clinics we talk to have great clinicians held back by phone tag, paper forms and a practice system nobody fully understands.
- The problemConsults by DMEnquiries scattered.How we fix itOnline consult booking.
- The problemTreatment plans in notesPlans aren't shared clearly.How we fix itTreatment plans clients can view.
- The problemPayment plansArranged by hand.How we fix itPayment plans built in.
- The problemBefore and after recordsPhotos scattered.How we fix itSecure photo records.
- The problemAftercareInstructions forgotten.How we fix itAftercare messages.
- The problemRebookingMaintenance treatments missed.How we fix itRebooking reminders.
02What we build
Solutions
What we build for cosmetic clinics. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Treatment plans
Shared with clients.
Payment plans
Instalments built in.
Photo records
Secure before and after.
Aftercare messages
Instructions sent automatically.
Rebooking reminders
Maintenance prompted.
03How it changes
Before and after
A consult, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- DM enquiry
- Plan in notes
- Payment plan by hand
- No aftercare follow-up
After
- Consult booked online
- Plan shared
- Instalments set up
- Aftercare sent
04Services
Everything under one roof
Software, websites and systems for cosmetic clinics.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for cosmetic clinics
Built around how your cosmetic clinic actually runs: consult booking, treatment plans and the admin in between, in one system you own.
Websites for cosmetic clinics
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Cosmetic clinic system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for cosmetic clinics
Payment plans and photo records: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Cliniko, Halaxy and Nookal so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your cosmetic clinic, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Cliniko
- Halaxy
- Nookal
- HotDoc
- Tyro
- Stripe
- Xero
- Microsoft 365
- Twilio SMS
- Google Business Profile
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your cosmetic clinic: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things cosmetic clinics ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Are photos stored securely?
Yes. Photos are stored with restricted access and consent recorded.
How much does it cost?
It depends on what you need, so we quote up front once we understand your cosmetic clinic. No surprise invoices, no lock-in and you own what we build.
Do we have to change our practice management software?
No. We usually build around it: online booking, intake forms, reminders and the website, all connected to what you already use. If it's genuinely holding you back we'll talk options first.
How do you handle patient privacy?
Carefully. Forms and portals use encrypted connections, access is restricted to the people who need it and we follow the Australian Privacy Principles. Sensitive data is only collected where it's actually needed.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most cosmetic clinics we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a cosmetic clinic problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.