Online pre-admission
Forms, consent and history.
Day surgery software: pre-admission, theatre lists & recalls
Day surgeries: patients prepared before they walk in. Pre-admission to discharge, sorted.
Pre-admission forms faxed, fasting instructions missed and theatre lists built in spreadsheets. We build day surgery systems that prepare patients properly and keep theatre running on time.
Looking for day surgery pre-admission software or theatre scheduling?
Day surgeries run on preparation. A missing form or a patient who ate breakfast can cancel a case. We build systems that collect everything ahead of time and keep theatre lists accurate.
Wollopit builds booking flows, secure intake forms, patient portals and websites for day surgeries around how your practice actually runs. We connect the practice software you already use, replace the bits holding you back and look after the lot on our own Australian-managed servers, so your team can get back to patients.
01The problems
What we hear from day surgeries
Does your day surgery have these problems? Here's how we'd fix them.
Most day surgeries we talk to have great clinicians held back by phone tag, paper forms and a practice system nobody fully understands.
- The problemPre-admission forms lateForms arrive on the day or not at all.How we fix itOnline pre-admission with reminders until it's done.
- The problemFasting instructions missedPatients turn up having eaten.How we fix itTimed instruction texts before admission.
- The problemTheatre lists in spreadsheetsLists change and nobody sees the latest.How we fix itLive theatre lists shared with staff.
- The problemFund estimates by phonePatients call to ask what they'll pay.How we fix itEstimates sent online with consent to proceed.
- The problemSurgeon bookings by emailSpecialists email case requests.How we fix itA surgeon portal for booking cases.
- The problemFollow-up calls missedPost-op checks rely on someone remembering.How we fix itAutomatic post-op check-in messages.
02What we build
Solutions
What we build for day surgeries. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Patient instructions
Timed texts before surgery.
Theatre scheduling
Live lists for staff.
Surgeon portal
Case bookings online.
Fund estimates
Costs sent and accepted online.
Post-op follow-up
Automatic check-ins.
03How it changes
Before and after
A full theatre list, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Form faxed on the day
- Patient ate breakfast
- List in a spreadsheet
- Post-op call forgotten
After
- Form done a week ago
- Fasting text sent
- Live theatre list
- Check-in message sent
04Services
Everything under one roof
Software, websites and systems for day surgeries.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for day surgeries
Built around how your day surgery actually runs: online pre-admission, patient instructions and the admin in between, in one system you own.
Websites for day surgeries
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Day surgery system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for day surgeries
Theatre scheduling and surgeon portal: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Cliniko, Halaxy and Nookal so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your day surgery, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Cliniko
- Halaxy
- Nookal
- HotDoc
- Tyro
- Stripe
- Xero
- Microsoft 365
- Twilio SMS
- Google Business Profile
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your day surgery: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things day surgeries ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Is patient data kept secure?
Yes. Data is stored in Australia with strict access controls and audit logs. We work to your privacy and accreditation requirements.
How much does it cost?
It depends on what you need, so we quote up front once we understand your day surgery. No surprise invoices, no lock-in and you own what we build.
Do we have to change our practice management software?
No. We usually build around it: online booking, intake forms, reminders and the website, all connected to what you already use. If it's genuinely holding you back we'll talk options first.
How do you handle patient privacy?
Carefully. Forms and portals use encrypted connections, access is restricted to the people who need it and we follow the Australian Privacy Principles. Sensitive data is only collected where it's actually needed.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most day surgeries we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a day surgery problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.