Recall system
Reminders and online booking.
Skin cancer clinic software: recalls, booking & imaging
Skin cancer clinics: every recall made, every result followed up. Checks, recalls and results in one.
Recall lists that slip, results waiting on callbacks and lesion photos stored in different places. We build skin clinic systems that keep patients coming back on time and make sure nothing falls through.
Looking for skin cancer clinic software or recall systems?
Skin cancer clinics depend on recalls. Missed six or twelve monthly checks put patients at risk. We build systems that book recalls automatically, track lesions over time and follow up every result.
Wollopit builds booking flows, secure intake forms, patient portals and websites for skin cancer clinics around how your practice actually runs. We connect the practice software you already use, replace the bits holding you back and look after the lot on our own Australian-managed servers, so your team can get back to patients.
01The problems
What we hear from skin cancer clinics
Does your skin cancer clinic have these problems? Here's how we'd fix them.
Most skin cancer clinics we talk to have great clinicians held back by phone tag, paper forms and a practice system nobody fully understands.
- The problemRecalls slipPatients aren't reminded for their next check.How we fix itAutomatic recall reminders with online booking.
- The problemResults callbacks pile upStaff phone patients about pathology results.How we fix itSecure results notifications with follow-up booking.
- The problemLesion photos scatteredImages are hard to compare over time.How we fix itLesion images tracked by body location and date.
- The problemBookings by phoneReception spends the day on the phone.How we fix itOnline booking for full skin checks.
- The problemProcedures not followed upExcision reviews get missed.How we fix itProcedure follow-ups scheduled automatically.
- The problemBusy summer backlogWait times blow out in summer.How we fix itWaitlists that fill cancellations instantly.
02What we build
Solutions
What we build for skin cancer clinics. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Results notifications
Secure and followed up.
Lesion image tracking
By location and date.
Online booking
Skin checks and procedures.
Procedure follow-up
Reviews scheduled automatically.
Cancellation waitlist
Gaps filled fast.
03How it changes
Before and after
A summer of skin checks, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Recall missed
- Results by phone
- Photos in folders
- Cancellation gap
After
- Recall booked online
- Result sent securely
- Images by location
- Gap filled from waitlist
04Services
Everything under one roof
Software, websites and systems for skin cancer clinics.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for skin cancer clinics
Built around how your skin cancer clinic actually runs: recall system, results notifications and the admin in between, in one system you own.
Websites for skin cancer clinics
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Skin cancer clinic system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for skin cancer clinics
Lesion image tracking and online booking: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Cliniko, Halaxy and Nookal so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your skin cancer clinic, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Cliniko
- Halaxy
- Nookal
- HotDoc
- Tyro
- Stripe
- Xero
- Microsoft 365
- Twilio SMS
- Google Business Profile
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your skin cancer clinic: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things skin cancer clinics ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it connect to our dermatoscope imaging?
Usually, yes. We work with your imaging system or build a simple upload flow so images are stored against the patient and location.
How much does it cost?
It depends on what you need, so we quote up front once we understand your skin cancer clinic. No surprise invoices, no lock-in and you own what we build.
Do we have to change our practice management software?
No. We usually build around it: online booking, intake forms, reminders and the website, all connected to what you already use. If it's genuinely holding you back we'll talk options first.
How do you handle patient privacy?
Carefully. Forms and portals use encrypted connections, access is restricted to the people who need it and we follow the Australian Privacy Principles. Sensitive data is only collected where it's actually needed.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most skin cancer clinics we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a skin cancer clinic problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.