Catalogue & search
Fast search across your whole range by any code, synonym or spec, with filters, images and data sheets.
Industrial supplier software: catalogues & site reorders
Industrial suppliers: huge catalogues, fast reorders. Sites reorder in seconds.
Forty thousand SKUs nobody can search, site orders arriving as photos of a whiteboard, contract prices in a spreadsheet and supervisors chasing PO numbers. We build ordering portals, pricing and dispatch systems for industrial suppliers that plug into your ERP, then we host them and look after them.
Looking for industrial supply ordering software that sites will actually use?
An industrial supplier lives on repeat business. Mine sites, civil crews, fabrication shops and maintenance teams burn through gloves, cutting discs, fasteners, bearings and hose fittings every week. They want to order fast at their contract price and get it to the right gate. Instead they email a list, ring the counter to check stock, wait for someone in procurement to cut a PO and hope the truck finds laydown yard 3.
Wollopit builds custom ordering software around how your supply business actually runs. Customers search your full catalogue by your code, the manufacturer's code or their own. Each site gets its own saved lists, spend limits and delivery notes. Orders land in Pronto, MYOB, Xero or whatever runs your back end with the right price and PO already on them. We connect what you already use, replace what's holding you back and look after the lot on our own servers.
01The problems
What we hear from industrial suppliers
Does your industrial supplier have these problems? Here's how we'd fix them.
Most industrial suppliers we talk to know their range inside out. The trouble is getting that knowledge out of the counter staff's heads and in front of customers at 6am on site.
- The problemThe catalogue is too big to searchForty thousand lines and a customer types 'ear muffs' and gets nothing because it's listed as 'earmuff class 5 headband'.How we fix itSearch that understands part numbers, manufacturer codes, the customer's own codes and plain-English synonyms, with filters for size, thread, rating and standard.
- The problemSite orders by email, text and photoA supervisor snaps a scribbled list on the crib room whiteboard and someone at the counter retypes it into the system.How we fix itAn ordering portal for every site that drops orders straight into your ERP. No retyping, no guessing what 'the usual gloves' means.
- The problemPurchase approvals chased for daysThe order is ready to pick but it's sitting there waiting on a PO number from a procurement team two states away.How we fix itApproval workflows with spend limits per site and person. Managers approve on their phone and the PO number is captured on the order.
- The problemSame consumables every single weekRags, cable ties, cutting discs and hi-vis vests ordered from scratch every Monday like it's the first time.How we fix itSaved site lists, one-tap reorders and standing orders that run themselves on a schedule.
- The problemContract pricing in a spreadsheetEvery big account has its own price file and the counter quotes the wrong one. Then the invoice gets rejected.How we fix itContract pricing per account and site, loaded once, applied everywhere, with alerts before agreements expire.
- The problemDelivering to the right gateSite addresses, gate numbers, delivery windows and induction rules live in a driver's head. The truck still turns up at the wrong entry.How we fix itSaved delivery points per site with access notes, booking windows, freight booked through Machship or StarShipIt and photo proof of delivery.
- The problemQuotes lost in the inboxBig job RFQs land as PDFs, get priced in a spreadsheet and nobody follows them up before they go cold.How we fix itA quote builder with your pricing, margins and lead times that tracks follow-ups and turns into an order in one click.
- The problem"Have you got it in stock?" callsHalf the phone calls are customers asking if something is on the shelf and when the back order is landing.How we fix itLive stock by branch on the portal, back order ETAs and automatic updates when it arrives.
- The problemCertificates and SDS on requestCustomers want test certs, SDS sheets and compliance docs for audits. Someone digs through a shared drive every time.How we fix itDocuments attached to products and orders so customers download their own certs, SDS and conformity records.
- The problemCustomers can't see their own spendSite managers ask for spend by cost centre and someone builds a report by hand at month end.How we fix itSpend dashboards by site, cost centre and category with statements and invoices that match the PO.
- The problemPPE handed out with no recordBoots, gloves and glasses issued to crews with no idea who got what or whether they're over their allowance.How we fix itPPE allowances per worker with sizes on file, issue records and reorders against each person's budget.
- The problemReps flying blind on the roadA rep walks onto site without knowing the account's pricing, last orders or open quotes.How we fix itA rep app with account history, contract pricing, open quotes and orders taken on the spot.
02What we build
Solutions
What we build for industrial suppliers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Customer ordering portal
Trade logins where customers see their pricing, stock and history and order in a few taps.
Multi-site accounts
One customer, many sites, each with its own users, delivery points, lists and budgets.
Approval workflows
Spend limits, approval chains and PO capture so orders stop sitting in limbo.
Saved lists & standing orders
Weekly consumables lists per site, one-tap reorders and scheduled standing orders.
Contract pricing engine
Account and site pricing, volume breaks, contract expiry alerts and margin checks.
Quotes & RFQs
Quote builder with lead times, follow-up reminders and one-click conversion to orders.
Live stock & back orders
Stock by branch, supplier ETAs and automatic back order updates to customers.
Dispatch & delivery
Pick lists, freight booking, site access notes and photo proof of delivery.
Certs, SDS & documents
Compliance docs linked to products and orders for customers to download themselves.
PPE allowances
Worker sizes, allowances, issue records and reorders against each person's budget.
Rep app
Account history, pricing, open quotes and order taking on a phone or tablet on site.
Spend reports & statements
Spend by site, cost centre and category with invoices that match every PO.
A website that sells the range
Fast, hand-built and searchable, ranking for the products and brands people look up.
03The systems
The big ones
Your whole supply business, on one system.
These are the systems industrial suppliers ask us about most. Each one works on its own and they get properly useful once they're joined up with your ERP.
Catalogue & search
Forty thousand SKUs. Found in two seconds.
Your catalogue becomes something customers can actually search. Type a part number, a manufacturer code, the customer's own code or just 'M12 nyloc' and the right line comes up with stock, price and specs.
- Search by any code or description
- Customer's own part codes mapped
- Synonyms and common misspellings
- Filters for size, thread, rating and standard
- Images, data sheets and SDS
- Alternatives when an item is out
- Superseded parts redirected
- Product data imported from suppliers
- Bulk catalogue updates by spreadsheet
Site ordering & approvals
Sites order. Managers approve. Nobody chases.
Every site gets its own login, saved lists and spending limits. Orders under the limit go straight through and anything over pings the right manager to approve on their phone, with the PO number captured before it ever reaches your counter.
- Logins per site and person
- Saved weekly consumables lists
- One-tap reorders
- Standing orders on a schedule
- Spend limits per site or person
- Approval chains with phone approvals
- PO numbers and cost centres captured
- Orders straight into your ERP
- Order status and tracking for sites
Pricing & quotes
The right contract price. Every order, every time.
Load each account's contract pricing once and it applies on the portal, the counter and the rep app. Big jobs get proper quotes with margins and lead times that follow themselves up and turn into orders in one click.
- Contract pricing per account and site
- Volume breaks and price groups
- Contract expiry alerts
- Margin checks on quotes
- Supplier lead times on every line
- Follow-up reminders on open quotes
- Quote to order in one click
- Quote PDFs in your branding
- Win and loss reporting
Stock & dispatch
In stock, picked and at the right gate.
Customers see live stock by branch and honest back order dates, so the phone stops ringing. Orders turn into pick lists, freight books itself and drivers have the gate number, delivery window and induction notes on their phone.
- Live stock by branch
- Back order ETAs from suppliers
- Arrival updates sent automatically
- Pick lists by branch
- Freight booked via Machship or StarShipIt
- Saved site delivery points
- Gate, window and induction notes
- Photo proof of delivery
- Delivery runs grouped by area
Reports & documents
Spend, certs and statements without the month-end scramble.
Customers log in to see their spend by site, cost centre and category and download their own invoices, certs and SDS. Your team stops building reports by hand and audits stop turning into treasure hunts.
- Spend by site and cost centre
- Category and product reports
- Invoices matched to PO numbers
- Statements on demand
- Test certs linked to orders
- SDS library always current
- PPE issue records per worker
- Exports for customer procurement
- Scheduled monthly reports
04How it changes
Before and after
A site consumables order, wolloped.
Here's how a Monday morning reorder could change. Every supplier runs differently, so we map yours first.
Before
- Supervisor emails a photo of the whiteboard list
- Counter staff guess which gloves and discs they mean
- Retyped into the system at the wrong price
- Order sits for two days waiting on a PO
- Truck turns up at the wrong gate
- Invoice rejected because the PO is missing
After
- Supervisor taps the saved weekly list
- Over-limit lines go to the manager's phone
- Approved with the PO already on it
- Order lands in your ERP at contract price
- Driver has the gate number and window
- Photo proof sent and the invoice matches
05Services
Everything under one roof
Software, websites and systems for industrial suppliers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for industrial suppliers
Built around how your industrial supplier actually runs: catalogue & search, customer ordering portal and the admin in between, in one system you own.
Websites for industrial suppliers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Industrial supplier system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for industrial suppliers
Multi-site accounts and approval workflows: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Pronto Xi, NetSuite and Xero so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your industrial supplier, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the ERP, accounting and freight tools you rely on, work alongside the ones that do the job and replace the ones holding you back.
- Pronto Xi
- NetSuite
- Xero
- MYOB
- Cin7
- Unleashed
- Shopify
- BigCommerce
- WooCommerce
- Stripe
- SAP Ariba
- Coupa
- Machship
- StarShipIt
- Australia Post
- Toll
- HubSpot
- Microsoft 365
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your industrial supplier: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time on your counter, in the warehouse and on a customer site to see where orders actually get stuck.
- 02
Archi-tech
We plan it before writing code: your catalogue, pricing, sites, approvals, ERP connection, freight, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the ordering portal and saved lists first so sites start reordering quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things industrial suppliers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can customers set spending limits per site?
Yes. Budgets and approval rules can be set per site, per cost centre or per person. Anything over the limit goes to the right manager to approve on their phone.
Will it work with Pronto, MYOB or our existing ERP?
Usually yes. We connect to Pronto Xi, NetSuite, MYOB, Xero, Cin7, Unleashed and most systems with a way in, so orders, stock and pricing stay in sync without retyping.
Can customers search using their own part codes?
Yes. We map each customer's codes to your SKUs, along with manufacturer codes and common names, so they find things the way they already describe them.
Our big customers use SAP Ariba or Coupa. Can you connect?
Often, depending on what the customer's procurement setup allows. We'll look at their requirements and tell you straight what's possible before we build anything.
We already have a website and online store. Do we have to switch?
No. If your Shopify, BigCommerce or ERP is doing its job, we build around it. If something's holding you back, we'll show you what replacing it would involve before anything changes.
How much does an industrial supply system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like saved lists or a quote builder can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most industrial suppliers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an industrial supplier problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.