SDS library
Current safety data sheets per product with version history, review dates and old versions archived, not deleted.
Chemical supplier software: SDS portals & compliant ordering
Chemical suppliers: SDS sheets and orders in one place. Compliant by design.
SDS sheets go out by email on request, dangerous goods rules get checked by hand, restricted products rely on someone remembering who's licensed and orders still come in by phone. We build SDS portals and compliant ordering systems for chemical suppliers, then we host them and look after them.
Looking for chemical supplier software that handles SDS sheets, dangerous goods and trade orders?
Selling chemicals is selling paperwork. Every product needs a current safety data sheet, every consignment has to follow dangerous goods rules and some products can only go to customers with the right licence or end-user declaration. Most suppliers hold it together with a shared drive of PDFs, a sales team that knows which customers are approved and a warehouse that knows which classes can't share a pallet. It works until someone's away or an auditor asks for proof.
Wollopit builds custom software for chemical suppliers around how you actually trade. Every product carries its current SDS, labels and certificates. Account customers order online at their own pricing. The system checks licences before restricted items can be ordered and applies dangerous goods rules before anything ships. Every SDS issued and every order is logged. We connect the accounting, stock and freight tools you already use and look after the lot on our own servers.
01The problems
What we hear from chemical suppliers
Does your chemical supplier have these problems? Here's how we'd fix them.
Most chemical suppliers we talk to know their products inside out. The trouble is that the compliance lives in people's heads, inboxes and a folder of PDFs nobody's sure is current.
- The problemSDS requests all dayCustomers, site safety officers and auditors email for safety data sheets and someone digs through a shared drive to find them.How we fix itEvery product page carries its current SDS. Customers download it themselves and their account keeps a copy of every sheet for what they buy.
- The problemOld SDS versions still floating aroundA sheet gets revised but the old PDF is still attached to the website, the quote template and last year's emails.How we fix itOne SDS library with version control. Upload a new version and it replaces the old one everywhere, with five-year review reminders.
- The problemCustomers never hear about SDS changesA hazard classification changes and the customers who bought that product last month have no idea.How we fix itAnyone who bought a product gets notified when its SDS is updated, with a record of who was sent what and when.
- The problemDangerous goods rules applied by handSomeone checks the class, packing group and UN number on every order and hopes the courier accepts it.How we fix itEach product carries its DG data. The system picks an approved carrier, flags segregation issues and prints the right paperwork.
- The problemRestricted products go to the wrong peoplePrecursor chemicals, poisons and ag chemicals need licences or declarations and the check depends on who answers the phone.How we fix itLicence and accreditation details stored per customer with expiry dates. Restricted items can't be ordered until the paperwork is current.
- The problemOrders by phone and emailOrders come in by phone, email and the odd photo of a handwritten list, then get retyped into the accounting system.How we fix itAn online trade portal where account customers order, reorder and track deliveries, with orders flowing straight into Xero, MYOB or Cin7.
- The problemAccount pricing in someone's headEvery customer has a different price, contract rate or volume break and the sales rep is the only one who knows them.How we fix itPricing by account, product and pack size. Customers only ever see their own prices and contract rates update in one place.
- The problemBatch traceability is a huntA customer queries a batch and you're searching delivery dockets to work out where the rest of that lot went.How we fix itBatch and lot numbers recorded at dispatch, certificates of analysis attached and a recall list in one click.
- The problemDrums and IBCs go missingReturnable drums and IBCs sit on customer sites for months and nobody tracks deposits.How we fix itContainer tracking by customer with deposits, return reminders and pickup runs added to delivery schedules.
- The problemAudit prep takes a weekAn auditor or big customer asks for proof of SDS issue, licence checks and DG handling and you rebuild it from emails.How we fix itEvery SDS download, licence check and DG decision is logged automatically. Export the audit trail for any customer or product.
02What we build
Solutions
What we build for chemical suppliers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Customer SDS portal
Customers download sheets for everything they buy and build their own hazardous chemicals register from it.
SDS change alerts
Automatic emails to every customer who bought a product when its SDS is revised, with a delivery log.
Dangerous goods engine
UN numbers, classes, packing groups and limited quantity rules per product, applied to every order and consignment.
Licence & declaration checks
Customer licences, AgSafe or ChemCert details and end-user declarations stored with expiry alerts and order blocks.
Trade ordering portal
Account customers order online with saved lists, standing orders and delivery tracking.
Account pricing
Contract rates, volume breaks and pack-size pricing per customer, pushed to quotes and invoices.
Quotes to orders
Quotes built in minutes with the SDS attached, converted to an order when the customer accepts.
Freight & DG paperwork
Approved carriers chosen by DG class, consignment notes and DG declarations printed from the order.
Batch & CoA records
Lot numbers captured at dispatch with certificates of analysis attached and recall lists on demand.
Labels & decanting
GHS labels printed per product and pack size for decanted or repacked stock.
Drum & IBC tracking
Returnable containers tracked per customer with deposits and pickup reminders.
A website that's found
A hand-built product catalogue with SDS downloads that ranks for the chemicals you actually sell.
03The systems
The big ones
Your whole chemical business, on one system.
These are the systems chemical suppliers ask us about most. Each one works on its own and they get properly useful when they're joined up.
SDS library
Every product with its current SDS. No more digging.
One library holds the safety data sheet for every product and pack size. Update a sheet once and it changes on the website, the trade portal, quotes and customer accounts. Customers who bought it are told automatically.
- Current SDS on every product page
- Version history with old sheets archived
- Five-year review reminders
- Automatic alerts to past buyers
- Log of every SDS issued
- Customer downloads by account
- Hazardous chemicals register export
- Labels and CoAs stored alongside
- Supplier SDS imports
- Search by product, CAS or UN number
Compliant ordering
Orders that follow the rules before anyone has to check.
Account customers order online at their own pricing. Before an order goes through, the system checks licences for restricted items, applies dangerous goods rules and confirms the carrier can take it.
- Online ordering for account customers
- Saved lists and two-click reorders
- Standing and scheduled orders
- Licence checks on restricted items
- DG rules applied per line
- Minimum order and pack rules
- Orders straight into Xero or MYOB
- Credit limits and account holds
- Order tracking for customers
Dangerous goods
DG data on every product, paperwork on every consignment.
UN numbers, classes, packing groups and limited quantity limits live on each product. The system flags segregation problems, picks a carrier that accepts the class and prints consignment notes and DG declarations.
- UN number, class and packing group per product
- Limited and excepted quantity rules
- Segregation warnings on mixed loads
- Carriers chosen by DG class
- Consignment notes and DG declarations
- Emergency contact details on paperwork
- Placard loads totalled per vehicle
- Blocks non-DG carriers automatically
Licences & customers
The right products to the right people.
Every customer's licences, accreditations and end-user declarations are stored with expiry dates. Restricted products stay locked until the paperwork is current and every check is logged for audit.
- Licence and accreditation records
- End-user declarations online
- Expiry reminders to customers
- Restricted items locked per account
- Suspicious order flags
- Account pricing by customer
- Contract and volume pricing
- Full audit trail per customer
Batches & containers
Know where every lot and every drum went.
Batch and lot numbers are captured at dispatch with the certificate of analysis attached. Returnable drums and IBCs are tracked per customer so deposits and pickups don't slip.
- Lot numbers on every dispatch
- Certificates of analysis per batch
- Recall lists in one click
- Drum and IBC balances per customer
- Container deposits and refunds
- Return reminders and pickup runs
- Decanting and repack records
04How it changes
Before and after
An audit request, wolloped.
Here's how answering a customer audit could change. Every chemical supplier is different, so we map yours first.
Before
- Customer's safety officer emails asking for every SDS you've sent
- Dig through the shared drive and hope they're current
- Search old emails to prove when sheets went out
- Check licence copies in a filing cabinet
- Rebuild DG paperwork from delivery dockets
- Lose two days to it
After
- The customer downloads current sheets from their portal
- Version history shows what they had and when
- Every SDS issue is already logged
- Licence checks are recorded against each order
- DG paperwork is attached to every consignment
- Export the audit trail in a minute
05Services
Everything under one roof
Software, websites and systems for chemical suppliers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for chemical suppliers
Built around how your chemical supplier actually runs: sDS library, customer SDS portal and the admin in between, in one system you own.
Websites for chemical suppliers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Chemical supplier system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for chemical suppliers
SDS change alerts and dangerous goods engine: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Cin7 so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your chemical supplier, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the accounting, stock and freight tools you rely on, work alongside SDS platforms you're happy with or replace the ones holding you back.
- Xero
- MYOB
- Cin7
- Unleashed
- Shopify
- WooCommerce
- Stripe
- StarShipIt
- Machship
- Australia Post
- Toll
- Chemwatch
- ChemAlert
- Microsoft 365
- HubSpot
- SafetyCulture
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your chemical supplier: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time in the warehouse, on the phones and in the office to see how SDS requests, DG checks and orders really move.
- 02
Archi-tech
We plan it before writing code: your products, SDS library, DG data, licence rules, pricing, freight, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the SDS library or ordering portal first so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things chemical suppliers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can SDS sheets update automatically?
Yes. Uploading a new version replaces the old one everywhere it appears. The old version is archived and customers who bought that product can be notified.
Can it stop restricted products going to unlicensed customers?
Yes. Licences, accreditations and declarations are stored per customer with expiry dates. Restricted items stay locked until the paperwork is current and every check is logged.
Does it handle dangerous goods shipping?
Yes. Each product carries its UN number, class and packing group. The system flags segregation issues, chooses carriers that accept the class and prints the paperwork. Your team still has the final say.
We already use Chemwatch or ChemAlert. Do we have to switch?
No. If your SDS platform or your stock system is doing its job, we build around it and pull sheets and data from it. If it's holding you back we'll show you what replacing it involves first.
Will it work with Xero, MYOB or Cin7?
Yes. Orders, customers, pricing and invoices sync with the accounting and inventory tools you already run, so nothing gets typed twice.
How much does it cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller pieces like an SDS library can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most chemical suppliers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a chemical supplier problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.