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Packaging supplier software: custom box quotes & reorders

Packaging suppliers: custom box quotes in seconds, not days. Ship more boxes, chase fewer emails.

Quote requests come in by email with half the sizes missing. Artwork bounces back and forth with no bleed. Proofs get approved in a reply buried three threads deep. Then the same customer reorders and somebody retypes the whole job. We build quoting, artwork, proofing and reorder systems for packaging suppliers, then we host them and look after them.

Tell us what's slowing you down →Try the live demo →Or call0423 011 252

Looking for custom packaging quote software that also handles artwork, proofs and reorders?

Custom packaging pricing is a maths problem with a lot of moving parts. Box style, internal dimensions, board grade, flute, print colours, finishes, inserts, tooling and quantity all change the number. Most packaging suppliers price it in a spreadsheet only one person really understands. Customers wait days for a quote and then ask for three more quantities.

Wollopit builds custom packaging software around how your business actually quotes, prints and ships. Customers enter their size, material, print and quantity and see a price with quantity breaks straight away. Artwork gets uploaded and checked. Proofs get approved online. Every job is saved so a reorder takes one click. We connect it to Xero, MYOB, Cin7 or Unleashed and look after the lot on our own servers.

01The problems

What we hear from packaging suppliers

Does your packaging supplier have these problems? Here's how we'd fix them.

Most packaging suppliers we talk to know their board grades and print processes inside out. The bit that hurts is everything around the job: quoting, chasing artwork and retyping orders.

  • The problemQuotes take daysEvery custom box request lands in the inbox and waits for the one person who knows the pricing spreadsheet.
    How we fix itAn instant quote tool built on your real pricing rules: style, size, board, print, finish and quantity priced in seconds.
  • The problemHalf the details are missingCustomers send 'a box about this big' with no internal dimensions, board grade or print colours, so the first three emails are questions.
    How we fix itA guided quote form that asks for exactly what you need, with box style pictures, internal versus external sizing explained and sensible defaults.
  • The problemEveryone wants to compare quantitiesQuote 500 and they ask for 1,000, 2,500 and 5,000. Each one gets worked out by hand.
    How we fix itQuantity breaks shown side by side with unit price, total and lead time, so customers pick the sweet spot themselves.
  • The problemArtwork that isn't print-readyLow-res JPGs, no bleed, RGB colours and fonts not outlined. You only find out once it's in prepress.
    How we fix itArtwork uploads against the dieline with automatic checks for file type, resolution and size, plus clear notes on what to fix.
  • The problemProofs lost in emailA proof goes out, the customer replies 'looks good' to the wrong version and you print 3,000 boxes with last week's logo.
    How we fix itOnline proofs with version numbers, comments pinned to the artwork and a proper approve button that's logged with a name and time.
  • The problemReorders get retypedA customer wants 'the same as last time' and someone digs through old emails and invoices to rebuild the job.
    How we fix itEvery job saved with its spec, artwork and pricing. Customers reorder in one click and you see exactly what changed.
  • The problemSample requests by emailProspects ask for samples, someone posts a few and nobody follows up to turn them into an order.
    How we fix itOnline sample requests with stock tracked, postage booked and automatic follow-ups a week later.
  • The problemStock packaging isn't onlinePlain cartons, mailers, tape and void fill are sold by phone and email even though they never change.
    How we fix itA stock packaging shop with trade pricing, carton quantities and freight worked out at checkout.
  • The problemWhere's my order?Customers ring to ask if their job is printing yet and you ring the factory to find out.
    How we fix itJob status in a customer portal: artwork approved, in production, packed, dispatched, with tracking links sent automatically.
  • The problemStock held for customersYou're warehousing pallets of printed boxes for regular customers and tracking call-offs on a spreadsheet.
    How we fix itHeld stock per customer with call-off orders from the portal, low-stock reminders and a reorder prompt before they run out.
  • The problemFreight on bulky ordersPallets and big carton orders need freight quoted separately, which adds another day to every quote.
    How we fix itFreight built into the quote by postcode, cartons and pallets, pulling live rates where your carriers support it.
  • The problemOutsourced jobs fall through the cracksSome jobs go to a converter or overseas factory and the purchase orders, lead times and samples live in someone's inbox.
    How we fix itSupplier purchase orders raised from the approved job, with lead times, sample checks and arrival dates tracked in one place.
02What we build

Solutions

What we build for packaging suppliers. Usually all talking to each other.

Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.

01

Instant custom box quotes

Box style, internal size, board, flute, print, finishes and inserts priced from your own rules in seconds.

02

Quantity break tables

Unit price, total and lead time across several quantities, compared side by side.

03

Dieline generator

A flat dieline drawn from the customer's sizes for the chosen style, ready to put their artwork on.

04

Artwork uploads & checks

File type, resolution, bleed and colour checks on upload, with fix notes sent back automatically.

05

Online proofing

Versioned proofs, pinned comments and a logged approve button before anything goes to print.

06

Customer portal

Quotes, jobs, artwork, invoices and tracking for every customer in one login.

07

One-click reorders

Saved jobs with spec, artwork and pricing so 'the same again' takes seconds.

08

Held stock & call-offs

Pallets you store for customers, call-off orders and low-stock reminders.

09

Sample requests

Sample packs ordered online, posted through your carrier and followed up automatically.

10

Stock packaging shop

Cartons, mailers, tape and void fill with trade pricing and freight at checkout.

11

Job & production tracker

Every job from quote to dispatch on one board the office and the floor can both see.

12

Supplier purchase orders

POs to converters and factories raised from approved jobs, with lead times and arrival dates tracked.

13

Freight quoting

Freight by postcode, cartons and pallets built into the quote and the checkout.

14

Accounting & stock sync

Orders, invoices and stock pushed to Xero, MYOB, Cin7 or Unleashed without retyping.

15

A website that wins quotes

Hand-built, quick on mobile and built to rank for 'custom boxes' and 'packaging supplier' in your area.

03The systems

The big ones

Your whole packaging business, on one system.

These are the systems packaging suppliers ask us about most. Each one works on its own and they get properly useful when they're joined up.

Custom quoting

Size, print and quantity priced before they finish their coffee.

We turn your pricing spreadsheet into a quote tool customers can use themselves. They pick a style, enter sizes and choose board and print, then see prices across quantity breaks straight away. Tricky jobs still come to you for review, with every detail already filled in.

  • Box styles with pictures to choose from
  • Internal or external dimensions
  • Board grade, flute and material options
  • Print colours, coverage and finishes
  • Inserts, windows and add-ons
  • Tooling and plate charges handled
  • Quantity breaks side by side
  • Freight by postcode and pallets
  • Minimum quantities and lead times
  • Manual review for unusual jobs

Artwork & proofs

Print-ready artwork and proofs nobody can argue with.

Customers upload artwork against the dieline and get told straight away if it's low-res or missing bleed. Proofs go out online with version numbers and a proper approve button. Nothing goes to print until it's signed off and logged.

  • Dieline download for every quote
  • Artwork upload with file checks
  • Resolution, bleed and colour mode flags
  • Versioned proofs online
  • Comments pinned to the artwork
  • Approve button logged with name and time
  • Reminders for proofs waiting too long
  • Approved artwork saved for reorders

Customer portal & reorders

Same again? One click.

Every customer gets a login with their quotes, jobs, artwork, invoices and tracking. Saved jobs make reorders instant and held stock shows exactly what's sitting in your warehouse ready to call off.

  • Quotes, jobs and invoices in one place
  • One-click reorders from saved jobs
  • Job status from proof to dispatch
  • Tracking links sent automatically
  • Held stock per customer
  • Call-off orders from held stock
  • Low-stock and reorder reminders
  • Trade pricing and credit terms
  • Multiple logins per business

Jobs & suppliers

Every job from quote to dispatch, on one board.

Approved jobs drop onto a production board the office and the floor can both see. Outsourced work raises purchase orders to your converters or factories with lead times tracked. Customers get updates without ringing you.

  • Production board from quote to dispatch
  • Job sheets with full spec and artwork
  • Purchase orders to converters and factories
  • Lead times and arrival dates tracked
  • Sample checks before full runs
  • Dispatch labels through StarShipIt or Machship
  • Invoices straight into Xero or MYOB
  • Late job alerts

Stock shop & samples

Plain cartons that sell themselves.

Your standard stock packaging online with trade pricing, carton quantities and freight at checkout. Sample requests come through the same place, get posted automatically and followed up so they turn into orders.

  • Stock cartons, mailers and satchels
  • Tape, void fill and wrap
  • Trade and volume pricing
  • Sold by the carton or pallet
  • Freight worked out at checkout
  • Stock synced with Cin7 or Unleashed
  • Online sample requests
  • Sample follow-ups a week later
04How it changes

Before and after

A custom box order, wolloped.

Here's how a typical custom mailer box job could change. Every packaging supplier quotes differently, so we map yours first.

Before

  1. Customer emails asking for 'a box about this big'
  2. Three emails to pin down sizes, board and print
  3. Quote worked out in the spreadsheet two days later
  4. Artwork emailed as a low-res JPG with no bleed
  5. Proof approved in a reply to the wrong version
  6. Six months later the reorder gets retyped from scratch

After

  1. Customer picks a style and enters sizes online
  2. Prices across quantity breaks show up instantly
  3. Order placed with freight already worked out
  4. Artwork uploaded and checked against the dieline
  5. Proof approved online with a logged sign-off
  6. Reorder in one click from the customer portal
05Services

Everything under one roof

Software, websites and systems for packaging suppliers.

Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.

Custom software for packaging suppliers

Built around how your packaging supplier actually runs: instant custom box quotes, quantity break tables and the admin in between, in one system you own.

Websites for packaging suppliers

Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.

Packaging supplier system upgrades

Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.

Apps and portals for packaging suppliers

Dieline generator and artwork uploads & checks: customer and staff portals that work on any phone without an app store.

Integrations and automation

We connect Xero, MYOB and Cin7 so information moves on its own and nobody retypes it.

Hosting, support and care

Managed hosting, updates, backups and security for your packaging supplier, looked after by the people who built it.

06Integrations

Connections

Plays nicely with what you already use.

We connect to the tools you rely on, work alongside the platforms you're happy with or replace the ones holding you back.

  • Xero
  • MYOB
  • Cin7
  • Unleashed
  • Shopify
  • WooCommerce
  • Stripe
  • StarShipIt
  • Machship
  • Australia Post
  • Sendle
  • Microsoft 365
  • Google Workspace
  • HubSpot
  • Pipedrive
  • Dropbox
  • Esko
  • Adobe Illustrator
07How we work

The process

Some people dip their toe in. We turn up in a rebreather.

We get properly below the surface of your packaging supplier: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.

  1. 01

    Think

    We sit with whoever does the quoting, walk the floor and follow a job from enquiry to dispatch to see where the time goes.

  2. 02

    Archi-tech

    We plan it before writing code: your box styles, pricing rules, artwork flow, customers, suppliers, hosting and cost.

  3. 03

    Build

    Real engineering, shown to you early and often. Usually the quote tool first, so you stop losing days on email quotes.

  4. 04

    Look after

    We host it, maintain it and tweak pricing rules as board and freight costs move. When something breaks you call the people who built it.

08Questions

FAQ

Things packaging suppliers ask us.

Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.

Can it really price custom boxes from our own pricing?

Yes. We build it on your actual rules for style, size, board, print, finishes, tooling and quantity. Anything outside the rules gets flagged for you to review instead of giving a wrong price.

Can customers approve proofs online?

Yes. Proofs are shared online with version numbers and comments. The customer clicks approve and it's logged with their name and the time before anything goes into production.

Can it check artwork before it gets to prepress?

Yes. Uploads are checked for file type, resolution, size and bleed against the dieline. The customer gets clear notes on what to fix before you ever open the file.

Can customers see the stock we hold for them?

Yes. Each customer can log in to see held stock, call off what they need and get reminders before they run low.

Do we have to switch from Cin7, Unleashed or Xero?

No. If your stock and accounting platforms are doing their job we build around them, so orders, stock and invoices flow straight in. If something's holding you back we'll show you what replacing it would involve first.

How much does a packaging quote system cost?

It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.

How long does it take?

Smaller pieces like sample requests or a stock shop can be quick. Bigger systems are built in stages so you get the first win early, usually the quote tool.

Who looks after it once it's built?

We do. We host it on our own managed servers and keep it updated and secure. When you need a change you ring the people who built it.

We already have systems. Can you upgrade them instead of starting again?

Usually, yes. Most packaging suppliers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.

Contact

Got a packaging supplier problem? Consider it wolloped.

Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.

Call0423 011 252 Emailprojects@wollopit.com.au
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