Goods in & receiving
Supplier lots, use-by dates, temp checks and photos of dockets captured on a phone, with internal lot labels printed on the spot.
Food manufacturing software: batch tracking & recalls
Food manufacturers: trace every batch in minutes. Make more, chase paper less.
Batch sheets live on a clipboard and supplier lot numbers sit on crumpled delivery dockets. Allergen info is in someone's spreadsheet and a mock recall eats a whole day. We build batch tracking, allergen, labelling and wholesale ordering systems for food manufacturers that link every ingredient to every customer. Then we host them and look after them.
Looking for food batch tracking software that handles allergens, recalls and wholesale orders?
Food safety lives or dies on traceability. When a supplier rings about a dodgy lot of flour you need to know which batches it went into, which pallets those batches became and which customers have them. Most food manufacturers can answer that eventually. It just takes a few hours with paper batch sheets, delivery dockets and an inventory system that only knows what's on the shelf.
Wollopit builds custom food manufacturing software around how your kitchen or factory actually runs. Goods in captures supplier lots and use-by dates. Production records which lots went into which batch. Allergens flow from ingredients to recipes to labels. Wholesale customers order through a portal and every dispatch is tied to a batch. We connect to Xero, MYOB, Cin7 or Unleashed where they're doing the job, fill the gaps around them and host the lot on our own servers.
01The problems
What we hear from food manufacturers
Does your food manufacturer have these problems? Here's how we'd fix them.
Most food manufacturers we talk to make great product and hold the paperwork together through sheer effort. It works fine until an auditor, a retailer or a recall turns up.
- The problemBatch records on paperBatch sheets get filled in at the end of the shift, half complete and smudged, then filed in a box nobody wants to open.How we fix itBatch records on a tablet at the line: lots scanned, weights and temps logged and sign-offs captured as you go.
- The problemSupplier lots never recordedGoods arrive, the docket gets signed and the lot number on the bag never makes it into any system.How we fix itGoods in on a phone. Scan or key the supplier lot, use-by and temp check, then print an internal label for the tub or pallet.
- The problemAllergen info all over the placeAllergens live in supplier spec sheets, a spreadsheet and the production manager's head. Change a supplier and nobody updates it.How we fix itAllergens held against every ingredient and rolled up to every recipe automatically. Swap an ingredient and every affected product gets flagged.
- The problemMock recalls take all dayThe retailer or auditor asks for a trace and it's a day of digging through paper, emails and invoices.How we fix itSearch a lot or batch and see forwards and backwards on one screen: ingredients in, batches made, customers shipped. Export the report in minutes.
- The problemLabel mistakesIngredient lists and allergen statements get retyped into label software. One missed 'contains sesame' means pulping a run or worse.How we fix itLabels generated straight from the recipe with ingredients in order, bolded allergens, use-by, batch code and barcode, printed at the line.
- The problemNutrition panels out of dateThe recipe changes but the nutrition panel doesn't, because the nutrition spreadsheet lives somewhere else.How we fix itNutrition panels and characterising ingredient percentages calculated from the recipe, so a recipe change updates the panel too.
- The problemProduction planned on a whiteboardOrders come in, someone works out tomorrow's runs on a whiteboard and you're short on butter by Thursday.How we fix itA production plan built from confirmed orders and stock on hand. Ingredient requirements are worked out and shortages flagged before the run.
- The problemStock going out of dateRotation relies on someone remembering what's oldest. Product quietly expires at the back of the coolroom.How we fix itFirst expiry first out picking, use-by alerts and a clear list of what's close to date so it gets used or sold instead of binned.
- The problemWholesale orders by text at 6amCafes, delis and stockists order by email, text and voicemail. Then someone retypes the lot into Xero.How we fix itA wholesale ordering portal with each customer's pricing, standing orders and cut-off times. Invoices go straight into Xero or MYOB.
- The problemFood safety records go missingTemp logs, cleaning schedules and CCP checks on paper sheets that vanish right before the audit.How we fix itHACCP checks, temp logs, cleaning and pest records on a tablet. Missed checks get flagged and audit exports are ready when you need them.
- The problemNobody knows what a product costsIngredient prices creep up every quarter and nobody's sure what each line actually costs to make anymore.How we fix itRecipe costing from your latest supplier prices with margin per product and per customer, so you know when to put prices up.
- The problemSpec sheet requests pile upEvery retailer and distributor wants a product spec and an allergen declaration in their own format.How we fix itSpec sheets generated from recipe and batch data, ready to send in the format each customer asks for.
02What we build
Solutions
What we build for food manufacturers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Batch & production records
Digital batch sheets at the line with scanned ingredient lots, weights, temps, yields and operator sign-offs.
Lot traceability
Every ingredient lot linked to every batch, pallet and delivery. Trace forwards or backwards from anything.
Allergen management
Allergens and may-contain statements held per ingredient and rolled up to every recipe and product.
Recall & mock recall reports
Search a lot and get affected batches, stock on hand and customers, with recall notices sent from the same screen.
Label generation
Ingredient lists, allergen bolding, use-by dates, batch codes and GS1 barcodes printed straight from the recipe.
Nutrition panels & spec sheets
Nutrition panels, ingredient percentages and product specs calculated from recipes and kept current.
Recipe management & costing
Versioned recipes, scaling by batch size and costing from your latest supplier prices.
Production planning
Runs planned from orders and stock, with ingredient pick lists and shortage alerts before the shift starts.
Stock & use-by tracking
Raw materials and finished goods by lot and location, with first expiry first out picking and close-to-date alerts.
Wholesale ordering portal
Customer logins with their own pricing, standing orders, cut-off times and invoices into Xero or MYOB.
Food safety & HACCP logs
CCP checks, temp logs, cleaning and pest control records on tablets with reminders and audit exports.
Dispatch & delivery runs
Pick and pack by batch, delivery dockets, run sheets for drivers and freight booked through StarShipIt or Machship.
Online shop
Direct-to-customer sales on Shopify or WooCommerce with stock pulled from the same system as wholesale.
03The systems
The big ones
Your whole factory, on one system.
These are the systems food manufacturers ask us about most. Each one works on its own and they get properly clever when they're joined up.
Batch traceability
Every lot, every batch, every customer. Linked.
Supplier lots get captured at goods in, scanned into batches at the line and tied to every pallet that goes out the door. When something goes wrong you search once and see exactly what's affected and who has it.
- Supplier lots captured at goods in
- Internal lot labels printed on receipt
- Lots scanned into batches at the line
- Weights, temps and yields per batch
- Operator sign-offs on every step
- Forward and backward traces
- Affected stock on hand shown instantly
- Customers and delivery dates per batch
- Recall notices sent from the trace
- Mock recall reports for audits
Allergens & labels
Labels that come straight from the recipe.
Allergens live against each ingredient and roll up to every product automatically. Labels, nutrition panels and spec sheets are generated from the same data, so the label always matches what's actually in the tub.
- Allergens held per ingredient
- May-contain and cross-contact statements
- Allergen roll-up to every recipe
- Products flagged when an ingredient changes
- Ingredient lists in correct order
- Allergen bolding on every label
- Nutrition panels from the recipe
- Use-by dates and batch codes
- GS1 barcodes
- Spec sheets ready to send
Production planning
Know what to make tomorrow before you go home today.
Confirmed orders and stock on hand turn into a production plan with batch sizes and ingredient pick lists. Shortages show up before the shift starts instead of halfway through a run.
- Plan built from confirmed orders
- Batch sizes scaled from recipes
- Ingredient pick lists per run
- Shortage alerts before the shift
- Purchase orders for low stock
- Production board on a factory screen
- Yields and waste recorded
- Recipe costing per batch
- Margin per product and customer
Wholesale ordering
Stockists order themselves. Nobody retypes a thing.
Cafes, delis, grocers and distributors log in to order at their own pricing before your cut-off. Orders flow into production, dispatch and invoicing with every delivery tied to the batches it carried.
- Customer logins with their own pricing
- Standing orders that repeat themselves
- Order cut-off times by delivery day
- Orders flow into the production plan
- Pick and pack by batch
- Delivery dockets and driver run sheets
- Invoices into Xero or MYOB
- Credit limits and account holds
- Freight via StarShipIt or Machship
Food safety records
The audit folder, off the clipboard.
CCP checks, temp logs, cleaning and pest records happen on a tablet with reminders when something's due. Missed checks get flagged straight away and everything exports in the format your auditor asks for.
- HACCP and CCP checks on tablets
- Coolroom and cooking temp logs
- Cleaning schedules and sign-offs
- Pest control records
- Corrective actions logged
- Missed check alerts
- Staff training records
- Audit-ready exports
04How it changes
Before and after
A mock recall, wolloped.
Here's how a recall drill could change. Every factory runs differently, so we map yours first.
Before
- Supplier rings about a suspect lot of sesame seeds
- Dig through the docket folder for the lot number
- Search paper batch sheets for runs that used it
- Match batches to invoices to work out who bought what
- Ring customers one by one
- Most of the day gone
After
- Supplier rings about a suspect lot of sesame seeds
- Type the lot number into the search
- Every batch that used it is listed
- Customers and delivery dates show up beside each batch
- Send the recall notice from the same screen
- Sorted before smoko
05Services
Everything under one roof
Software, websites and systems for food manufacturers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for food manufacturers
Built around how your food manufacturer actually runs: goods in & receiving, batch & production records and the admin in between, in one system you own.
Websites for food manufacturers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Food manufacturer system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for food manufacturers
Lot traceability and allergen management: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Cin7 so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your food manufacturer, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside inventory platforms you're happy with or replace the ones holding you back.
- Xero
- MYOB
- Cin7
- Unleashed
- Katana
- MRPeasy
- FoodWorks
- Shopify
- WooCommerce
- Stripe
- StarShipIt
- Machship
- Australia Post
- GS1 Australia
- BarTender
- SafetyCulture
- Microsoft 365
- Deputy
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your food manufacturer: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time at goods in, on the factory floor and in the office, then work out where traceability and admin are actually breaking down.
- 02
Archi-tech
We plan it before writing code: your ingredients, recipes, batches, allergens, labels, customers, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually lot and batch tracking first, so you're ready before the next audit.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things food manufacturers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it help with food safety audits?
Yes. Batch records, temp logs, cleaning records and trace reports export in the formats auditors ask for, whether that's HACCP, SQF, BRCGS or a retailer's own checklist.
How quickly can we run a recall?
Search a lot or batch and you see the forward and backward trace on one screen. How fast it gets depends on lots being recorded at goods in and on the line, which is exactly what the system makes easy.
Can our labels come straight from our recipes?
Yes. Ingredient lists, allergen statements, nutrition panels, batch codes, use-by dates and barcodes are generated from recipe and batch data then sent to your label printers.
Will it work on the factory floor?
Yes. It runs on tablets and phones with big buttons for gloved hands and barcode scanning. We can build it to cope with patchy wifi in coolrooms too.
We already use Cin7 or Unleashed. Do we have to switch?
No. If your inventory and accounting tools are doing the job we build around them: traceability, allergens, labels and the ordering portal on top with stock and invoices synced. If something's holding you back, we'll show you what replacing it would involve before anything changes.
Can wholesale customers order online?
Yes. Each customer gets a login with their own pricing, standing orders and cut-off times. Orders flow into production and dispatch with invoices going into Xero or MYOB.
How much does a food manufacturing system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like digital goods in or a wholesale portal can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most food manufacturers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a food manufacturer problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.