Company uniform portals
A branded shop per client company showing only their range, their logos and their contract pricing.
Company uniform portals for uniform suppliers
Uniform suppliers: staff order their own uniforms. Right size, right logo, right budget.
Company orders arrive as spreadsheets, HR chases sizes for a fortnight, allowances live in someone's head and the embroidery file is buried in an email from 2022. We build company uniform portals, allowance tracking and decoration workflows for uniform suppliers that all talk to each other. Then we host them and look after them.
Looking for a company uniform portal that handles allowances, sizes and logos?
A uniform supplier is a wholesaler, a decorator, a warehouse and a customer service desk rolled into one. Every client company wants something slightly different: their own range, their own logo placements, an allowance per staff member and a manager who signs off before anything ships. Most of that ends up in spreadsheets, inboxes and the memory of whoever has been there longest.
Wollopit builds custom software for uniform suppliers around how you actually run. Each client gets a portal showing only their garments with their decoration. Staff log in, pick their sizes from proper size guides and order within their allowance. Managers approve in one tap. Orders flow to your warehouse and embroidery queue, then into Xero or MYOB. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from uniform suppliers
Does your uniform supplier have these problems? Here's how we'd fix them.
Most uniform suppliers we talk to know their garments inside out and run company accounts on spreadsheets and goodwill. It works, right up until a 200-person intake lands on a Monday.
- The problemOrders arrive as spreadsheetsHR collects sizes from 80 staff, emails a spreadsheet with half the columns blank and you retype the lot into your system.How we fix itStaff order themselves in their company's portal. Orders land complete with names, sizes and cost centres.
- The problemAllowances tracked by handWho's spent their $300 this year? Nobody knows until the client disputes the invoice.How we fix itAllowances per staff member, role or site, with balances shown at checkout and overspend charged to the staff member or blocked.
- The problemWrong sizes and endless exchangesStaff guess their size, the shirt doesn't fit and it comes back unworn for a swap you pay the freight on.How we fix itSize guides per garment with measurements and fit notes, plus size history so reorders get it right first time.
- The problemDecoration details get lostWhich logo, which thread colour, left chest or sleeve? It's in an email somewhere.How we fix itLogos, placements and thread colours saved per company and per garment, sent with every job to the embroidery or print queue.
- The problemManagers approve by emailOrders sit waiting on a manager who's on leave. Then the client rings asking why it's late.How we fix itApproval workflows with reminders, delegates and spend limits, so orders under budget can go straight through.
- The problemNew starters turn up in their own clothesKits get ordered the week someone starts, then wait on stock and embroidery.How we fix itNew starter packs by role, triggered by HR or a manager, with stock reserved and decoration queued.
- The problemOut of stock at the worst timeA client's core polo runs out in XL right before their busy season.How we fix itStock reserved per contract, reorder alerts by size and a clear view of what's on order from your suppliers.
- The problemInvoicing by cost centreThe client wants invoices split by site, department and cost code. Someone does it in Excel at month end.How we fix itOrders tagged by site and cost centre, with split invoices and statements pushed into Xero or MYOB automatically.
- The problemDispatch to thirty sitesKits going to depots, offices and home addresses with labels typed one at a time.How we fix itShip to site or home with labels and tracking through StarShipIt or Australia Post, sent straight to the staff member.
- The problemLeavers keep the gearStaff leave, the uniform walks out with them and nobody closes their allowance.How we fix itLeaver returns tracked, reusable garments logged back into stock and allowances closed on the spot.
- The problemClients want reports you can't giveHow much did each site spend this year? Pulling it together takes a full day.How we fix itClient dashboards showing spend by site, role and staff member, with reports they can download themselves.
02What we build
Solutions
What we build for uniform suppliers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Staff allowances
Budgets per person, role or site with annual resets, rollovers and top-ups. Balances shown at checkout.
Size guides & fit notes
Measurements, fit notes and size history per garment so staff pick right the first time.
Logo & decoration manager
Logo files, placements, thread colours and print methods saved per company and per garment.
Approval workflows
Manager sign-off with limits, reminders and delegates. Under-budget orders can sail straight through.
New starter packs
Kits by role that HR or a manager can trigger, with stock reserved and decoration queued.
Embroidery & print queue
Decoration jobs on a production board with artwork, positions and due dates for the machine operators.
Contract stock
Stock reserved per client, reorder alerts by size and purchase orders to your suppliers.
Exchanges & returns
Staff request swaps online, you approve, a return label goes out and stock comes back in.
Cost centre invoicing
Orders tagged by site and cost code, with split invoices and statements pushed to Xero or MYOB.
Dispatch & freight
Ship to depots or homes with labels, tracking and delivery notifications through StarShipIt or Australia Post.
Client reporting dashboards
Spend by site, role and person, allowance usage and order history the client can check themselves.
A website that sells
Hand-built, quick on mobile, showing your ranges and decoration services. Built to rank for 'uniform supplier near me'.
03The systems
The big ones
Every company account, on one system.
These are the systems uniform suppliers ask us about most. Each one works on its own and they get properly clever when they're joined up.
Company portals
Every client gets their own uniform shop.
Each company logs in to a portal showing only their garments, colours and decoration. Staff see what their role is allowed to order and nothing else. You manage every client's range from one back end.
- Branded portal per client company
- Garments filtered by role and site
- Contract pricing per company
- Logins by email or company sign-on
- Bulk staff upload from HR
- Range changes made in one place
- Products shared across clients
- Order history per staff member
Allowances & approvals
Allowances that track themselves.
Allowances per person, role or site that reset each year and show at checkout. Orders over budget can be blocked, paid by the staff member or sent to a manager. Approvals happen in one tap with reminders when they stall.
- Allowances by person, role or site
- Annual resets and rollovers
- Dollar or points allowances
- Staff pay the difference by card
- Manager approvals in one tap
- Spend limits and auto-approve rules
- Delegates when managers are away
- Reminders for stalled approvals
Sizes & exchanges
Right size, first time.
Size guides with real measurements for every garment, fit notes and each person's size history. Fewer guesses means fewer swaps. The ones that do happen are requested online and tracked back into stock.
- Size charts per garment
- Fit notes like 'runs small'
- Size history per staff member
- Sample size runs for big intakes
- Online exchange requests
- Return labels sent automatically
- Returned stock logged back in
- Exchange reasons reported
Decoration & production
Logos and placements, never lost again.
Every company's logos, placements, thread colours and print methods saved against each garment. Approved orders drop straight into a production queue with the right artwork attached. Nobody digs through emails for the left chest file again.
- Logo library per company
- Placement saved per garment
- Thread colours and Pantone notes
- Embroidery, print or transfer
- Artwork versions on file
- Proof sign-off by the client
- Production board for operators
- Due dates and priority jobs
Starter packs & dispatch
New starters kitted before day one.
Build starter packs by role and trigger them from HR or a manager. Stock is reserved, decoration is queued and kits ship to the site or the staff member's home. Labels and tracking happen without retyping a single address.
- Starter packs by role
- Triggered by HR or managers
- Stock reserved per pack
- Ship to site or home
- Labels via StarShipIt or Shippit
- Tracking emails to staff
- Leaver returns and allowances closed
- Split invoices by site in Xero or MYOB
04How it changes
Before and after
A new starter intake, wolloped.
Here's how a 30-person intake could change. Every uniform supplier runs differently, so we map yours first.
Before
- HR emails a spreadsheet of names and guessed sizes
- You chase the missing sizes for a week
- Each person's allowance checked by hand
- Logo file and placement dug out of old emails
- Order and invoice split retyped at month end
- Three shirts come back the wrong size
After
- HR adds new starters and the portal invites them
- Staff pick sizes using the size guide
- Allowances apply themselves at checkout
- The manager approves in one tap
- Logo and placement go straight to the embroidery queue
- Kits ship on time and invoices split by site in Xero
05Services
Everything under one roof
Software, websites and systems for uniform suppliers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for uniform suppliers
Built around how your uniform supplier actually runs: company uniform portals, staff allowances and the admin in between, in one system you own.
Websites for uniform suppliers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Uniform supplier system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for uniform suppliers
Size guides & fit notes and logo & decoration manager: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Cin7 so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your uniform supplier, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the stock, shop, accounting and freight tools you rely on. We work alongside the ones you're happy with and replace the ones holding you back.
- Xero
- MYOB
- Cin7
- Unleashed
- Shopify
- WooCommerce
- Stripe
- DecoNetwork
- StarShipIt
- Shippit
- Australia Post
- Sendle
- Microsoft 365
- Google Workspace
- Employment Hero
- HubSpot
- Mailchimp
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your uniform supplier: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit with your customer service team, the warehouse and the embroidery room, then work out where company orders actually get stuck.
- 02
Archi-tech
We plan it before writing code: your clients, ranges, allowances, decoration, stock, freight, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually your biggest client's portal first, so you get a win before the next intake.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things uniform suppliers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can each company have its own logo and range?
Yes. Every company portal shows only their garments with their decoration, pricing and branding.
Can allowances differ by role or site?
Yes. Set allowances per person, role, site or contract with annual resets, rollovers and top-ups. You choose whether staff can pay the difference by card or get stopped at checkout.
Will it cut down wrong-size exchanges?
That's a big part of it. Size guides per garment, fit notes and size history help staff pick right. The exchanges that do happen are requested and tracked online.
Do we have to switch from Cin7, Unleashed or our current online shop?
No. If your stock system or Shopify store is doing its job we build around it. If something's holding you back we'll show you what replacing it would involve before anything changes.
Can it connect to our decoration software?
Usually. We can push jobs into tools like DecoNetwork. If you'd rather, your decoration room gets its own production board with artwork and placements attached.
Can our clients see their own spend?
Yes. Client admins log in to see orders, allowance usage and spend by site. They can download reports for their own finance team without ringing you.
How much does a uniform portal cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
We usually start with one client's portal and allowances so you get the first win early. The rest is planned in stages instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most uniform suppliers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an uniform supplier problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.