Landed cost calculator
Supplier price, freight, insurance, duty, broker fees and local charges rolled into a true cost per unit.
Landed cost calculator & import software for importers
Importers: know the real cost before you order. Freight, duty and GST worked out.
Landed costs live in a spreadsheet only one person understands. Shipments get chased through forwarder emails and sell prices are a best guess at last quarter's exchange rate. We build landed cost, purchasing, shipment and pricing systems for importers that all talk to each other, then we host them and look after them.
Looking for a landed cost calculator that knows what a container really cost?
Import margins get made or lost in the gaps. The supplier price is in US dollars, the deposit went out at one rate and the balance at another. Ocean freight is quoted per container, the broker bills duty and clearance weeks later and then wharf storage, fumigation and cartage turn up on their own invoices. By the time you've worked out what a product actually cost, it's already priced, sold and half gone.
Wollopit builds custom import software around how your business actually buys and sells. Cost a supplier quote before you commit. Raise the PO, track deposits and balances at the rate you really paid, then follow the container from the factory to your door. Freight and charges get split across every line properly and sell prices come straight from the true landed cost and your target margin. We connect the tools you already use like Xero, MYOB, Cin7 and Unleashed, then host and look after the lot on our own servers.
01The problems
What we hear from importers
Does your import business have these problems? Here's how we'd fix them.
Most importers we talk to know their products and suppliers inside out. It's the maths between the factory and the shelf that's held together with spreadsheets and hope.
- The problemThe landed cost spreadsheet is a minefieldOne spreadsheet per shipment, copied and tweaked so many times that a broken formula quietly throws every margin out.How we fix itA landed cost calculator that takes the supplier price, freight, insurance, duty and local charges and gives you the true cost per unit, every time.
- The problemExchange rates guessed after the factThe deposit went out at one rate, the balance at another and the spreadsheet uses whatever the rate was on the day someone opened it.How we fix itEvery supplier payment recorded at the rate you actually paid through Wise, OFX, Airwallex or your bank, so cost reflects the real dollars that left the account.
- The problemFreight split any old wayA container bill divided evenly across every product, so the small stuff looks dear and the bulky stuff looks like a bargain.How we fix itFreight and charges allocated by cubic metres, weight, value or units, line by line, with the method set per shipment.
- The problemCharges turn up weeks lateThe broker's invoice, wharf storage, fumigation and cartage arrive after the stock is already priced and selling.How we fix itShipments stay open for late charges. Drop in the broker invoice when it lands and the landed cost and margins update on their own.
- The problem"Where's the container?"Sales asks, the warehouse asks, customers ask. Someone digs through forwarder emails and replies with a guess.How we fix itA shipment tracker with every milestone from deposit paid to delivered, ETAs everyone can see and alerts when dates move.
- The problemHolds and delays blindside everyoneA container gets pulled for a biosecurity inspection and nobody tells the customers waiting on that stock.How we fix itHolds flagged against the shipment, ETAs pushed out and backorder customers notified before they ring you.
- The problemPurchase orders scattered across inboxesPOs in email threads and chat apps, supplier confirmations lost and nobody sure which version was final.How we fix itPO management with supplier confirmations, revisions tracked, deposits and balances due and everything filed against the order.
- The problemSell prices are a stab in the darkWholesale and retail prices set off an old cost, so margin slips every time freight or the dollar moves.How we fix itPrices worked out from landed cost and target margin, with wholesale tiers, RRP and alerts when a new shipment shifts the numbers.
- The problemStock on the water you can't sellThousands of units are three weeks out but sales can't see them, so orders get knocked back.How we fix itIncoming stock visible with ETAs, pre-orders and backorders taken against it and quantities synced to Cin7, Unleashed or your shop.
- The problemNo way to cost a quote before orderingA supplier sends a new price list and you won't know if it stacks up until the container lands.How we fix itA what-if costing tool that compares suppliers, Incoterms and freight options before you place the order.
- The problemPaying for air in a half-full containerA 40-footer booked by gut feel, then the order gets topped up or split at the last minute.How we fix itA container load planner that adds up cubic metres and weight as you build the PO, so you fill it properly or switch to LCL.
- The problemShipping documents everywhereCommercial invoices, packing lists, certificates of origin and packing declarations spread across inboxes and desktops.How we fix itA document vault per shipment with reminders for missing paperwork, so the broker gets what they need first time.
02What we build
Solutions
What we build for importers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Pre-order costing
Cost a supplier quote before you commit. Compare suppliers, Incoterms and freight options side by side.
FX & payment tracker
Deposits and balances logged at the rate you actually paid, with payments due and supplier balances owing.
Freight & charge allocation
Split container and local charges by cubic metres, weight, value or units, line by line.
Purchase orders
Raise, revise and send POs, capture supplier confirmations and track deposits, production and balances.
Supplier portal
Suppliers confirm orders, update ready dates and upload commercial invoices and packing lists themselves.
Shipment tracker
Every container from deposit paid to delivered, with ETAs, holds, delays and alerts for the whole team.
Container load planner
Cubic metres and weight added up as you build the order, so you know if it's a 20, a 40 or LCL.
Shipping document vault
Invoices, packing lists, certificates of origin and declarations filed against each shipment with missing-paperwork reminders.
Pricing & margin engine
Wholesale tiers and RRP worked out from landed cost and target margin, with alerts when costs move.
Incoming stock & backorders
Stock on the water visible to sales, pre-orders taken against ETAs and customers told when it lands.
Trade & wholesale portal
Your resellers log in to see their pricing, incoming stock and order history, then reorder online.
Accounting & inventory sync
Landed costs, POs and supplier bills flowing into Xero, MYOB, Cin7 or Unleashed without retyping.
Margin reporting
Real margin by product, supplier, shipment and customer, so you know which lines are worth reordering.
03The systems
The big ones
Your whole import chain, on one system.
These are the systems importers ask us about most. Each one works on its own and they get properly clever when they're joined up.
Landed cost
The true cost of every unit. No spreadsheet required.
Every shipment gets its own costing: supplier invoice, freight, insurance, duty, broker fees and every local charge, split across each line the way that makes sense. Late invoices drop straight in and the cost per unit updates itself.
- Cost per unit for every line
- Freight split by CBM, weight, value or units
- Duty rates per product from your broker
- Broker figures entered or imported
- Wharf, fumigation and cartage charges
- Import GST tracked separately for cashflow
- Late charges reopen the costing
- Costs pushed to Cin7, Unleashed or Xero
- Full history of every shipment
- Old versus new cost on reorders
Purchasing & FX
Orders, deposits and exchange rates that actually add up.
Raise purchase orders, capture supplier confirmations and track deposits and balances at the rate you really paid. Before you even order, the costing tool tells you whether the deal stacks up.
- POs with revisions tracked
- Supplier confirmations captured
- Deposit and balance schedules
- Actual FX rate per payment
- Payments due and overdue alerts
- Pre-order what-if costing
- Compare suppliers and Incoterms
- Container load planner
- Supplier portal for ready dates
- POs and bills synced to Xero or MYOB
Shipment tracking
Know where every container is without chasing the forwarder.
Every shipment moves through clear milestones from ready at the factory to delivered at your door. ETAs, holds and delays are on one screen for sales, the warehouse and the office.
- Milestones from factory to door
- ETAs everyone can see
- FCL and LCL shipments
- Holds and inspections flagged
- Alerts when dates move
- Forwarder data feeds where available
- Documents filed per shipment
- Missing paperwork reminders
- Warehouse booking for arrivals
- Delay notices to waiting customers
Pricing & margins
Sell prices set from real costs, not last year's guess.
Set your target margins and the system works out wholesale tiers and RRP from the true landed cost. When a new shipment shifts the cost, you see which prices need to move before the margin quietly disappears.
- Target margin per product or range
- Wholesale and trade price tiers
- RRP with rounding rules
- Alerts when cost shifts margin
- Bulk price updates
- Prices pushed to Shopify or WooCommerce
- Margin by product and supplier
- Margin by shipment and customer
- Slow movers flagged
- Price change history
Incoming stock & trade
Sell what's on the water before it lands.
Sales and resellers can see incoming stock with real ETAs, take pre-orders against it and get told the moment it arrives. Trade customers log in to reorder at their own pricing.
- Incoming stock by shipment
- Pre-orders against ETAs
- Backorders allocated on arrival
- Customers notified when stock lands
- Trade logins with their own pricing
- Online reorders and order history
- Stock synced to Cin7 or Unleashed
- Dispatch through StarShipIt
- Invoices into Xero or MYOB
- Credit limits and account holds
04How it changes
Before and after
A container arriving, wolloped.
Here's how a container landing could change. Every import business is different, so we map yours first.
Before
- Email the forwarder to find out where it is
- Copy last shipment's spreadsheet and hope the formulas hold
- Split the freight evenly because it's quicker
- Guess the exchange rate from memory
- Price the stock and start selling
- Broker invoice lands three weeks later and the margin's gone
After
- ETA and clearance status already on the tracker
- Supplier invoice and payments already in at the real rate
- Freight allocated by cubic metres automatically
- Broker and local charges drop into the open shipment
- Landed cost per unit updates itself
- Prices flagged where margin slipped and pre-orders released
05Services
Everything under one roof
Software, websites and systems for importers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for importers
Built around how your import business actually runs: landed cost calculator, pre-order costing and the admin in between, in one system you own.
Websites for importers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Import business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for importers
FX & payment tracker and freight & charge allocation: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Cin7 so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your import business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside platforms you're happy with or replace the ones holding you back.
- Xero
- MYOB
- Cin7
- Unleashed
- Shopify
- WooCommerce
- Stripe
- StarShipIt
- Machship
- Australia Post
- Sendle
- Wise
- OFX
- Airwallex
- CargoWise
- Flexport
- Freightos
- Microsoft 365
- Google Workspace
- Dropbox
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your import business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit with whoever does the costing, the buying and the chasing, then follow a real shipment from PO to shelf to see where the money and time leak.
- 02
Archi-tech
We plan it before writing code: your suppliers, POs, payments, freight, charges, pricing, accounting links, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the landed cost calculator first, so your next container gets costed properly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things importers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it use our customs broker's figures?
Yes. Duty, clearance fees and local charges from your broker can be entered or imported against each shipment. If they arrive late, the costing updates when they land.
How does it handle exchange rates?
Each supplier payment is recorded at the rate you actually paid. Deposits and balances can sit at different rates and the landed cost uses the real blend, not whatever the rate is today.
Does the landed cost include GST?
Import GST is usually claimed back as a credit, so we keep it out of the cost per unit but track it separately for cashflow. Your accountant will confirm what suits your setup.
Can it pull tracking from our forwarder?
Where your forwarder offers a data feed or portal we can connect to, yes. Where they don't, your team updates a milestone in a couple of taps and everyone sees it.
We use Cin7 or Unleashed. Do we have to switch?
No. If your inventory and accounting tools are doing their job, we build around them and push landed costs, POs and bills straight in. If something's holding you back, we'll show you what replacing it would involve before anything changes.
Can our resellers see incoming stock?
Yes. Trade customers can log in to see their pricing, what's on the water with ETAs and their order history, then pre-order or reorder online.
How much does an import system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
A landed cost calculator can be quick. Bigger systems with purchasing, tracking and pricing are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most importers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an import business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.