Barcode scanning
Receive, move, pick, pack and count on handheld scanners or phones. Every movement recorded against a person and a time.
Warehouse management software: stock, picking & dispatch
Warehouses: know what's on every shelf. Pick faster, count less.
Stock counts that never match the system, pickers walking laps to find one SKU and reorders noticed when the shelf is already empty. We build stock, picking and dispatch systems for warehouses. They run on a scanner and talk to your store and your accounts. Then we host them and look after them.
Looking for warehouse management software that fits how your floor actually runs?
Most warehouses run on a mix of things: an inventory app, a spreadsheet of bin locations, paper pick lists and a courier portal where someone types in every address. The system says there are 40 on hand, the shelf says 12 and nobody knows which one is lying. Then a big order lands at 3pm on a Friday.
Wollopit builds custom warehouse software around your racking, your people and your orders. Every item gets a bin. Every movement gets scanned. Orders from Shopify, WooCommerce or your trade customers drop into pick lists sorted by walk route. Labels print at the pack bench and reorders get flagged while there's still time to act. We connect what you already use (Cin7, Unleashed, Xero and the rest) and we host and look after the lot on our own servers.
01The problems
What we hear from warehouses
Does your warehouse have these problems? Here's how we'd fix them.
Most warehouses we talk to have good people and decent racking. The trouble is the stock lives in three places and the truth lives in somebody's head.
- The problemCounts never matchThe system says 40 and the shelf says 12. Stock gets moved, borrowed or returned without anyone recording it.How we fix itEvery receipt, move, pick and return gets scanned, so stock on hand updates the moment it physically moves.
- The problemPickers walk lapsNew staff wander the aisles looking for a SKU. Even the old hands zigzag across the floor for a single order.How we fix itEvery item has a bin location. Pick lists are sorted by walk route so pickers go aisle by aisle, once.
- The problemReorders noticed too lateSomeone spots an empty shelf, the supplier's lead time is three weeks and customers are already waiting.How we fix itReorder points per SKU based on real sales and lead times, with alerts and draft purchase orders before you run out.
- The problemReceiving is a guessing gameDeliveries turn up short or with the wrong items. Nobody checks against the PO until the invoice turns into an argument.How we fix itReceive against the purchase order on a scanner. Shortages and damage get flagged on the spot with photos.
- The problemStock split across sitesTwo warehouses and a shopfront, each with its own spreadsheet. The website sells stock that's actually sitting at the other site.How we fix itMulti-location stock in one view, transfers tracked between sites and sales channels showing what's really available.
- The problemStocktake weekendsShut down for two days to count everything, then watch the numbers drift again within a month.How we fix itCycle counts that check a few bins each day, with fast movers and problem bins counted more often.
- The problemWrong items shippedWrong size, wrong colour, wrong quantity. Customers ring, returns pile up and you pay the freight twice.How we fix itScan to confirm every pick and every pack. The system won't let the wrong item into the carton.
- The problemLabels typed by handAddresses copied from each order into a courier website one by one. One typo and a parcel heads to the wrong suburb.How we fix itDispatch from one screen: carrier chosen by price and service, labels printed and tracking sent to the customer.
- The problemBatches and expiry datesOld stock sits at the back while new stock ships first. A recall means pulling apart every shelf.How we fix itBatch, lot and expiry tracking with first-expired-first-out picking and a recall report showing where every unit went.
- The problemOrders from everywhereOnline store, marketplaces, emailed POs and phone orders. Someone rekeys every one before it can be picked.How we fix itOrders from Shopify, WooCommerce, marketplaces and trade customers land in one queue ready to pick.
- The problem3PL clients chasing youClients email asking what stock they hold and where their orders are. Billing them at month end takes days.How we fix itA client portal with live stock and order status, plus storage and pick fees that add themselves up.
- The problemNobody knows how the day's trackingIs dispatch on schedule? Who's picking what? You find out at 4pm when the truck backs in.How we fix itA live floor board showing orders waiting, picked, packed and shipped against courier cut-offs.
02What we build
Solutions
What we build for warehouses. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Bin & location manager
Aisles, racks, shelves and bins mapped, every SKU findable and putaway suggestions for incoming stock.
Pick lists by route
Orders grouped into waves or batches and sorted by walk path so pickers cover the floor once.
Pack bench screens
Scan to pack, check weights, pick the right carton and print the label in one go.
Dispatch & freight
Rate shopping across Australia Post, StarTrack, Sendle and other couriers, with labels, manifests and tracking emails.
Receiving & putaway
Check deliveries against purchase orders, flag shortages and send stock straight to its bin.
Reorder alerts & purchasing
Reorder points from real sales and lead times, draft POs and supplier orders sent in a click.
Multi-location stock
Stock across warehouses, shopfronts and vans, with transfers tracked from leaving to landing.
Cycle counts
A few bins counted each day, variances explained and approved. No more stocktake weekends.
Batch, lot & expiry tracking
First-expired-first-out picking, expiry alerts and recall reports by batch.
Order hub
Online store, marketplace, emailed and trade orders in one queue with priorities and cut-offs.
Returns
Returns booked online, received on a scanner, inspected and then restocked or written off.
3PL client portal
Clients see their stock, orders and invoices. Storage and handling fees calculated for you.
Floor dashboard
Orders waiting, picked, packed and shipped on a TV above the pack benches, counting down to today's cut-off.
03The systems
The big ones
Your whole warehouse, on one system.
These are the systems warehouses ask us about most. Each one works on its own and they get properly clever when they're joined up.
Stock & locations
Every item in a bin. Every bin on the map.
We map your racking down to the shelf and give every SKU a home. Every receipt, move, pick and return gets scanned, so stock on hand matches what's actually on the shelf. Look up any item and see where it is, how many there are and what's already promised.
- Aisle, rack, shelf and bin mapping
- Handheld scanner or phone app
- Live stock on hand per bin
- Allocated versus available stock
- Bin-to-bin moves scanned
- Putaway suggestions for new stock
- Bin and shelf labels printed
- Units, inners and cartons
- Full movement history per SKU
Picking & packing
Pick lists that take the shortest way round.
Orders drop into a pick queue grouped by wave, zone or courier cut-off. Pickers get a list on their scanner sorted by walk route. Every pick is scanned so the wrong item never makes it into the carton.
- Single, batch and wave picking
- Routes sorted aisle by aisle
- Zone picking for bigger floors
- Scan to confirm every pick
- Short-pick alerts and replenishment tasks
- Pack bench with carton suggestions
- Weight checks at packing
- Same-day and priority orders first
- Picks per hour by picker
Dispatch & freight
Labels print themselves. Customers know where it is.
Packed orders go straight to dispatch with the carrier chosen by price, service and weight. Labels and manifests print at the bench and tracking goes out to the customer automatically. No more copying addresses into a courier website.
- Australia Post, StarTrack, Sendle and more
- Works with StarShipIt, Shippit or Machship
- Rate shopping by price and speed
- Thermal labels at the pack bench
- End-of-day manifests
- Tracking emails and SMS
- Pallet and freight bookings
- Courier cut-off countdowns
- Dangerous goods flags
Receiving & reorders
Stock in properly. Reorders before it runs out.
Purchase orders and incoming containers are visible before they land. Receive on a scanner against the PO, flag what's short or damaged and put it straight away to its bin. Reorder points are worked out from what you actually sell, so alerts arrive in time to do something.
- Purchase orders and supplier lists
- Inbound deliveries and ETAs
- Receive against PO on a scanner
- Shortage and damage photos
- Reorder points from sales and lead times
- Low-stock alerts by email or SMS
- Draft POs ready to approve
- Supplier lead time tracking
- Landed cost for imported stock
Multi-location & cycle counts
Every site in one view. No more stocktake weekends.
See stock across every warehouse, shopfront and van in one place and move it between them with transfers tracked at both ends. Cycle counts spread the counting across normal days so the numbers stay right without shutting the doors.
- Stock by site, zone and bin
- Transfers tracked out and in
- Sales channels show true availability
- Daily cycle count tasks
- Fast movers counted more often
- Variance reports with reasons
- Adjustments approved before they post
- Batch, lot and expiry tracking
- Recall reports by batch
3PL client portal
Clients check their own stock. Billing adds itself up.
If you store and ship for other businesses, give each client a login to see their stock, orders and inbound deliveries live. Storage, pick, pack and handling fees tally up as the work happens, so month-end invoices go straight into Xero or MYOB.
- Client logins with their own stock
- Live order and tracking status
- Clients book in their own deliveries
- Their online store connected to your pick queue
- Storage by pallet, bin or cubic metre
- Pick, pack and handling fees per order
- Invoices into Xero or MYOB
- Client reports and stock snapshots
04How it changes
Before and after
A dispatch day, wolloped.
Here's how a busy dispatch day could change. Every warehouse is different, so we map yours first.
Before
- Print orders out of three different systems
- Pickers hunt the aisles with paper lists
- Halfway through, an item's out of stock
- Copy every address into the courier website
- Customers ring asking where their parcel is
- Count the whole place over a long weekend
After
- Every order lands in one pick queue
- Pick lists sorted by bin and walk route
- Reorder flagged last week, so the stock's already in
- Labels print at the pack bench
- Tracking goes out on its own
- A few bins counted each day instead
05Services
Everything under one roof
Software, websites and systems for warehouses.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for warehouses
Built around how your warehouse actually runs: barcode scanning, bin & location manager and the admin in between, in one system you own.
Websites for warehouses
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Warehouse system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for warehouses
Pick lists by route and pack bench screens: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Cin7, Unleashed and Xero so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your warehouse, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the inventory, store, accounts and freight tools you rely on. Keep the ones that work and we'll replace the ones holding you back.
- Cin7
- Unleashed
- Xero
- MYOB
- Shopify
- WooCommerce
- BigCommerce
- Amazon
- eBay
- Stripe
- StarShipIt
- Shippit
- Machship
- Australia Post
- StarTrack
- Sendle
- Microsoft 365
- Zebra
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your warehouse: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We walk your floor, stand at the pack bench and follow an order from the inbox to the truck to see where time and stock go missing.
- 02
Archi-tech
We plan it before writing code: your racking, SKUs, scanners, sales channels, carriers, accounts, hosting and cost.
- 03
Build
Real engineering, tested on your floor early and often. Usually bin locations and scanning first, so your counts start matching quickly.
- 04
Look after
We host it, maintain it and keep improving it. When a scanner plays up on a Friday you call the people who built it.
08Questions
FAQ
Things warehouses ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it connect to our online store?
Yes. Orders from Shopify, WooCommerce, BigCommerce and marketplaces like Amazon and eBay flow straight into the pick queue. Stock levels push back so you don't sell what you haven't got.
We already use Cin7 or Unleashed. Do we have to switch?
No. If your inventory system is doing its job, we build around it with bin locations, scanning, pick routes, dispatch and portals on top. If it's holding you back, we'll show you what replacing it would involve before anything changes.
What scanners do we need?
Most rugged Android scanners work, including Zebra handhelds. For a smaller warehouse a phone with a decent camera can be enough to start. We'll help you choose what suits your floor.
Does it work across more than one site?
Yes. You see stock for every warehouse, shopfront or van in one place. Transfers are tracked at both ends and each sales channel shows what's actually available to sell.
Can it handle batches and expiry dates?
Yes. We track batch, lot and expiry dates, pick first-expired-first-out and produce a recall report showing exactly where every unit went.
Can our 3PL clients log in?
Yes. Each client gets a portal to see their stock, orders and inbound deliveries. Storage and handling fees are calculated as the work happens and invoices go to Xero or MYOB.
How much does warehouse software cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like bin locations and scanning or a dispatch screen can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for the lot.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most warehouses we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a warehouse problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.