Direct booking website
Cabins, cottages and homesteads with live availability, photos, seasonal rates and secure Stripe payments.
Farm stay booking software: stays, experiences & produce
Farm stays: the whole farm, booked direct. More paddock, less inbox.
Bookings come through listing sites that take a big cut. The animal feed gets sorted by text the night before, the directions get sent fifteen times a week and the eggs sit in an honesty box hoping for coins. We build farm stay systems that sell the stay, the experiences and the produce in one booking, then we host them and look after them.
Looking for farm stay booking software that sells the experiences too?
A farm stay is a working farm, an accommodation business and a little tourism operator all at once. Guests book a cabin on Airbnb or Booking.com, then message to ask if the kids can feed the calves, how to find the gate and whether there's milk in the fridge. The experiences that make the stay special get sorted on the fly and the produce you'd happily sell never gets offered.
Wollopit builds custom farm stay software around how your property actually runs. Guests book the cottage direct, add the morning animal feed, a tractor ride or a produce hamper at checkout and get a guide with everything they need before they arrive. Availability stays in sync with the listing sites you keep. Chores, cleans and feed times sit on one calendar. We connect the tools you already like and look after the lot on our own servers, so you can get back to the paddock.
01The problems
What we hear from farm stays
Does your farm stay have these problems? Here's how we'd fix them.
Most farm stays we talk to have gorgeous properties and run the guest side on a phone, a paper diary and a lot of goodwill. It works until the school holidays hit.
- The problemListing sites take a big sliceMost bookings come through Airbnb and Booking.com, so every stay pays commission and the guest belongs to the platform.How we fix itA direct booking site with live availability and secure payments, so returning guests book with you instead of the platform.
- The problemDouble bookings across platformsThe homestead gets booked on Airbnb while someone books the same weekend by phone and the paper diary loses.How we fix itOne calendar synced with Airbnb, Booking.com, Stayz and your own site, so a booking anywhere blocks the dates everywhere.
- The problemExperiences sorted on arrivalGuests rock up asking about calf feeding and horse rides, then you're juggling numbers at the gate.How we fix itExperiences added at booking with times, numbers and age limits, so you know exactly who's coming to the morning feed.
- The problemTours clash with farm workA tractor tour gets promised right when you need to be moving cattle or the shearers are in.How we fix itExperience slots set around your farm calendar, with blackout days for mustering, lambing or bad weather.
- The problemThe same questions every dayDirections, gate codes, the wood heater, the bore water and where the eggs are, all by text, one guest at a time.How we fix itA digital guest guide sent before arrival with maps, check-in steps, house rules and farm safety, updated in one place.
- The problemNo signal past the front gateGuests lose reception on the dirt road and ring you lost from the neighbour's driveway.How we fix itA guide that works offline on their phone, with a pinned map and turn-by-turn notes from the last town.
- The problemProduce sitting in the honesty boxEggs, honey, beef and jam sit in a box by the shed while guests drive past to the supermarket.How we fix itProduce hampers and breakfast boxes pre-ordered with the stay, ready in the fridge when guests arrive.
- The problemWaivers and safety on paperKids on horses, guests near tractors and animals and no signed form anywhere you can find it.How we fix itDigital waivers and farm safety briefings signed at booking and stored against each guest.
- The problemChangeovers run from memoryBack-to-back checkouts, linen to wash and the cleaner finds out by text who's in next.How we fix itA changeover board with cleaning jobs, linen counts and guest notes on the cleaner's phone.
- The problemReviews left to chanceHappy families drive home and forget to leave a review while the one grumpy guest always remembers.How we fix itA friendly review request the day after checkout, pointed at Google or TripAdvisor.
- The problemNo reason to come backFamilies loved lambing season but nobody tells them when it's on again next year.How we fix itSeasonal offers to past guests for lambing, harvest and school holidays, sent from your own guest list.
02What we build
Solutions
What we build for farm stays. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Channel sync
Availability synced with Airbnb, Booking.com and Stayz so nothing gets double booked.
Experience add-ons
Animal feeds, farm tours, horse rides and milking with time slots, numbers and age limits.
Day visitor bookings
Sell farm experiences to day trippers too, sharing capacity with staying guests.
Digital guest guide
Directions, gate codes, check-in, house rules, wood heater how-tos and farm safety that works offline.
Produce & hamper orders
Eggs, honey, meat packs and breakfast boxes pre-ordered with the stay or bought during it.
Online farm shop
Produce sold to past guests and locals with pickup or local delivery.
Waivers & safety briefings
Digital waivers for rides, tractors and animal handling, signed before guests arrive.
Changeover & cleaning board
Checkouts, cleans, linen and maintenance jobs on the cleaner's phone.
Farm & experience calendar
Feed times, tours, mustering and blackout days on one calendar the whole family can see.
Reviews & guest inbox
Automatic review requests plus messages from every platform in one inbox.
Seasonal offers
Lambing, harvest and school holiday offers sent to past guests by email or SMS.
Gift vouchers
Stay and experience vouchers bought online with simple redemption at booking.
03The systems
The big ones
Your whole farm stay, on one system.
These are the systems farm stays ask us about most. Each one works on its own and they get properly useful when they're joined up.
Direct booking
Your cabins booked direct. The platforms kept in line.
Your own booking site with live availability, seasonal rates and secure payments. Airbnb, Booking.com and Stayz stay synced to the same calendar, so you can keep listing while more guests book with you.
- Cabins, cottages and homesteads
- Live availability calendar
- Seasonal and weekend rates
- Minimum stays for holidays
- Deposits and secure Stripe payments
- Sync with Airbnb, Booking.com and Stayz
- Returning guest discounts
- Pet and child policies per cabin
- Payouts and invoices into Xero
Experience add-ons
The farm experiences, sold before they arrive.
Guests add the calf feed, a tractor tour or a trail ride at checkout with real time slots and numbers. You plan the morning around who's actually coming instead of finding out at the gate.
- Experiences added at booking
- Time slots with capacity limits
- Age and height limits per experience
- Blackout days for farm work
- Weather cancellations in one tap
- Day visitors share the same slots
- Waivers signed at checkout
- SMS reminders the night before
- Head counts on your phone
Guest guides
Every question answered before they hit the dirt road.
A digital guide sent before arrival with directions, gate codes, house notes and farm safety. It keeps working offline once it's opened, so guests aren't ringing you from a dead zone.
- Directions from the last town
- Pinned map that works offline
- Gate codes sent on arrival day
- Wood heater, bore water and septic notes
- Farm safety and animal rules
- Local cafes, wineries and walks
- Add experiences from the guide
- Order produce from the guide
Produce & return guests
Sell the eggs. Bring the families back.
Produce hampers and breakfast boxes pre-ordered with the stay, plus a farm shop for past guests. After checkout a review request goes out and seasonal offers bring them back for lambing or harvest.
- Hampers pre-ordered with stays
- Breakfast boxes in the fridge on arrival
- Meat packs, honey and eggs online
- Stock levels by season
- Review requests after checkout
- Google and TripAdvisor links
- Seasonal offers to past guests
- Gift vouchers for stays and experiences
- Email and SMS campaigns
04How it changes
Before and after
A lambing season weekend, wolloped.
Here's how a busy spring weekend could change. Every farm is different, so we map yours first.
Before
- Booked on Airbnb with commission taken
- Guests ask about bottle-feeding lambs by text
- Directions sent three times and they're still lost at the grid
- Head count for the morning feed is a guess
- Eggs and honey left in the honesty box
- Nobody asks for a review
After
- Booked direct on your own site
- Lamb feeding pre-booked at checkout
- Guide with an offline map sent on Thursday
- Tomorrow's feed list on your phone
- Breakfast hamper pre-ordered and in the fridge
- Review request goes out Monday morning
05Services
Everything under one roof
Software, websites and systems for farm stays.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for farm stays
Built around how your farm stay actually runs: direct booking website, channel sync and the admin in between, in one system you own.
Websites for farm stays
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Farm stay system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for farm stays
Experience add-ons and day visitor bookings: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Airbnb, Booking.com and Stayz so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your farm stay, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside platforms you're happy with or replace the ones holding you back.
- Airbnb
- Booking.com
- Stayz
- Little Hotelier
- Rezdy
- FareHarbor
- Stripe
- Square
- Xero
- MYOB
- TripAdvisor
- Google Business Profile
- Google Maps
- Mailchimp
- Twilio SMS
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your farm stay: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We walk the property and sit in on a changeover and a morning feed, then work out what's eating your time.
- 02
Archi-tech
We plan it before writing code: your cabins, experiences, produce, listing sites, guests, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before the next school holidays.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things farm stays ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can we keep listing on Airbnb and Booking.com?
Yes. We sync availability with Airbnb, Booking.com and Stayz so you can grow direct bookings without double bookings. Most farm stays keep a listing or two for discovery.
Can day visitors book farm experiences too?
Yes. Day visitors can book the same experiences as staying guests. They share the same time slots and capacity so the morning feed never gets overcrowded.
What happens if a tour gets rained out?
You cancel or move the slot in one tap. Guests get an SMS straight away with a new time or a refund, depending on how you like to handle it.
Will the guest guide work with no phone signal?
Yes. Once a guest opens it with reception it keeps working offline, including the map and the directions from the last town.
We already use a booking platform. Do we have to switch?
No. If Rezdy, FareHarbor or your channel manager is doing its job, we build around it. If it's holding you back, we'll show you what replacing it would involve before anything changes.
How much does a farm stay system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like a guest guide or a direct booking page can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most farm stays we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a farm stay problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.