Commercial listing pages
Areas, zoning, specs, photos, video and drone shots laid out the way commercial buyers actually read them.
Commercial real estate software: listings, IMs & leads
Commercial agents: listings that show the space properly. Floor plans, tenancies and leads.
The listing is a photo and a paragraph, the floor plan is a PDF nobody can read on a phone and the IM goes out by email to anyone who asks. Enquiries sit in three inboxes and the tenancy schedule lives in a spreadsheet only one person understands. We build commercial listing, IM, enquiry and leasing systems for commercial agencies, then we host them and look after them.
Looking for commercial property listing software that actually suits commercial?
Most real estate software is built for selling three-bedroom houses. Commercial is a different animal. Buyers want lettable areas, zoning, power, clearance, hardstand and parking. Investors want the tenancy schedule, the WALE and the lease expiries before they'll even pick up the phone. Tenants want to know if the space fits before they book an inspection. Then there's the IM, the confidentiality agreement, the EOI campaign and a vendor who wants a report every Friday.
Wollopit builds custom commercial real estate software around how your agency actually works. Listings show the space properly with interactive floor plans and maps. IMs sit behind a signed confidentiality agreement and you see who opened them. Every enquiry lands in one pipeline and gets followed up. Tenancy schedules, lease events and owner reports come from one place. We connect to the portals and CRM you already use and look after the lot on our own servers.
01The problems
What we hear from commercial agents
Does your commercial agency have these problems? Here's how we'd fix them.
Commercial agents we talk to know their market cold. The trouble is the paperwork, the portals and the follow-up that eat the hours they should be spending on the phone.
- The problemThin listingsA photo, a paragraph and 'call agent for details'. Buyers and tenants can't tell if the space even fits.How we fix itRich listings with lettable areas, site area, zoning, clearance, power, parking and amenities laid out properly.
- The problemFloor plans locked in PDFsA 12MB PDF that's unreadable on a phone. Nobody can tell which tenancy is which or what's vacant.How we fix itInteractive floor plans: tap a tenancy to see its area, rent, lease term and whether it's available.
- The problemSame listing, typed five timesInto the CRM, realcommercial.com.au, commercialrealestate.com.au, the website and the window card. Then one gets missed when the price changes.How we fix itEnter the listing once. It feeds your website, portals and print brochures so every version matches.
- The problemIMs emailed to anyone who asksThe information memorandum goes out as an attachment and you've no idea who read it or who forwarded it on.How we fix itSecure IM downloads with tracking. See who opened it, which pages they read and how many times they came back.
- The problemConfidentiality agreements chased by emailSend the CA, wait, chase, get it back unsigned, send it again. Meanwhile the buyer's gone cold.How we fix itBuyers sign the CA online before the IM unlocks. Signed copies are filed against the contact automatically.
- The problemEnquiries lost in inboxesPortal leads, website forms and phone calls spread across three inboxes and a notepad. Some never get a call back.How we fix itEvery enquiry lands in one pipeline, assigned to an agent with follow-up reminders until it's closed off.
- The problemTenancy schedules in spreadsheetsInvestors ask for the schedule and someone rebuilds it in Excel from the leases. Again.How we fix itTenancy schedules kept online with rents, terms, options and reviews. Share a live link or export it in seconds.
- The problemLease expiries slip pastA tenant's lease is up in eight months and you find out when another agent has already signed them.How we fix itLease event tracking across your managed and known tenancies, with alerts for expiries, options and reviews.
- The problemTenant requirements in your headSomeone wants 800m² of warehouse with high clearance. A month later one comes up and nobody remembers who asked.How we fix itA requirements register that matches new listings to buyers and tenants and tells the agent who to ring.
- The problemBuyers want location contextWhere's the motorway on-ramp, the train, the café, the competition? Buyers guess from a pin on a map.How we fix itLocation maps with access, transport, amenities and nearby businesses right on the listing.
- The problemEOI campaigns run on emailOffers come in as attachments, conditions get lost and the closing date is a scramble.How we fix itExpressions of interest collected online with a closing countdown, offer comparison and an audit trail.
- The problemVendor reports by hand on FridayCopying portal stats, inspections and enquiries into a Word doc for every landlord and vendor.How we fix itOwner reports that build themselves from the listing, enquiry and IM activity, sent on schedule.
02What we build
Solutions
What we build for commercial agents. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Interactive floor plans
Tap a tenancy to see area, rent, lease term and status. Vacancies highlighted so tenants see what's free.
Portal & website feeds
One listing pushed to your website, realcommercial.com.au and commercialrealestate.com.au without retyping.
Gated IM downloads
Information memorandums behind a sign-up and confidentiality agreement, with per-buyer tracking.
Online confidentiality agreements
Buyers sign the CA in their browser before anything unlocks. Signed copies filed against the contact.
Enquiry pipeline
Portal, website, phone and email enquiries in one place, assigned and followed up with reminders.
Tenancy schedules
Rents, terms, options, reviews, outgoings and WALE kept current and shared as a live link or export.
Lease event tracker
Expiries, options and rent reviews across your book with alerts so you're first through the door.
Requirements register
Buyer and tenant briefs matched against new listings so the right people get the call first.
Location & amenity maps
Access roads, transport, parking, amenities and nearby businesses on every listing.
EOI & tender campaigns
Online offers with conditions, a closing date countdown and side-by-side comparison.
Owner & vendor reports
Views, enquiries, IM downloads and inspections turned into a tidy report that sends itself.
Inspection booking
Buyers and tenants book inspection slots online with reminders and attendance logged.
A website that leases
Hand-built, quick on mobile, searchable by size and type, built to rank for commercial property in your area.
03The systems
The big ones
Your whole agency, on one system.
These are the systems commercial agencies ask us about most. Each one stands on its own. Joined up, a listing, its IM, its enquiries and its owner report all come from the same place.
Listings & floor plans
Show the space before they ask.
Commercial listings built around the details buyers and tenants actually need. Interactive floor plans let them tap a tenancy and see the area, rent and status. Enter it once and it flows to your website, the portals and your brochures.
- Lettable, site and hardstand areas
- Zoning, clearance, power and parking
- Tap-a-tenancy interactive floor plans
- Vacant tenancies highlighted
- Search by size, type and suburb
- Photos, video, drone and virtual tours
- Feeds to realcommercial.com.au and commercialrealestate.com.au
- Print-ready brochures and window cards
- Location and amenity maps
- Price and status changes everywhere at once
IMs & confidentiality
Know exactly who's read the IM.
Information memorandums sit behind a sign-up and an online confidentiality agreement. Once signed the IM unlocks and you see who opened it, which sections they read and when they came back. Your hottest buyers stop hiding in an email chain.
- Online CA signed in the browser
- IM unlocks only after signing
- Watermarked downloads per buyer
- Opens, pages viewed and return visits
- Data room for leases and reports
- Revoke access in one click
- Signed CAs filed to the contact
- Agent alerts when a buyer re-opens
- Interest scoring per buyer
- Full audit trail for the vendor
Enquiries & pipeline
Every enquiry gets a call back.
Portal leads, website forms, phone calls and walk-ins all land in one pipeline. Each one is assigned to an agent with reminders until it's closed off. New listings get matched against the requirements register so the right people hear first.
- Portal and website leads pulled in
- Phone and walk-in enquiries logged fast
- Auto-assigned by property or agent
- Follow-up reminders and due dates
- Buyer and tenant requirements register
- New listing matches sent to agents
- Inspection bookings with reminders
- Notes and emails against each contact
- Works alongside your existing CRM
- Lead source reports per listing
Tenancy schedules & leases
The tenancy schedule, always current.
Rents, lease terms, options, reviews and outgoings for every tenancy kept in one place. Share a live schedule with investors or export it for the IM. Lease events alert you to expiries before anyone else knows they're coming.
- Tenancy schedule per property
- Rent, outgoings and GST per tenancy
- Lease start, expiry and options
- Rent reviews: fixed, CPI or market
- WALE by area and by income
- Live share links for investors
- Export to PDF and Excel
- Expiry and option alerts
- Known tenancies outside your book
- Linked to the floor plan
Campaigns & owner reports
Vendor reports that write themselves.
Run EOI and tender campaigns online with offers, conditions and a closing date everyone can see. Owner reports pull portal views, enquiries, IM activity and inspections together and send on schedule. No more Friday afternoons in Word.
- Online EOI and tender forms
- Closing date countdown
- Offers compared side by side
- Conditions and settlement terms captured
- Weekly owner and vendor reports
- Portal views and enquiry counts
- IM downloads and inspection numbers
- Landlord leasing updates
- Branded PDF or live link
- Sent automatically on schedule
04How it changes
Before and after
An industrial listing, wolloped.
Here's how a new industrial investment listing could change. Every agency runs a little differently, so we map yours first.
Before
- A photo and a paragraph on the portals
- Floor plan as a PDF attachment
- Buyer rings to ask for the areas
- CA emailed, chased and re-sent
- IM emailed on request with no idea who read it
- Leads sitting in an inbox
After
- Full listing with areas, specs and maps
- Interactive floor plan with each tenancy
- Areas and lease details right on the plan
- CA signed online in a minute
- IM downloaded and tracked page by page
- Every lead in the pipeline and followed up
05Services
Everything under one roof
Software, websites and systems for commercial agents.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for commercial agents
Built around how your commercial agency actually runs: commercial listing pages, interactive floor plans and the admin in between, in one system you own.
Websites for commercial agents
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Commercial agency system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for commercial agents
Portal & website feeds and gated IM downloads: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect realcommercial.com.au, commercialrealestate.com.au and realestate.com.au so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your commercial agency, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the portals, CRM and accounts you rely on. If a platform is doing its job we build around it. If it's holding you back we'll show you the options.
- realcommercial.com.au
- commercialrealestate.com.au
- realestate.com.au
- Domain
- VaultRE
- Agentbox
- Rex
- MRI Software
- PropertyMe
- Console Cloud
- CoreLogic
- Nearmap
- Google Maps
- Xero
- DocuSign
- Stripe
- Mailchimp
- Campaign Monitor
- Microsoft 365
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your commercial agency: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit with your agents, your admin and your property managers, then work out where the listings, leads and paperwork are slowing deals down.
- 02
Archi-tech
We plan it before writing code: your listings, floor plans, IMs, enquiries, tenancies, portal feeds, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before your next big campaign.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things commercial agents ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can buyers sign a confidentiality agreement before downloading an IM?
Yes. Downloads can require their details and a signed agreement before anything unlocks. You see who opened the IM, what they read and when they came back.
Can floor plans be interactive on a phone?
Yes. We turn your plans into floor plans buyers and tenants can tap. Each tenancy shows its area, rent, lease term and whether it's vacant.
Will listings still go to realcommercial.com.au and commercialrealestate.com.au?
Yes. You enter the listing once and it feeds your website and the portals, so prices, areas and status always match.
Do we have to switch our CRM or property management software?
No. If VaultRE, Agentbox, PropertyMe or another platform is working for you, we build around it. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Can investors see a live tenancy schedule?
Yes. Share a secure link to a live schedule with rents, terms, options and WALE. It can also be exported for the IM or a valuer.
Can it remind us about lease expiries?
Yes. Expiries, options and rent reviews are tracked across your book and the tenancies you know about, with alerts so your agents get in early.
How much does a commercial agency system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like gated IMs or an enquiry pipeline can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most commercial agents we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a commercial agency problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.