Booth & table booking
Online reservations with a live floor plan, booth sizes, time slots and turn times that suit your room.
Cocktail bar booking software: booths & minimum spends
Cocktail bars: booths booked, minimums secured. Shake more, chase less.
Booths get booked by Instagram DM, minimum spends get explained awkwardly at the door and masterclasses get sold over a dozen emails. We build booking, deposit, class and event systems for cocktail bars that all talk to each other, then we host them and look after them.
Looking for cocktail bar booking software that handles booths, minimums and masterclasses?
A cocktail bar sells an experience, not just a drink. The booth, the bartender, the menu that changed last week and the masterclass on Sunday arvo are all part of it. Most bars end up running that experience through DMs, a shared inbox, a paper waitlist and a host who has to explain a $600 minimum spend to a group that's already sat down.
Wollopit builds custom cocktail bar software around how your venue actually runs. Guests pick a booth, see the minimum and pay the deposit when they book. The tab tracks the minimum on the night. Masterclasses, private hire, guest shifts and vouchers sell themselves online. We connect the POS and booking tools you already like, replace the ones holding you back and host the lot on our own servers, so you can get back to the bar.
01The problems
What we hear from cocktail bars
Does your cocktail bar have these problems? Here's how we'd fix them.
Most cocktail bars we talk to have the menu, the room and the team nailed. It's the bookings, the minimums and the admin around them that make Saturday harder than it needs to be.
- The problemBooths booked by DMRequests land in Instagram DMs at 11pm, get missed or get double booked because two people answered from two phones.How we fix itOnline booth and table booking with a live floor plan, so guests pick the spot and nobody books it twice.
- The problemMinimum spends explained at the doorThe host has the awkward chat about a $500 minimum with a group that thought they'd just turn up.How we fix itThe minimum is shown and agreed at booking, in plain words, with a reminder in the confirmation and the day-before SMS.
- The problemEmpty booths on a SaturdayA booth for eight sits empty until 9pm while walk-ins get turned away. Nobody calls to cancel.How we fix itDeposits or card on file, SMS reminders with a one-tap confirm and booths released automatically after a grace period.
- The problemNobody knows if the group hit the minimumStaff guess at close, the tab gets split five ways and the shortfall either gets waived or starts an argument.How we fix itBookings linked to the POS tab, live progress against the minimum and the deposit credited off the bill automatically.
- The problemMasterclasses sold by emailEvery class is a dozen emails, a bank transfer to check and a numbers guess when you're prepping garnishes.How we fix itBookable masterclasses with tickets, capacity, gift options and a prep list that knows exactly how many are coming.
- The problemPrivate hire in the inboxHens parties and work Christmas enquiries come in by email, quotes go out in Word and the run sheet lives on paper.How we fix itAn enquiry form that turns into a quote, a deposit and a run sheet the whole team can see.
- The problemThe menu changes, the PDF doesn'tNew seasonal list on the bar, last season's PDF on the website and a cocktail that's been 86'd still on the QR menu.How we fix itOne menu manager. Edit a drink or mark it off and the website, QR menu, print file and POS all follow.
- The problemPrep lives on a whiteboardSyrups, cordials, clarified juices and batches made by memory, with nobody sure what date that oleo went in.How we fix itA prep and batch log on a tablet: recipes, yields, made-on and use-by dates plus a par list for tonight.
- The problemEvents nobody seesGuest bartender shifts and menu launches get one Instagram story and then they're gone.How we fix itAn events calendar on your website and Google Business Profile with tickets or RSVPs and reminders.
- The problemVouchers in a notebookGift vouchers sold over the counter, codes written down and nobody sure what's been redeemed.How we fix itOnline gift vouchers and gifted masterclasses, with unique codes checked and redeemed at the POS.
- The problemThe walk-in queue is a scrap of paperNames on a docket, people wandering off and a free stool going begging while the host hunts for the next group.How we fix itA digital waitlist that texts guests when a spot opens and shows the host what's free right now.
02What we build
Solutions
What we build for cocktail bars. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Minimum spends
Different minimums by booth, night and group size, shown clearly and agreed before they book.
Deposits & card on file
Deposits taken through Stripe or your payment provider, with cancellation rules you set.
Live minimum tracker
Bookings linked to the POS tab so staff see progress against the minimum and the deposit comes off the bill.
Masterclasses & classes
Ticketed classes with capacity, private group sessions, gift options and a prep list for the bar.
Private hire & functions
Enquiry forms, packages, quotes, deposits and run sheets for exclusive use or a reserved section.
Events & guest shifts
Guest bartender nights, menu launches and live music listed on your website and Google with tickets or RSVPs.
Gift vouchers & experiences
Dollar vouchers, masterclass gifts and cocktail experiences sold online and redeemed at the POS.
Cocktail menu manager
Seasonal lists, specs, tasting notes and 86 toggles synced to the website, QR menu, print and POS.
Prep & batch log
Recipes, yields, batch dates, use-by alerts and nightly par lists on a tablet behind the bar.
Waitlist & walk-ins
A digital queue with SMS when a spot opens, so walk-ins stay happy and seats don't sit empty.
Guest notes & regulars
Birthdays, favourite drinks, allergies and spend history so the team can greet regulars properly.
A website that pours
Hand-built and quick on mobile, with booking, the live menu and events, built to rank for 'cocktail bar near me'.
03The systems
The big ones
Your whole bar, on one system.
These are the systems cocktail bars ask us about most. Each one works on its own and they get properly clever when they're joined up.
Booth bookings
Pick the booth. See the minimum. Pay the deposit.
Guests choose a booth or table from your real floor plan and see the minimum spend before they commit. The deposit is paid on the spot and the booking lands in one calendar the whole team can see.
- Live floor plan of booths and tables
- Minimums by booth, night and group size
- Deposits or card on file
- Cancellation rules you control
- SMS reminders with one-tap confirm
- Auto-release after a grace period
- Booking notes for birthdays and allergies
- Works alongside OpenTable or SevenRooms
- Walk-in waitlist with SMS
Minimum spend tracking
Minimums that sort themselves out on the night.
Each booking is linked to its tab in the POS, so staff can see how close a group is to their minimum without doing maths at 1am. The deposit comes straight off the bill and nobody has the awkward chat at the door.
- Bookings linked to POS tabs
- Live progress against the minimum
- Deposit credited off the bill
- Shortfall alerts before close
- Clear terms shown at booking
- Split bills that still add up
- Spend reports by booth and night
- Works with Square and Lightspeed
Masterclasses
Masterclasses that fill themselves.
Cocktail classes go on your website with dates, prices and spots left, then sell online without a single email. The bar gets a prep list with exact numbers and gifted classes turn into vouchers that come back as bookings.
- Ticketed public classes
- Private group and corporate sessions
- Capacity limits and waitlists
- Gift a class as a voucher
- Add-ons like bottles or take-home kits
- Prep list with exact guest numbers
- Reminder emails and SMS
- Dietary and no-alcohol options noted
Private hire & events
Hens nights, work drinks and guest shifts, sorted.
Private hire enquiries flow from a form into a quote, a deposit and a run sheet without leaving one system. Guest bartender nights and menu launches get listed once and show up on your website and Google with tickets or RSVPs.
- Function enquiry form
- Packages and drinks tabs
- Quotes and deposits online
- Run sheets for the team
- Events calendar on your website
- Listed on Google Business Profile
- Tickets or free RSVPs
- Reminders and QR check-in
Menu & prep
The menu on the bar matches the menu online.
One place for the cocktail list, specs and prep. Edit a drink or 86 it and the website, QR menu, print file and POS all follow. Behind the bar the prep log tracks batches, yields and use-by dates so nothing gets guessed.
- Cocktail list and specs in one editor
- 86 toggles in one tap
- Website and QR menu always current
- Print-ready menu files
- Prices pushed to the POS
- Batch and syrup log with dates
- Use-by alerts
- Nightly par and prep lists
04How it changes
Before and after
A Saturday night, wolloped.
Here's how a busy Saturday could change. Every bar runs differently, so we map yours first.
Before
- A group DMs for a booth and nobody replies till Sunday
- The host explains the minimum spend at the door
- Booth 3 no-shows and sits empty till 9pm
- Staff guess whether the group hit their minimum
- Masterclass numbers chased by email all week
- Walk-ins written on a docket and lost
After
- The group books Booth 2 online and picks the time
- The minimum was shown and agreed at booking
- The deposit covered it and the booth went back to the waitlist
- The tab shows $480 of $600 and the deposit comes off the bill
- Sunday's class is full and the prep list is ready
- Walk-ins get a text when a spot opens
05Services
Everything under one roof
Software, websites and systems for cocktail bars.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for cocktail bars
Built around how your cocktail bar actually runs: booth & table booking, minimum spends and the admin in between, in one system you own.
Websites for cocktail bars
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Cocktail bar system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for cocktail bars
Deposits & card on file and live minimum tracker: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Square, Lightspeed and H&L POS so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your cocktail bar, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside booking platforms you're happy with or replace the ones holding you back.
- Square
- Lightspeed
- H&L POS
- Bepoz
- Stripe
- OpenTable
- SevenRooms
- ResDiary
- Now Book It
- Xero
- MYOB
- Shopify
- Mailchimp
- Klaviyo
- Humanitix
- Eventbrite
- Deputy
- Tanda
- Google Business Profile
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your cocktail bar: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend a busy night behind the bar and at the host stand, then work out where bookings, minimums and admin are slowing you down.
- 02
Archi-tech
We plan it before writing code: your floor plan, minimums, deposits, classes, functions, menus, POS, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually booth bookings and deposits first, so you get a win before your next big weekend.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks on a Saturday you call the people who built it.
08Questions
FAQ
Things cocktail bars ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can deposits go towards the bill?
Yes. Deposits can be credited against the minimum spend on the night, so guests aren't paying twice and staff don't have to work it out by hand.
Can minimum spends change by booth, night or group size?
Yes. You set the rules. A big booth on a Saturday can carry a higher minimum than a bar seat on a Tuesday and guests see the right number when they book.
Can staff see if a group has hit their minimum?
Yes. We link the booking to the tab in your POS so staff can see progress live and get a nudge before close if a group is short.
We already use OpenTable or SevenRooms. Do we have to switch?
No. If your booking platform is doing its job we build around it, adding minimum tracking, masterclasses, private hire or vouchers on top. If it's holding you back we'll show you what replacing it would involve before anything changes.
Do we need to replace our POS?
Usually not. We connect to Square, Lightspeed and most popular POS systems so tabs, prices and voucher redemptions stay in sync.
Can people gift a masterclass?
Yes. Classes can be sold as gift vouchers that the recipient redeems online for a date that suits them.
How much does a cocktail bar system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like masterclass bookings or online vouchers can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most cocktail bars we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a cocktail bar problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.