Live wine list
By the glass, carafe and bottle with sold-out toggles, edited from your phone.
Wine bar software: live wine lists, bookings & wine clubs
Wine bars: the list is always right. Pour more, reprint less.
The printed list still has the Pinot that ran out last week. Tasting nights get booked over the phone. The best tasting notes live in one sommelier's head. Your regulars would join a club if you had one. We build wine bar systems that keep the list live, the cellar counted and the regulars close, then we host them and look after them.
Bloody Gorgeous Drop!
Looking for wine bar software that keeps the list, the cellar and the bookings in step?
A wine bar's list never sits still. A glass pour runs dry on Thursday, six new bottles land on Friday and the importer's allocation turns up with a price rise. Meanwhile the printed list, the website, the chalkboard and the POS all say something slightly different. Tables come in by phone, Instagram DMs and a booking app. Tasting nights are a notepad by the register.
Wollopit builds custom wine bar software around how your bar actually runs. Change a wine once and the QR list, the website and the POS follow. Open bottles are tracked so nothing dies on the back bar. The cellar count matches the list. Tastings sell their own tickets and your wine club bills itself. We connect the tools you already like, replace the ones holding you back and look after it all on our own servers.
01The problems
What we hear from wine bars
Does your wine bar have these problems? Here's how we'd fix them.
Most wine bars we talk to have a brilliant list and a great feel on the floor. The admin behind it runs on reprints, spreadsheets and memory.
- The problemPrinted lists out of dateGuests pick a wine off the list and staff have to walk back and say it's gone. Reprinting every week costs time and paper.How we fix itA live digital list by the glass and bottle. Mark a wine sold out on your phone and the QR list, website and POS update in seconds.
- The problemOpen bottles die on the back barA by-the-glass bottle gets opened Tuesday, forgotten by Friday and poured down the sink.How we fix itAn open bottle tracker showing when each bottle was opened, pours left and what to push tonight before it turns.
- The problemStaff can't describe every wineThe good tasting notes live in one person's head. Casuals guess or go find the manager mid-rush.How we fix itTasting notes, region, grape, style and food pairings on every wine, readable on staff phones and the guest list.
- The problemTasting nights booked by phoneNames on a notepad, payments chased at the door and three no-shows on a night with twelve seats.How we fix itOnline tickets for tastings and winemaker dinners with prepayment, capacity limits, reminders and a door list.
- The problemNo reason for regulars to commitYour best locals come in twice a week but there's nothing tying them to you.How we fix itWine club memberships with automatic billing, member pours, take-home packs and first look at rare bottles.
- The problemCellar counted by handStocktake means a clipboard in the cellar after close. The list says six bottles left and the shelf says two.How we fix itCellar stock tied to the list and POS sales, with bin locations, low-stock alerts and quick phone stocktakes.
- The problemBookings scattered everywhereTables booked by phone, DMs and a booking app. Two groups land on the same banquette.How we fix itOnline table bookings in one diary with deposits for groups, bar seats held for walk-ins and SMS reminders.
- The problemRegulars' favourites forgottenA regular loves skin-contact whites and hates oak. The staff member who knew that left last month.How we fix itGuest profiles with favourite styles, past bottles, allergies and celebrations, right there when they book.
- The problemMargins drift without anyone noticingThe importer puts the price up and the glass price stays the same for six months.How we fix itCost price per bottle and per glass with live margin, so price rises show up the day the invoice lands.
- The problemTake-home bottles are an afterthoughtGuests ask to buy a bottle to take home and nobody's sure what to charge or if there's stock.How we fix itTake-home pricing on the list plus an online shop for pickup, with age checks at checkout.
02What we build
Solutions
What we build for wine bars. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
QR table list
A QR code at the table opens the live list, filterable by style, grape, region and price.
Tasting notes & pairings
Notes, grape, region, vintage and food pairings on every wine for staff and guests.
Open bottle tracker
Opening times, pours left and a 'push tonight' list so glass wines don't go to waste.
Cellar stock
Bin locations, counts tied to POS sales, low-stock alerts and phone stocktakes.
Table bookings
Online bookings, group deposits, bar seats for walk-ins and SMS reminders.
Tastings & event tickets
Tastings, masterclasses and winemaker dinners with prepaid tickets and a door list.
Wine club
Memberships with automatic billing, member pricing, packs and member-only releases.
Guest profiles
Favourite styles, past bottles, allergies and special dates for your regulars.
Supplier orders & margins
Reorders by importer, cost per glass and margin that updates when prices change.
Take-home & online shop
Bottles to take home, gift cards and club packs with age checks and click and collect.
A website that pours
Hand-built, quick on mobile, showing the live list, events and hours, built to rank for 'wine bar near me'.
03The systems
The big ones
Your whole wine bar, on one system.
These are the systems wine bars ask us about most. Each works on its own. Joined up, the list, cellar, bookings and club all know about each other.
Live wine list
Change a wine once. The list fixes itself everywhere.
Your wine list becomes the single source of truth. Mark a glass pour sold out or add a new bottle from your phone and the QR list, website, POS and any screens follow within seconds. Guests only ever see what you can actually pour.
- Glass, carafe and bottle pricing
- Sold-out toggles in one tap
- QR list for every table
- Website list always current
- Prices pushed to your POS
- Filter by style, grape and region
- Tasting notes and food pairings
- Staff view with selling points
- Print-ready lists when you want paper
- Changes scheduled ahead
Cellar & by-the-glass stock
Know what's open, what's left and what it costs you.
Every bottle in the cellar is counted against what the POS sells, so the list and the shelf agree. Open bottles are tracked from the moment they're pulled. Cost prices from your suppliers keep your glass margin honest.
- Bin locations for every wine
- Counts drawn down by POS sales
- Low-stock and reorder alerts
- Open bottle times and pours left
- 'Push tonight' list for the floor
- Coravin pours tracked separately
- Cost per bottle and per glass
- Margin alerts when prices rise
- Phone stocktakes by bin
- Orders grouped by importer
Bookings & guests
One diary for every table and every regular.
Tables, bar seats and group bookings land in one place whether they come from the website, Google or a phone call. Each booking carries the guest's history, so staff know who loves aged Riesling before they sit down.
- Online table bookings
- Bar seats held for walk-ins
- Group deposits and card holds
- SMS reminders and confirmations
- Guest profiles and notes
- Favourite styles and past bottles
- Allergies and special dates
- Private hire enquiries and quotes
- Bookings from Google Business Profile
- Covers and no-show reports
Tastings & events
Tasting nights that fill themselves.
Create a tasting, masterclass or winemaker dinner once and it shows up on your website, Google and socials with tickets attached. Guests prepay, get reminders and turn up on a door list. Tasting wines are drawn from stock automatically.
- Prepaid tickets with capacity limits
- Waitlists for sold-out nights
- Recurring events like Sunday flights
- Member pricing and early access
- Reminder emails and SMS
- Door list on any phone
- Winemaker dinner menus and run sheets
- Tasting wines drawn from stock
- Posted to website and socials
- Takings and attendance per event
Wine club
Turn your regulars into members.
A wine club that bills itself, with monthly or quarterly packs, member pricing on the floor and first look at the rare bottles. Members feel looked after and you get steady revenue every month.
- Monthly or quarterly memberships
- Automatic billing and card retries
- Take-home packs with pickup slots
- Member pricing at the POS
- Digital member card in their wallet
- First look at rare allocations
- Member-only tastings
- Birthday glass on the house
- Pause or skip a month
- Member emails and SMS
04How it changes
Before and after
A Friday night pour, wolloped.
Here's how a busy Friday could change. Every wine bar is different, so we map yours first.
Before
- Guest orders a glass that ran out on Wednesday
- Casual guesses at the tasting notes
- Rosé opened Monday gets tipped down the sink
- Tasting night list on a notepad with two unpaid seats
- Regular asks about a club and there isn't one
After
- Sold-out wine dropped off the QR list in seconds
- Notes and pairings right there on the staff phone
- The 'push tonight' list sold the rosé by 8pm
- Tasting tickets prepaid with reminders sent
- Regular signs up to the wine club at the table
05Services
Everything under one roof
Software, websites and systems for wine bars.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for wine bars
Built around how your wine bar actually runs: live wine list, qR table list and the admin in between, in one system you own.
Websites for wine bars
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Wine bar system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for wine bars
Tasting notes & pairings and open bottle tracker: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Square, Lightspeed and Bepoz so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your wine bar, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the POS, booking and accounting tools you rely on, work alongside platforms you're happy with or replace the ones holding you back.
- Square
- Lightspeed
- Bepoz
- Shopify
- Stripe
- OpenTable
- SevenRooms
- NowBookIt
- ResDiary
- Xero
- MYOB
- Mailchimp
- Klaviyo
- Google Business Profile
- Humanitix
- Eventbrite
- Deputy
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your wine bar: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend a shift behind the bar and an hour in the cellar, then work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your list, cellar, bookings, events, club, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the live list first, so you stop reprinting before the next delivery.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things wine bars ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can guests view the list on their phone?
Yes. A QR code at the table opens the live list so guests always see what's actually available, filtered by glass, bottle, style or price.
Can it track open bottles by the glass?
Yes. Staff log a bottle when it's opened and the system shows pours left and how long it's been open, with a list of wines to push before they turn.
Do we need to replace our POS or booking system?
No. We build around what works. We connect to Square, Lightspeed, Bepoz and the popular booking platforms so prices, stock and bookings stay in sync. If something's holding you back, we'll show you what replacing it would involve first.
Can we run a wine club through it?
Yes. Memberships bill automatically, members get their pricing at the POS and packs can be picked up or delivered. You set the perks.
Can we sell tickets to tastings and winemaker dinners?
Yes. Events go on your website with prepaid tickets, capacity limits, waitlists and reminders. On the night you check guests off a door list on your phone.
How much does a wine bar system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
We work in stages so you get the first win early. A live wine list can be up quickly. Bigger pieces like cellar stock and the wine club follow without holding up the rest.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most wine bars we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a wine bar problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.