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Bar software: gigs, specials, functions & bookings

Bars: fill the room every night of the week. Pour more, chase less.

The lineup only lives in an Instagram story, happy hour is a secret written on a sandwich board and function enquiries rot in Messenger while the group books somewhere else. We build gig, specials, function and booking systems for bars that all talk to each other, then we host them and look after them.

Tell us what's slowing you down →Try the live demo →Or call0423 011 252

Looking for a bar website with gig listings, specials and function bookings?

A bar lives on giving people a reason to come in tonight. The band, the happy hour, the trivia, the long table for someone's 30th. Most bars promote all of it with a poster in a story, a chalkboard out the front and a phone that rings mid-rush. The people who'd have come never saw it and the ones who wanted to book couldn't get an answer.

Wollopit builds custom bar software around how your venue actually runs. Add a gig once and it shows on your website, Google and the screens behind the bar. Specials switch on and off by the clock. Function enquiries turn into packages, deposits and run sheets. Tables book themselves and your regulars finally hear from you. We connect the POS and tools you already like and look after the lot on our own servers, so you can get back behind the bar.

01The problems

What we hear from bars

Does your bar have these problems? Here's how we'd fix them.

Most bars we talk to have a great room, good drinks and a solid crew. What they're missing is a way to tell people what's on and to take the booking when someone wants it.

  • The problemThe lineup only lives on InstagramThe gig poster goes up in a story, disappears in 24 hours and Google still says nothing's on this weekend.
    How we fix itA gig guide on your website, Google and the screens behind the bar, with set times, door price and tickets or RSVPs.
  • The problemHappy hour is a secretSpecials live on a sandwich board out the front and a sticky note by the till. Nobody walking past at 4pm knows.
    How we fix itSpecials scheduled by day and time that show on the website, QR menu and Google only while they're actually on.
  • The problemFunction enquiries lost in DMsSomeone asks about a 30th in Messenger, nobody replies till Tuesday and they've booked the place down the road.
    How we fix itA function enquiry form with spaces, packages and minimum spends that turns into a quote, a deposit and a run sheet.
  • The problemTable bookings by phoneThe phone rings mid-rush, a name gets scribbled on the back of a docket and the booth gets double-booked.
    How we fix itOnline bookings for tables and booths with deposits for big groups, SMS reminders and a floor view for the door.
  • The problemMidweek is deadFriday is packed. Tuesday is three regulars and a bartender polishing glasses.
    How we fix itMidweek promos, trivia and industry nights pushed to your regulars and socials on the day, then tracked against bar takings.
  • The problemNo way to reach your regularsYour best customers are in the room every week and you don't have a single email or mobile number for them.
    How we fix itA regulars list built from bookings, tickets and Wi-Fi sign-ups, with simple email and SMS you can send in two minutes.
  • The problemThe drinks list is two menus oldThe cocktail list on the website is from last season and the printed one is wrong by Friday.
    How we fix itOne menu editor. Change a price or 86 a cocktail and the QR menu, website and print menus all match.
  • The problemBand admin by text messageBooking acts over text, chasing invoices and forgetting set times, riders and who's doing the door.
    How we fix itA performer calendar with set times, fees, riders and payments, so the lineup and the money sit in one place.
  • The problemGuest lists on a screenshotThe guest list is on the manager's phone and nobody knows how many people are actually inside.
    How we fix itDigital guest lists, QR ticket check-in and a live headcount against your licensed capacity.
  • The problemSocials eat your afternoonPosting the same gig and the same special to Instagram, Facebook and Google one at a time.
    How we fix itSchedule everything from one dashboard. New gigs and specials can post themselves from your templates.
02What we build

Solutions

What we build for bars. Usually all talking to each other.

Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.

01

Gig guide

Your lineup on the website and Google with set times, genres, door price and links to tickets.

02

Ticketing & guest lists

Sell tickets direct or link to your ticketing, with guest lists, QR check-in and a live headcount.

03

Live specials

Happy hours, daily deals and industry nights that switch on and off by day and time.

04

Drinks & food menu manager

Cocktails, beer, wine and bar snacks with sold-out toggles, synced to print, QR and your POS.

05

Bar TV screens

Tonight's lineup, specials and upcoming gigs on any TV, updating the moment you change them.

06

Function packages & bookings

Spaces, packages, minimum spends, deposits, quotes and run sheets on one shared calendar.

07

Table & booth reservations

Online bookings with group deposits, reminders and a door view of who's arriving when.

08

Regulars list & SMS

Grow a list from bookings, tickets and Wi-Fi, then send a quick email or text when something's on.

09

Midweek promos & trivia

Recurring nights with sign-ups, team bookings and a push to your regulars on the day.

10

Performer bookings

Acts, set times, fees, riders and payments in one calendar the whole crew can see.

11

Social dashboard & reviews inbox

Schedule posts across channels and answer Google reviews and messages from one inbox.

12

Staff rosters & checklists

Shift rosters, open and close checklists and RSA records on staff phones.

13

A website that fills the room

Hand-built, quick on mobile, showing what's on tonight and built to rank for 'bars near me'.

03The systems

The big ones

Your whole bar, on one system.

These are the systems bars ask us about most. Each one works on its own and they get properly clever when they're joined up.

Gigs & events

Add a gig once. It turns up everywhere.

Your lineup becomes the single source of truth. Add a band or a trivia night and it lands on your website, Google, Facebook and the screens behind the bar. Tickets, RSVPs and guest lists run from the same place.

  • Recurring nights like weekly trivia
  • Set times, genres and door price
  • Sell tickets or link to your ticketing
  • Free RSVPs and guest lists
  • QR check-in on any phone
  • Live headcount against capacity
  • Auto-posted to Google and socials
  • Shown on the bar screens
  • Performer fees, riders and payments
  • Bar takings per event

Specials & menus

Happy hour that people actually know about.

Set your specials once by day and time and they switch on and off by themselves across the website, QR menu, Google and the TVs. The drinks list lives in one editor, so a price change or a sold-out cocktail never leaves a menu wrong.

  • Specials scheduled by day and time
  • Happy hour countdown on the website
  • Cocktail, beer and wine lists
  • Bar snacks and share plates
  • Sold-out toggles in one tap
  • QR menus for every table
  • Print-ready menus and table cards
  • Prices pushed to your POS
  • Dietary and allergen tags
  • Menu changes scheduled ahead

Functions

Function enquiries that turn into deposits.

Groups pick a space, a package and a date online instead of waiting on a DM. You get a proper enquiry with numbers and budget, send a quote in minutes and the deposit lands before they look anywhere else.

  • Spaces with capacities and photos
  • Drinks and food packages
  • Minimum spends and bar tabs
  • Quotes sent in minutes
  • Online deposits and final payments
  • Function calendar with holds
  • Run sheets for the crew
  • Dietary and guest notes
  • Reminder and follow-up emails
  • Invoices into Xero or MYOB

Table bookings

Tables and booths booked while you pour.

Guests book a table or booth online at any hour and the door sees exactly who's coming. Big groups pay a deposit, everyone gets a reminder and the no-shows drop right off.

  • Online table and booth bookings
  • Deposits for big groups
  • SMS and email reminders
  • Floor view for the door
  • Walk-in and waitlist list
  • Booking limits per time slot
  • Notes for birthdays and regulars
  • Works alongside OpenTable or NowBookIt

Regulars & socials

Fill a Tuesday without lifting a finger.

Every booking, ticket and Wi-Fi sign-up quietly builds your regulars list. Send a quick text when the band's on or happy hour is extended, schedule your socials from one place and see which nights it actually worked.

  • Regulars list from bookings and tickets
  • Wi-Fi and QR sign-ups
  • Email and SMS in a couple of taps
  • Birthday offers sent automatically
  • Content calendar for every channel
  • Auto-posts for new gigs and specials
  • Google reviews and messages inbox
  • Which sends brought people in
04How it changes

Before and after

A Thursday night, wolloped.

Here's how a Thursday could change. Every bar is different, so we map yours first.

Before

  1. Gig poster goes up in a story at 4pm
  2. Happy hour chalked on the sandwich board
  3. A 40th birthday enquiry sits unread in Messenger
  4. Bookings scribbled on the back of a docket
  5. Nobody's told the regulars anything
  6. The room's half empty by 9pm

After

  1. The lineup's been on Google and the website all week
  2. Happy hour switches on across the site and QR menu at 4pm
  3. The 40th picked a package and paid the deposit online
  4. Bookings and guest list on one screen at the door
  5. Regulars got a text at lunchtime about the band
  6. The room's full by 9pm
05Services

Everything under one roof

Software, websites and systems for bars.

Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.

Custom software for bars

Built around how your bar actually runs: gig guide, ticketing & guest lists and the admin in between, in one system you own.

Websites for bars

Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.

Bar system upgrades

Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.

Apps and portals for bars

Live specials and drinks & food menu manager: customer and staff portals that work on any phone without an app store.

Integrations and automation

We connect Square, Lightspeed and H&L POS so information moves on its own and nobody retypes it.

Hosting, support and care

Managed hosting, updates, backups and security for your bar, looked after by the people who built it.

06Integrations

Connections

Plays nicely with what you already use.

We connect to the POS, booking and ticketing tools you rely on, work alongside the ones you're happy with and replace the ones holding you back.

  • Square
  • Lightspeed
  • H&L POS
  • SwiftPOS
  • Impos
  • Stripe
  • Xero
  • MYOB
  • OpenTable
  • NowBookIt
  • SevenRooms
  • me&u
  • Eventbrite
  • Humanitix
  • Moshtix
  • Oztix
  • Mailchimp
  • Google Business Profile
  • Deputy
  • Tanda
07How we work

The process

Some people dip their toe in. We turn up in a rebreather.

We get properly below the surface of your bar: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.

  1. 01

    Think

    We spend a few shifts behind the bar, on the door and in the office, then work out what's actually keeping the room empty.

  2. 02

    Archi-tech

    We plan it before writing code: your gigs, specials, menus, functions, bookings, regulars list, hosting and cost.

  3. 03

    Build

    Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before the next big weekend.

  4. 04

    Look after

    We host it, maintain it and keep improving it. When something breaks you call the people who built it.

08Questions

FAQ

Things bars ask us.

Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.

Can it link to our ticketing?

Yes. Gigs can link straight to Moshtix, Oztix, Humanitix or Eventbrite. We can also sell tickets directly with QR check-in at the door if you'd rather keep the fees.

Can our specials switch on and off by themselves?

Yes. You set a special by day and time once. It shows on the website, QR menu and screens while it's on and disappears when it isn't.

Do we need to replace our POS?

Usually not. We connect to Square, Lightspeed and most popular hospitality POS systems so prices and specials stay in sync.

We already use OpenTable or NowBookIt. Do we have to switch?

No. If your booking platform is doing its job we build around it and add the gigs, specials, functions and regulars list on top. If it's holding you back we'll show you what replacing it would involve before anything changes.

Can function bookings take deposits?

Yes. Groups choose a space and package online, you send a quote and the deposit is paid by card. Final payments and invoices can flow into Xero or MYOB.

Can staff update things from their phone?

Yes. Adding a gig, 86ing a cocktail or extending happy hour takes a couple of taps from behind the bar.

How much does a bar system cost?

It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.

How long does it take?

Smaller jobs like a gig guide or live specials can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.

Who looks after it once it's built?

We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.

We already have systems. Can you upgrade them instead of starting again?

Usually, yes. Most bars we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.

Contact

Got a bar problem? Consider it wolloped.

Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.

Call0423 011 252 Emailprojects@wollopit.com.au
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