Guest list sign-ups
A sign-up page for every night with caps, cut-off times, plus-ones and entry rules like free before 11.
Nightclub software: guest lists, VIP tables & ticketing
Nightclubs: guest lists, tables and tickets in one system. Door runs smoothly.
Guest lists live in Instagram DMs, VIP tables get booked over the phone at 11pm, tickets go through platforms that take a cut of every sale and the door checks names off a printout with a torch. We build guest list, table, ticketing and door systems for nightclubs that all talk to each other. Then we host them and look after them.
Looking for nightclub guest list and table booking software?
A nightclub is an events company, a bar, a security operation and a marketing agency that all open at 9pm on the same night. Most clubs run it on a ticketing platform, a POS, a stack of promoter group chats, a spreadsheet of table bookings and whatever the door host scribbled on the list. Come Saturday, nobody can say who actually came in on whose name or which table paid its deposit.
Wollopit builds custom nightclub software around how your venue actually runs. Guest lists sign up online and promoters get their own links. VIP tables book with packages and deposits. Tickets sell direct from your website. The door scans a QR code and knows straight away if someone's on the list, holds a ticket or has a table waiting. We connect the tools you already like, replace the ones costing you money and look after the lot on our own servers, so you can focus on a packed floor.
01The problems
What we hear from nightclubs
Does your nightclub have these problems? Here's how we'd fix them.
Most clubs we talk to know how to fill a room. It's everything around the night that falls apart: the lists, the tables, the payouts and the Monday clean-up.
- The problemGuest lists live in DMsNames come in over Instagram, Messenger and texts to the manager's personal phone, then get copied onto a list that's wrong by 10pm.How we fix itOne online guest list sign-up per night with cut-off times, plus-ones and caps. The door sees it live on any phone.
- The problemPromoters get paid on vibesEvery promoter swears they brought forty people and there's no way to check who actually walked in on their name.How we fix itEach promoter gets their own link and the door scan records who came in on it. Payouts work themselves out from real numbers.
- The problemVIP tables booked by phonePackages explained over the phone, deposits chased by text and two groups turn up for the same booth.How we fix itTable packages online with a floor plan, minimum spends and deposits taken upfront. No double bookings.
- The problemTicketing fees eat the marginEvery ticket sold through a platform takes a cut and the customer data stays with them, not you.How we fix itYour own ticketing on your own website with Stripe. Early bird tiers, release waves and the customer list is yours.
- The problemThe queue moves at a crawlThe door host scrolls a printout and three apps to find a name while the line stretches down the street.How we fix itOne QR scan shows guest list, ticket or table in a second. Names searchable on any phone if someone's lost their code.
- The problemCapacity on a hand clickerSomeone's counting in and out on a clicker and nobody's sure how many are actually inside when the licensing police drop by.How we fix itLive in and out counts from the door scans with capacity alerts before you hit your licensed number.
- The problemIncidents in a notebookRefusals, ejections and banned patrons written on paper behind the door and impossible to find when someone asks.How we fix itIncident reports on a phone with time, staff and notes. A venue ban list the door checks against on every scan.
- The problemBottle service on scraps of paperMinimum spends tracked in someone's head and the table walks out without the venue knowing what they actually spent.How we fix itEach table's spend tracked against its minimum, linked to your POS tab, with the balance shown to the host.
- The problemLineups nobody seesThe DJ lineup gets posted once on Instagram, set times live in a group chat and the website still shows last month's poster.How we fix itEvent pages with lineups, set times and tickets that publish to your website, Google and socials from one place.
- The problemBirthdays booked by DMBirthday groups ask for a booth and free entry over Messenger, then half of them aren't on the list on the night.How we fix itBirthday and group packages with a link the birthday person shares. Their mates sign themselves onto the list.
- The problemNo way to bring people backThousands of people through the door every month and no way to tell any of them about next weekend.How we fix itA customer list built from sign-ups, tickets and tables, with SMS and email for the nights they actually go to.
02What we build
Solutions
What we build for nightclubs. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Promoter links & payouts
A personal link for every promoter, live check-in stats and payouts calculated from who actually walked in.
VIP table bookings
Booths and tables on a floor plan with packages, minimum spends, deposits and a host check-in view.
Bottle service tracking
Spend against minimum for every table, linked to the POS tab, with alerts when a table is close or over.
Direct ticketing
Tickets sold on your own website through Stripe with early bird tiers, release waves and transfers.
QR door check-in
One scan for guest list, ticket or table. Works on any phone and keeps working through a dodgy signal.
Capacity counter
Live in and out numbers from the door, capacity alerts and a night log ready if anyone asks.
Incidents & ban list
Refusals and ejections logged on a phone, a venue ban list checked on every scan and reports for the licensee.
Event & lineup pages
DJ lineups, set times, posters and tickets on your website, Google and socials from one editor.
Birthday & group packages
Shareable birthday links where mates join the list themselves, with booth upgrades and deposits.
DJ & artist bookings
Bookings, set times, riders and fees in one calendar, with payments tracked against each night.
SMS & email marketing
A customer list you own, split by the nights people go to, with send-outs that fill next weekend.
Staff & security rosters
Bar, door and security shifts on staff phones, with RSA and licence expiry reminders.
A website that fills the floor
Quick on mobile with what's on this week, tickets, tables and the guest list one tap away.
03The systems
The big ones
Your whole night, on one system.
These are the systems clubs ask us about most. Each one works on its own and they get properly clever when they're joined up.
Guest lists & promoters
Every name in one list. Every promoter on the scoreboard.
Guest lists stop living in DMs. People sign up through your link or a promoter's link and the door sees it live. At the end of the night you know exactly who brought who, so payouts come from real numbers.
- Guest list sign-up for every night
- Caps, cut-offs and plus-ones
- Entry rules like free before 11
- Personal links for each promoter
- Live sign-up and check-in stats
- Payouts per head or tiered
- Promoter logins to see their own numbers
- Promoter leaderboards for the month
- Duplicate and fake name filtering
VIP tables & bottle service
Booths booked, paid and ready before they arrive.
Your floor plan goes online with every booth, package and minimum spend. Groups pick a table, pay a deposit and get a confirmation the host can scan. On the night, spend is tracked against the minimum so nothing walks out the door.
- Interactive floor plan of booths
- Table packages with bottles and mixers
- Minimum spends per table and night
- Deposits taken upfront through Stripe
- No double bookings
- Host check-in view on a tablet
- Spend against minimum from the POS tab
- Upsell bottles and sparklers in the booking
- Cancellation and no-show rules
Ticketing & events
Sell your own tickets. Keep your own crowd.
Tickets sell on your website, not someone else's. Early birds, release waves and capacity limits run themselves and every buyer lands in a customer list you own. Lineups and set times publish everywhere from one event page.
- Tickets on your own website
- Early bird tiers and release waves
- Payments through Stripe
- Ticket transfers and name changes
- Capacity limits and waitlists
- Lineup, set times and poster in one place
- Auto-posted to Google and socials
- DJ bookings, riders and fees
- Sales and door numbers per event
The door
One scan. In, counted, logged.
The door host scans a code and sees if it's a guest list name, a ticket or a table in a second. Every scan feeds a live capacity count. Refusals, ejections and bans are logged on the same phone so the licensee has a clean record.
- QR scan for lists, tickets and tables
- Search by name if the code's missing
- Works offline and syncs after
- Live in and out capacity count
- Capacity alerts before you hit the limit
- Venue ban list checked on every scan
- Incident reports with time and staff
- Works alongside your ID scanner
- Night log ready for the licensee
Crowd & marketing
Fill next Saturday from last Saturday.
Every guest list sign-up, ticket and table booking builds a customer list that's yours. Send a text to the people who come to your house nights. Birthday packages bring whole groups in on one link and your socials run from one dashboard.
- Customer list from every sign-up
- Split by the nights people go to
- SMS and email send-outs
- Birthday and group package links
- Mates join the list themselves
- Socials scheduled from one dashboard
- Google reviews in one inbox
- Unsubscribes handled properly
- Which send-outs filled the room
04How it changes
Before and after
A big Saturday, wolloped.
Here's how a Saturday night could change. Every club runs differently, so we map yours first.
Before
- Guest list names pulled out of DMs at 9pm
- VIP booth booked by phone with the deposit still owing
- Tickets sold through a platform taking fees on every one
- Door host scrolling a printout while the queue grows
- Capacity counted on a clicker
- Promoters argue about numbers on Sunday
After
- Guest list signed up online with a cut-off
- Booth booked on the floor plan and the deposit paid
- Tickets sold direct on your own website
- One QR scan and they're in
- Live capacity count from the door scans
- Promoter payouts worked out from real check-ins
05Services
Everything under one roof
Software, websites and systems for nightclubs.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for nightclubs
Built around how your nightclub actually runs: guest list sign-ups, promoter links & payouts and the admin in between, in one system you own.
Websites for nightclubs
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Nightclub system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for nightclubs
VIP table bookings and bottle service tracking: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Square, Lightspeed and Bepoz so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your nightclub, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside platforms you're happy with or replace the ones costing you money.
- Square
- Lightspeed
- Bepoz
- Stripe
- Xero
- MYOB
- Moshtix
- Oztix
- Eventbrite
- Humanitix
- Resident Advisor
- DICE
- Patronscan
- Scantek
- Deputy
- Tanda
- Mailchimp
- TikTok
- Google Business Profile
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your nightclub: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend a night on the door, behind the bar and in the office, then work out where the lists, tables and money are actually leaking.
- 02
Archi-tech
We plan it before writing code: your lists, promoters, tables, tickets, door, licensing records, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before your next big weekend.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks on a Saturday you call the people who built it.
08Questions
FAQ
Things nightclubs ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can promoters have their own guest list links?
Yes. Each promoter gets a link with live sign-up and check-in stats. Payouts can be worked out from who actually came through the door.
Can VIP tables take deposits and minimum spends?
Yes. Groups pick a booth on your floor plan, choose a package and pay a deposit upfront. On the night their spend can be tracked against the minimum through your POS.
Does the door check-in work if the signal drops?
Yes. The scanner keeps working offline and syncs once it's back, so a packed room full of phones doesn't stop the queue.
Does it replace our ID scanner?
No. If your licence needs ID scanning, keep your approved scanner. Our check-in works alongside it for lists, tickets, tables, capacity and incidents.
We already sell tickets through a platform. Do we have to switch?
No. If Moshtix, Oztix or another platform is working for a big show, we build around it and pull the sales into the same door and customer list. If the fees are hurting, we'll show you what selling direct would involve before anything changes.
Do we need to replace our POS?
Usually not. We connect to Square, Lightspeed, Bepoz and other popular POS systems so table tabs and spend line up.
How much does a nightclub system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like guest list sign-ups or promoter links can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most nightclubs we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a nightclub problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.