Group bookings
Tables for birthdays, hens and work groups with set menus, table plans and instant confirmations.
Dessert bar software: group bookings & celebration cakes
Dessert bars: celebrations booked, cakes ready on time. More sprinkles, less scrolling DMs.
A table of twelve for Saturday is booked over Instagram DM. The birthday cake is ordered by phone and written on a sticky note. Nobody remembers the candles until the lights are already down. We build group booking, cake ordering and menu systems for dessert bars that all talk to each other. Then we host them and look after them.
Looking for dessert bar software that handles group bookings and celebration cakes?
A dessert bar does its real trade after dinner. Birthday groups, hens parties, first dates and the 10pm rush of people who skipped dessert somewhere else. Most of the planning still happens in DMs, phone calls and a notebook by the register. The cake order is in one place and the table booking in another. Whoever's on the pass has to piece it together on a busy Saturday night.
Wollopit builds custom dessert bar software around how your venue actually runs. Groups book online with a deposit. Celebration cakes are ordered with the inscription, flavour and pickup time locked in and linked to the table. Candles, sparklers and messages are part of the booking so nothing gets missed. Menus, specials and delivery apps stay in sync. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from dessert bars
Does your dessert bar have these problems? Here's how we'd fix them.
Most dessert bars we talk to make beautiful things and run the bookings out of an Instagram inbox. It holds up fine until a Saturday with three birthdays at once.
- The problemGroup bookings stuck in DMsA table of ten gets requested on Instagram at 11pm, someone replies two days later and the group has gone somewhere else.How we fix itOnline group bookings with live table availability, set menus and instant confirmation by email and SMS.
- The problemCake orders taken by phoneThe name gets spelt wrong, the flavour gets swapped and the order lives on a sticky note that falls behind the fridge.How we fix itAn online cake order form with flavours, sizes, inscriptions, reference photos and a pickup or table time.
- The problemCake not ready for the bookingThe group sits down at 8pm and the kitchen didn't know their cake was meant to come out at 8:30.How we fix itCake orders linked to the table booking, with a kitchen board showing what goes out to which table and when.
- The problemGroups that never turn upYou hold the big table on a Saturday night, turn away walk-ins and the group of twelve becomes four.How we fix itDeposits or card holds for groups, automatic reminders and a clear policy they agree to when they book.
- The problemCelebration extras forgottenCandles, sparklers, the chocolate plaque and the 'Happy 30th' on the plate all depend on someone remembering.How we fix itExtras chosen at booking time and printed on the kitchen ticket, so the plate goes out right every time.
- The problemThe 10pm walk-in rushA line out the door, a clipboard waitlist and people giving up before a table frees up.How we fix itA digital waitlist where walk-ins join from a QR code and get an SMS when their table is ready.
- The problemSpecials nobody seesThis week's limited dessert is on a chalkboard inside, the website shows last season's menu and socials are an afterthought.How we fix itOne menu manager for specials and the full menu. Update once and the website, QR menu and screens all match.
- The problemAllergy questions every nightIs it nut free, is it gluten free, is the gelato vegan? Staff run to the kitchen to check, again.How we fix itAllergen and dietary tags on every dessert, shown on the menu and checked against notes on the booking.
- The problemDelivery apps out of syncThe waffle sells out in-store but Uber Eats and DoorDash keep taking orders for it.How we fix itSold-out toggles and prices pushed from one place to your POS and delivery apps.
- The problemGift vouchers sold by handPaper vouchers in a drawer, codes written in a book and no idea how much is still outstanding.How we fix itOnline gift vouchers with digital delivery, balance tracking and redemption at the counter.
- The problemDessert boxes and party orders by textPlatters for office parties and dessert boxes for baby showers get organised by message thread with no clear deadline.How we fix itAn order system for dessert boxes and platters with lead times, pickup slots and payment upfront.
02What we build
Solutions
What we build for dessert bars. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Deposits & card holds
Deposits or card holds for large groups, with reminders and no-show protection built in.
Celebration cake orders
Flavours, sizes, inscriptions, reference photos and a pickup or table time in one order.
Cake & booking link
Each cake attached to its table so the kitchen knows exactly when it goes out.
Kitchen & pass board
Tonight's cakes, extras and dietary notes on a screen in the kitchen, sorted by time.
Celebration extras
Candles, sparklers, plate messages and plaques added in the booking and on the ticket.
Walk-in waitlist
QR join, live wait times and an SMS when the table is ready.
Live menu manager
Menus, specials, allergen tags and sold-out toggles synced to the website, QR menu and screens.
Delivery app sync
Prices and sold-out items kept the same on Uber Eats, DoorDash and in-store.
Gift vouchers
Sold online, sent by email, balances tracked and redeemed at the counter.
Dessert boxes & platters
Party and office orders with lead times, pickup slots and payment upfront.
A website that tempts
Hand-built, quick on mobile, with the live menu and booking button, built to rank for 'dessert near me'.
03The systems
The big ones
Your whole dessert bar, on one system.
These are the systems dessert bars ask us about most. Each one works on its own. They get properly clever when they're joined up.
Group bookings
Birthday groups booked properly. No DMs required.
Groups pick a time, a table size and a set menu online, pay a deposit and get a confirmation straight away. You see every celebration for the night on one screen with the cake and extras already attached.
- Online bookings for groups of any size
- Live table availability
- Set dessert menus for groups
- Deposits or card holds
- Booking policy agreed at checkout
- SMS and email reminders
- Dietary notes per guest
- Celebration type and guest of honour
- Walk-in waitlist on the same screen
- Repeat customers remembered
Celebration cake orders
The cake is right and it's ready on time.
Customers order a celebration cake online with the flavour, size, inscription and a reference photo. It links to their table booking so the kitchen knows when it's due out and nothing relies on a sticky note.
- Flavours, sizes and finishes
- Inscription checked before it's confirmed
- Reference photo uploads
- Linked to the table booking
- Pickup or dine-in options
- Lead times and order cut-offs
- Paid upfront online
- Allergen and dietary flags
- Kitchen board by due time
- Order ready SMS
Live menus
Specials that people actually see.
One menu manager for the whole range, from the signature waffles to this week's limited special. Mark something sold out or change a price and it updates on the website, QR menu, screens, POS and delivery apps together.
- Menus and specials in one editor
- Sold-out toggles in one tap
- QR menus for every table
- Menu screens in-store
- Prices pushed to your POS
- Uber Eats and DoorDash kept in sync
- Allergen and dietary tags
- Late-night and day-part menus
- Specials scheduled ahead
- Photos on every dessert
Vouchers & party orders
Gift vouchers and dessert boxes that sell while you sleep.
Gift vouchers sold online and sent straight to the inbox, with balances tracked automatically. Dessert boxes and platters for parties are ordered with lead times and paid upfront so there are no last-minute text threads.
- Digital gift vouchers
- Custom amounts and experience vouchers
- Balance tracking and redemption
- Outstanding voucher report
- Dessert boxes and platters online
- Lead times and pickup slots
- Payment upfront
- Order reminders by SMS
- Sales into Xero
04How it changes
Before and after
A birthday booking, wolloped.
Here's how a Saturday birthday group could change. Every dessert bar is different, so we map yours first.
Before
- DM asking for a table of 10, answered two days later
- Cake ordered over the phone and jotted on a sticky note
- The name on the cake is spelt wrong
- Candles forgotten until the lights go down
- Four of the ten actually turn up
After
- Group books online in two minutes
- Cake ordered with inscription and photo checked
- Cake linked to the table and on the kitchen board
- Candles and sparklers printed on the ticket
- Deposit paid and reminder sent the day before
05Services
Everything under one roof
Software, websites and systems for dessert bars.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for dessert bars
Built around how your dessert bar actually runs: group bookings, deposits & card holds and the admin in between, in one system you own.
Websites for dessert bars
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Dessert bar system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for dessert bars
Celebration cake orders and cake & booking link: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Square, Lightspeed and Tyro so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your dessert bar, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside booking and POS platforms you're happy with or replace the ones holding you back.
- Square
- Lightspeed
- Tyro
- Shopify
- Stripe
- Uber Eats
- DoorDash
- Menulog
- OpenTable
- NowBookIt
- SevenRooms
- Xero
- MYOB
- Mailchimp
- Google Business Profile
- TikTok
- Deputy
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your dessert bar: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend a busy night at the counter and in the kitchen, then work out where bookings, cakes and extras are slipping through.
- 02
Archi-tech
We plan it before writing code: your tables, groups, cake range, extras, menus, delivery apps, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually group bookings or cake orders first, so you get a win before the next busy weekend.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things dessert bars ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can the cake be ready for the booking?
Yes. Cake orders can be linked to the table booking, so the kitchen sees which cake goes to which table and what time it's due out.
Can we take deposits for big groups?
Yes. You set the group size where deposits or card holds kick in. Customers agree to your policy when they book and get reminders before the night.
Can customers upload a photo of the cake they want?
Yes. The order form can take reference photos, inscriptions and dietary notes. You confirm or adjust before it's locked in.
Will it stop people ordering sold-out desserts on Uber Eats?
Yes. Mark something sold out once and it can update your POS, menus and delivery apps like Uber Eats and DoorDash together.
Do we have to switch our POS or booking system?
No. If Square, Lightspeed or your booking platform is doing its job, we build around it. If something's holding you back, we'll show you what replacing it would involve before anything changes.
How much does a dessert bar system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online cake orders or a group booking page can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most dessert bars we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a dessert bar problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.