Live flavour board
Swap flavours from your phone. Descriptions, photos, dietary tags and sold-out toggles, updated in seconds.
Ice creamery software: flavour boards & cake pre-orders
Ice creameries: show today's flavours and take the cake orders. Scoop more, admin less.
The cabinet changes every morning but the website still lists the flavours from last summer. Cake orders get scribbled on a notepad by the register. Party enquiries sit in Instagram DMs. Cafés text their tub orders at 10pm. We build live flavour boards, cake pre-orders, party bookings and wholesale systems for ice creameries that all talk to each other, then we host them and look after them.
Looking for an ice creamery flavour board or a proper way to take cake orders?
People check what's in the cabinet before they drive over. If the website says pistachio and you sold out at lunch, that's a disappointed family at your counter. Meanwhile ice cream cakes are ordered over the phone in the middle of a queue. Kids' parties get booked in a DM. The wholesale side runs on text messages and memory.
Wollopit builds custom ice creamery software around how your shop actually runs. Change a tub in the cabinet once and the in-store TV, website and Google listing follow. Cakes are ordered online with the flavours, message, date and allergies all locked in. Parties book themselves with deposits. Cafés reorder tubs from a portal. We connect the POS and delivery apps you already use and look after the lot on our own servers, so you can get back to churning.
01The problems
What we hear from ice creameries
Does your ice creamery have these problems? Here's how we'd fix them.
Most ice creameries we talk to make something people genuinely love and run it on a notepad, a group chat and a whiteboard in the back. It holds together right up until the first 35 degree Saturday.
- The problemThe website shows last month's flavoursThe cabinet changes daily but the website, Google and the menu board in store are all out of date by Tuesday.How we fix itA live flavour board you update from your phone. The in-store TV, website and Google Business Profile follow instantly.
- The problem"Is the salted caramel on today?"The phone rings and the DMs pile up with people asking what's in the cabinet while the queue goes out the door.How we fix itA public flavour board people can check before they visit, with sold-out flavours greyed out the second they run dry.
- The problemCake orders on a notepadName on the cake spelt wrong, the wrong base flavour, a nut allergy that never got written down and a pickup nobody remembers taking.How we fix itOnline cake pre-orders: size, flavour layers, toppings, message, pickup slot and allergies captured properly, paid up front.
- The problemNo idea how many cakes are due SaturdayCakes get remembered on Friday night, so someone's churning at midnight to catch up.How we fix itA cake production calendar showing what's due each day, what bases to churn and what needs decorating.
- The problemParty bookings by DMKids' parties, scoop bars and gelato cart hire booked over Messenger, with no deposit and no idea of numbers.How we fix itParty and event bookings online with packages, guest numbers, deposits and reminders sent automatically.
- The problemTake-home tubs nobody knows aboutPints and litre tubs sit in the freezer while people assume they can only buy a cone.How we fix itTubs to go online with click and collect slots, plus Uber Eats and DoorDash menus kept in sync.
- The problemFans miss the special flavoursA one-weekend mango sticky rice or a winter spiced pear comes and goes before regulars ever hear about it.How we fix itFlavour alerts: fans pick their favourites and get a text or email when they're back in the cabinet.
- The problemAllergen questions at the counterIs this one nut-free? Is the sorbet vegan? New staff guess and that's the scary bit.How we fix itAllergen and dietary tags on every flavour, shown on the board and on staff phones, pulled from your recipes.
- The problemProduction runs on a whiteboardWhat to churn tomorrow, what bases are ageing and what's running low all live in the head maker's head.How we fix itA production board with churn lists, base stock, batch records and freezer temperature logs on any screen.
- The problemCafés order tubs by textRestaurants and cafés text their wholesale orders and someone retypes it all into Xero later.How we fix itA wholesale portal where venues reorder at their pricing, with invoices sent straight into Xero or MYOB.
- The problemPaper loyalty cardsStamp cards go through the wash and winter is quiet because nobody's given a reason to come back.How we fix itA digital stamp card in their phone wallet, birthday scoops and winter offers sent to the people who actually visit.
02What we build
Solutions
What we build for ice creameries. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
In-store TV boards
The cabinet flavours, prices and today's specials on any TV, changing the moment you do.
Ice cream cake pre-orders
Sizes, layers, toppings, messages and photos of your designs, with pickup slots and payment up front.
Cake production calendar
Every cake due this week, base flavours to churn and decorating notes on one screen in the kitchen.
Party & event bookings
Kids' parties, scoop bars, gelato carts and weddings with packages, deposits and run sheets.
Tubs to go & click and collect
Pints, litres and multi-packs ordered online with pickup times and local delivery if you want it.
Delivery app menu sync
Flavours and sold-outs kept in step across Uber Eats, DoorDash and your own ordering.
Flavour alerts
Customers follow their favourite flavours and get pinged when they're back in the cabinet.
Allergen & recipe library
Recipes, ingredients and allergens in one place, feeding the board and the staff view.
Production & freezer logs
Churn lists, base stock, batch records and temperature checks for your food safety records.
Wholesale portal
Cafés and restaurants reorder at their own pricing, with standing orders and invoices to Xero or MYOB.
Loyalty & gift cards
Digital stamp cards, birthday scoops and gift cards that work at the counter and online.
A website worth a scoop
Hand-built, quick on mobile, with the live flavour board and opening hours, built to rank for 'ice cream near me'.
03The systems
The big ones
Your whole ice creamery, on one system.
These are the systems ice creameries ask us about most. Each one works on its own and they get properly clever when they're joined up.
Flavour boards
Change the cabinet once. Everything else follows.
Your cabinet becomes the single source of truth. Swap a flavour or mark one sold out from your phone and the in-store TV, website, Google listing and delivery apps all update within seconds.
- Swap flavours in two taps
- Sold-out toggles that grey out instantly
- In-store TV flavour boards
- Live board on your website
- Google Business Profile kept current
- Uber Eats and DoorDash menus in sync
- Dairy-free, vegan and nut-free tags
- Photos and tasting notes per flavour
- Specials and limited flavours highlighted
- Flavour history: what sells and when
Cake pre-orders
Cake orders that don't live on a notepad.
Customers choose a size, flavour layers, toppings and a message online, then pick a pickup slot and pay up front. Allergies are captured properly and every order lands on a production calendar so nothing gets remembered at midnight.
- Sizes, layers and toppings online
- Message and name spelling confirmed
- Upload a photo or pick a design
- Allergy notes on every order
- Pickup slots with daily limits
- Paid in full or by deposit
- Production calendar for the kitchen
- Bases to churn worked out for you
- SMS when the cake is ready
- Reorder last year's birthday cake
Parties & events
Parties booked, paid and sorted.
Kids' parties in the shop, scoop bars at weddings and gelato cart hire all bookable online with packages and deposits. Numbers, flavours and run sheets sit in one shared calendar so Saturday doesn't double-book.
- In-store party packages
- Gelato cart and scoop bar hire
- Guest numbers and flavour choices
- Deposits and final payments online
- Shared calendar with no double-ups
- Run sheets and packing lists
- Quotes for weddings and corporate
- Reminder emails and SMS
- Add-on cakes and take-home tubs
- Staff assigned to each event
Production & allergens
The kitchen, off the whiteboard.
A churn list built from what's low in the cabinet, what's due for cakes and what wholesale ordered. Recipes carry their allergens through to the flavour board and freezer temperatures get logged for your food safety records.
- Daily churn list on any screen
- Base stock and ageing times
- Recipe library with scaling
- Allergens flow to the board
- Batch records for recalls
- Freezer and cabinet temperature logs
- Ingredient stock and reorder alerts
- Cake and wholesale demand included
- Staff checklists for open and close
- Wastage tracking per flavour
Wholesale & tubs
Cafés reorder themselves. Tubs fly out the door.
Cafés and restaurants get their own portal with their pricing, available flavours and order history. Retail customers grab pints and litres online for click and collect, so the freezer of take-home tubs finally earns its keep.
- Wholesale accounts with own pricing
- Two-tap reorders and standing orders
- Invoices straight to Xero or MYOB
- Delivery runs grouped by area
- Retail tubs with click and collect
- Pickup time slots
- Multi-pack and gift bundles
- Gift cards online and in store
- New flavour alerts for venues
- Orders feed the churn list
04How it changes
Before and after
A hot weekend, wolloped.
Here's how a 35 degree Saturday could change. Every ice creamery is different, so we map yours first.
Before
- Website still lists flavours from last month
- Phone rings all morning asking what's on
- Cake order taken mid-queue on a notepad
- Party booked in a DM with no deposit
- Pistachio sells out and nobody updates anything
- Fans miss the weekend special entirely
After
- Flavours updated from your phone at opening
- People check the live board before they drive over
- Cakes ordered online and on the kitchen calendar
- Party booked, paid and on the shared calendar
- Pistachio marked sold out everywhere in one tap
- Fans got a text when the special hit the cabinet
05Services
Everything under one roof
Software, websites and systems for ice creameries.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for ice creameries
Built around how your ice creamery actually runs: live flavour board, in-store TV boards and the admin in between, in one system you own.
Websites for ice creameries
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Ice creamery system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for ice creameries
Ice cream cake pre-orders and cake production calendar: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Square, Lightspeed and Tyro so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your ice creamery, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Square
- Lightspeed
- Tyro
- Zeller
- Shopify
- Stripe
- Uber Eats
- DoorDash
- Menulog
- Xero
- MYOB
- Mailchimp
- Klaviyo
- Google Business Profile
- TikTok
- Deputy
- Tanda
- Canva
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your ice creamery: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time behind the counter, in the kitchen and at the freezer, then work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your flavours, cakes, parties, wholesale accounts, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before summer hits.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things ice creameries ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can the flavour board show on a screen in store?
Yes. The same board shows on a TV in the shop, on your website and on Google. Change it once and they all update.
Can customers order ice cream cakes online?
Yes. They pick the size, layers, toppings and message, note any allergies, choose a pickup slot and pay. The order lands straight on your production calendar.
Can it handle allergens properly?
Yes. Allergens and dietary tags come from your recipes, so the board and staff view stay accurate. We'd still always have you check and sign off the information shown.
Do we need to replace our POS?
Usually not. We connect to Square, Lightspeed and most popular POS systems. We also work with Uber Eats and DoorDash so sold-outs stay in sync.
We already sell through Shopify or delivery apps. Do we have to switch?
No. We build around what's working and only replace what's holding you back. If something should change we'll show you what that involves first.
How much does an ice creamery system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like a live flavour board or cake ordering can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most ice creameries we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an ice creamery problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.