Lot catalogue
Photos, descriptions, condition reports, estimates and reserves, entered once and published everywhere.
Auctioneer software: online bidding, registrations & lots
Auctioneers: every bidder registered, every lot settled. Sell more lots, chase less paper.
The catalogue gets built in Word, bidders fill in paper forms at the door, absentee bids live in someone's inbox and settlement gets worked out in a spreadsheet the week after. We build auction systems that run your online and live sales from one catalogue, from consignment through to the vendor's payout. Then we host them and look after them.
Looking for online auction software for an auction house?
An auction house juggles a lot at once. Vendors want to know what their goods will fetch. Bidders want photos, condition reports and a way to bid from the couch. The clerk needs every hammer price against the right paddle number. The office has to invoice buyers, chase payments, hand out the right lots on collection day and pay vendors their money less commission. Most auctioneers run that on a mix of Word, paper forms, a third-party bidding platform and spreadsheets.
Wollopit builds custom auction software around how your sales actually run. Enter a lot once and it shows up in the online catalogue, the printed catalogue and the room screens. Bidders register and get verified before sale day. Timed and live bidding run from the same lots, invoices go out as the hammer falls and vendor statements write themselves. It's your brand and your bidders, without a platform taking a slice of every sale. We connect the tools you already use and look after the lot on our own servers.
01The problems
What we hear from auctioneers
Does your auction house have these problems? Here's how we'd fix them.
Most auction houses we talk to know their stock and their bidders inside out. The trouble is the paperwork between the hammer and the payout.
- The problemCatalogues typed three timesLots get typed into Word for the printed catalogue, again for the website and again for the bidding platform.How we fix itEnter each lot once with photos, description and estimate. It publishes to the website, the print catalogue and the room screens.
- The problemConsignments arrive with no paperworkA ute full of goods turns up, someone scribbles a list and the vendor agreement gets signed weeks later.How we fix itConsignment intake on a tablet: lot numbers, photos, condition notes, reserves and a vendor agreement signed on the spot.
- The problemPaper registrations on the dayA queue at the door, handwriting nobody can read and no idea if the bidder is who they say they are.How we fix itOnline registration before the sale with ID checks, card verification and a paddle number ready when they arrive.
- The problemPlatform fees and someone else's brandThird-party bidding platforms take a cut, put their logo on your sale and keep the relationship with your bidders.How we fix itYour own online bidding under your brand. Your bidders, your data and your buyer's premium.
- The problemAbsentee and phone bids by emailCommission bids come in by email and phone, get printed out and the auctioneer reads them off a sheet.How we fix itAbsentee bids placed online, checked against increments and fed straight to the auctioneer's screen. Phone bidders booked against lots.
- The problemClerking on a clipboardHammer prices and paddle numbers are written down in the room, then typed up after everyone's gone home.How we fix itA clerking screen that records each hammer price against the paddle as it falls, with room and online bids in one place.
- The problemBuyers wait days for invoicesWinners leave without knowing what they owe and the office spends Monday building invoices by hand.How we fix itInvoices with buyer's premium and GST sent the moment a lot sells, with a pay now link.
- The problemChasing unpaid lotsBank transfers matched to buyers one by one and nobody's sure who still owes what.How we fix itCard payments on the invoice, automatic reminders and a live list of unpaid lots and overdue buyers.
- The problemVendor settlement in a spreadsheetCommission, entry fees, photography, freight and GST worked out by hand for every vendor.How we fix itVendor statements generated automatically from sold lots and your fee rules, with payouts ready to go.
- The problemPassed-in lots forgottenLots that didn't meet reserve sit in the shed while vendors ring asking what's next.How we fix itPassed-in lots flagged for post-sale offers, re-listing in the next timed sale or return to the vendor.
- The problemCollection day chaosEveryone turns up at nine, the yard is packed and the wrong box goes home with the wrong buyer.How we fix itCollection time slots booked online, a QR pick list for staff and lots released only once they're paid.
- The problemOne email blast for everyoneThe art collectors get the machinery sale and the car buyers get the antiques catalogue.How we fix itBidder interests tracked by category so each sale goes to the people who actually buy that stuff.
02What we build
Solutions
What we build for auctioneers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Consignment intake
Tablet intake in the yard or on a house call with lot numbers, photos and signed vendor agreements.
Timed online auctions
Soft close, reserves, bid increments, proxy bids and outbid alerts on any phone.
Live webcast bidding
Online bidders in the room alongside floor bidders, with the auctioneer seeing every bid on one screen.
Bidder registration
Online sign-up with ID checks, card verification, deposits and paddle numbers issued before sale day.
Absentee & phone bids
Commission bids placed online and phone bidders booked against lots, all fed to the rostrum.
Clerking screen
Hammer price, paddle and lot recorded as they fall, for room, phone and online bids.
Buyer invoicing & payments
Invoices with buyer's premium and GST as lots sell, card payments and automatic reminders.
Vendor settlement
Commission, fees and deductions applied automatically, with statements and payouts ready to send.
Collection & dispatch
Pickup time slots, QR pick lists, freight quotes and lots released only when paid.
Vendor portal
Vendors see their lots, estimates, results and settlement statements without ringing the office.
Bidder emails & alerts
Sale announcements by category, watchlist reminders and closing soon alerts.
Property auction registers
Bidder registration and records for on-site real estate auctions run for agents.
An auction house website
Hand-built, quick on mobile, with live catalogues and results, built to rank for your sale categories and region.
03The systems
The big ones
Your whole auction house, on one system.
These are the systems auctioneers ask us about most. Each one works on its own and they get properly clever when they're joined up.
Catalogue & consignments
Enter a lot once. It's everywhere it needs to be.
Goods get booked in with photos, condition notes and the vendor attached from the moment they arrive. Build the sale from those lots and it publishes to your website, the printed catalogue and the room screens at once.
- Tablet intake in the yard or on site
- Photos straight from the phone
- Condition reports and dimensions
- Estimates and reserves per lot
- Vendor agreements signed on screen
- Lots grouped into sales and sessions
- Print-ready catalogue PDFs
- Online catalogue with search and filters
- Room screen showing the current lot
- Lot history from intake to sale
Online & live bidding
Timed sales and live sales off the same lots.
Run timed online auctions with soft close and proxy bids or put online bidders in the room for a live sale. The auctioneer sees floor, phone, absentee and online bids on one screen.
- Timed auctions with soft close
- Live webcast bidding
- Proxy and absentee bids
- Bid increments you set
- Reserves and passed-in handling
- Outbid and closing soon alerts
- Watchlists for bidders
- Auctioneer rostrum screen
- Phone bidder bookings
- Your branding, your bidders
Bidder registration
Every bidder checked before the first lot.
Bidders register online, verify their ID and card and get a paddle number before they walk in. On the day it's a quick scan at the door instead of a queue and a clipboard.
- Online registration forms
- ID checks and verification
- Card verification and deposits
- Paddle numbers issued in advance
- QR check-in at the door
- Approve or hold bidders
- Spend limits for new bidders
- Bidder interests by category
- Property auction bidder registers
- Bidder history across every sale
Clerking & invoicing
The hammer falls. The invoice goes out.
The clerk records each result as it happens and the buyer's invoice builds itself, with buyer's premium and GST worked out properly. Buyers pay by card from the invoice and the office sees who still owes what.
- Clerking screen for room sales
- Hammer price against paddle and lot
- Buyer's premium rules per sale
- GST handled per lot
- Invoices emailed as lots sell
- Pay now links by card
- Bank transfer matching
- Automatic payment reminders
- Unpaid lot and overdue buyer lists
- Sales pushed to Xero or MYOB
Vendor settlement
Vendors paid right, without the spreadsheet.
Your commission rates, entry fees, photography and freight charges get applied automatically to every sold lot. Statements are ready the moment buyers have paid and vendors can check results in their own portal.
- Commission rules by vendor or sale
- Entry, photo and freight fees
- GST on commission and charges
- Statements generated automatically
- Settlement held until buyers pay
- Payout batches ready for the bank
- Passed-in lots and post-sale offers
- Vendor portal for results
- Return or re-list unsold lots
- Settlement entries into Xero or MYOB
Collection & dispatch
Collection day without the car park pile-up.
Buyers book a pickup slot when they pay, staff work from a QR pick list and nothing leaves the yard until it's paid. Lots going interstate get freight quotes and tracking.
- Online collection time slots
- Lots released only when paid
- QR pick lists for staff
- Signature on collection
- Freight quotes for interstate buyers
- Australia Post and Sendle labels
- Third-party carrier pickups
- Uncollected lot reminders
- Storage fees for late pickups
- Yard and shelf locations per lot
04How it changes
Before and after
Sale day, wolloped.
Here's how a Saturday sale could change. Every auction house runs differently, so we map yours first.
Before
- Catalogue retyped from Word onto the website
- A queue at the door filling in paper forms
- Absentee bids printed from the inbox
- Clerk sheets typed up after the sale
- Buyer invoices built by hand on Monday
- Vendor settlement worked out in a spreadsheet
After
- Lots entered once and published everywhere
- Bidders registered and verified before the day
- Absentee bids on the auctioneer's screen
- Results recorded as the hammer falls
- Invoices sent with a pay now link straight away
- Vendor statements ready once buyers pay
05Services
Everything under one roof
Software, websites and systems for auctioneers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for auctioneers
Built around how your auction house actually runs: lot catalogue, consignment intake and the admin in between, in one system you own.
Websites for auctioneers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Auction house system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for auctioneers
Timed online auctions and live webcast bidding: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your auction house, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside bidding platforms you're happy with or replace the ones holding you back.
- Xero
- MYOB
- Stripe
- Square
- Bidpath
- Invaluable
- LiveAuctioneers
- AuctionsPlus
- realestate.com.au
- Domain
- DocuSign
- greenID
- Mailchimp
- Google Maps
- Microsoft 365
- Australia Post
- Sendle
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your auction house: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend a sale day with you, from the yard and the rostrum to the office on Monday, then work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your lots, bidders, premiums, fees, settlement rules, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before your next sale.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things auctioneers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it run timed online auctions?
Yes. Timed auctions with soft close, reserve prices, proxy bids and your own bid increments can run alongside your live sales from the same catalogue.
Can online bidders bid in a live room sale?
Yes. Online bidders can follow and bid in real time while the auctioneer sees floor, phone, absentee and online bids together on one screen.
Can bidders be verified before they bid?
Yes. Bidders register online with ID and card checks and you can approve, hold or set limits on new bidders before sale day.
Does it handle buyer's premium and GST?
Yes. We set up your buyer's premium rules per sale or category and GST is worked out per lot on invoices and vendor statements.
Can it help with property auctions we run for agents?
Yes. We can build bidder registration and record keeping for on-site real estate auctions, set up to suit the rules in your state.
We already use a bidding platform. Do we have to switch?
No. If your current platform or accounting software is doing its job, we build around it and connect what we can. If it's taking too big a cut or holding you back, we'll show you what moving to your own bidding would involve before anything changes.
How much does an auction system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online registration or a lot catalogue can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most auctioneers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an auction house problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.