Phone listing app
Snap photos, add measurements, era, maker and condition, then publish in a minute from the shop floor.
Antique store software: online catalogue & consignment
Antique stores: one-of-a-kind pieces, sold online. Every piece, the right buyer.
Great pieces only seen by whoever walks in, consignments tracked in a notebook and collectors who would have bought it if they'd known. We build online catalogues, consignment, collector alerts and shipping systems for antique and vintage stores, then we host them and look after them.
Looking for antique store software that lists one-off pieces online and tracks consignment?
An antique store doesn't sell stock. It sells single pieces. There's one of everything, so every piece needs its own photos, measurements, condition notes and story. The moment it sells in the shop it has to vanish online. Add consignors waiting on payouts, stallholders renting cabinets, holds on swing tags and a cedar wardrobe that needs a delivery quote to Perth and most stores give up on selling online at all.
Wollopit builds custom antique store software around how your shop actually runs. Snap a piece on your phone and it's listed in a minute. Sell it at the counter and it comes down from the website, eBay and Google straight away. Consignment payouts work themselves out. Collectors get told when the thing they hunt for walks in the door. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from antique and vintage stores
Does your antique store have these problems? Here's how we'd fix them.
Most antique dealers we talk to have a great eye and a back room full of pieces nobody outside the shop has seen. The stock is the easy part. Getting it in front of buyers is the hard part.
- The problemOnly walk-ins see your stockA rare piece sits in the corner for months waiting for the one person who happens to walk past and wants it.How we fix itAn online catalogue with every piece photographed, searchable by era, maker, material and size, found on Google by collectors anywhere in Australia.
- The problemListing takes foreverPhotos on one device, measurements on a scrap of paper and descriptions typed up at night. The backlog in the back room never shrinks.How we fix itA phone listing app: snap photos, pick the category, add measurements and condition, then publish in about a minute.
- The problemSold in the shop, still onlineSomeone buys the Art Deco lamp at the counter on Saturday and an online buyer pays for it on Sunday. Now you're refunding and apologising.How we fix itOne-off stock that sells once. Ring it up in the shop and it comes off the website, eBay and Google in seconds.
- The problemConsignment in a notebookWho owns what, the agreed split, what sold and what's owed all live in a ledger. Payouts are worked out by hand at the end of the month.How we fix itConsignment tracking with agreed splits, automatic payout statements and consignor logins to see what's sold.
- The problemStallholders tallied by handDealers rent cabinets and floor space, sales get written against dealer codes and someone adds it all up before working out rent and commission.How we fix itA stallholder system: dealer codes at the POS, rent and commission deducted automatically and a statement for each dealer every period.
- The problemCollectors miss outYour regulars hunt for Carlton Ware, Danish teak or old Akubra signage, but nobody remembers to ring them when one comes in.How we fix itCollector wishlists and alerts by category, maker or keyword. New stock goes to the right people the day it's listed.
- The problemHolds written on swing tagsPieces put aside with a name on the tag and a deposit in the till. Months later nobody knows if it's paid or abandoned.How we fix itHolds and lay-by in one place with deposits, instalments, reminders and an expiry date. Works in store and online.
- The problemShipping quotes eat the dayEvery interstate enquiry means measuring, weighing and ringing couriers for a price on something fragile and awkward.How we fix itShipping quotes by size, weight and postcode shown on every listing, with courier bookings and packing notes for breakables.
- The problemIs this still available?The same question twenty times a day across Facebook, Instagram, email and the phone, for pieces that sold last week.How we fix itEvery enquiry in one inbox linked to the piece, with live availability so people can check themselves before they ask.
- The problemBuying records all over the placeWhat you paid, who you bought it from and where it came from is scattered across receipts, texts and memory.How we fix itA buying register with seller details, price paid, provenance notes and photos, ready for your second-hand dealer records.
- The problemStock that never movesSome pieces have sat on the floor for two years and you've no idea what's actually making money.How we fix itStock age and margin reports, markdown suggestions for slow pieces and a clear view of what sells, how fast and for how much.
02What we build
Solutions
What we build for antique and vintage stores. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
One-off stock sync
Each piece sells once. Sold at the counter means gone from the website, eBay and Google straight away.
Online catalogue
Search by era, style, maker, material and size, with zoomable photos and a story for every piece.
Consignment tracking
Consignor records, agreed splits, sale dates and payout statements worked out for you.
Consignor logins
Consignors check what's sold and what they're owed without ringing the shop.
Stallholder & dealer system
Dealer codes at the POS, cabinet rent, commission and period statements for every stallholder.
Collector wishlists & alerts
Collectors pick what they hunt for and get an email or SMS the day it's listed.
Holds & lay-by
Deposits, instalments, reminders and expiry dates for holds in store and online.
Shipping quotes & bookings
Quotes by size, weight and postcode, courier bookings and packing notes for fragile pieces.
Enquiries inbox
Facebook, Instagram, email and website enquiries in one place, linked to the piece they're asking about.
Buying register
What you paid, who from and the provenance notes, with photos and seller details on record.
Marketplace sync
Push selected pieces to eBay and Google Shopping and pull them down the second they sell.
Stock age & margin reports
See what's been on the floor too long, what's making money and what to mark down.
A website with character
Hand-built, quick on mobile and built to rank for 'antiques near me' and the pieces you're known for.
03The systems
The big ones
Your whole antique store, on one system.
These are the systems antique and vintage stores ask us about most. Each one works on its own and they get properly clever when they're joined up.
Online catalogue
List it in a minute. Sell it once.
Photograph a piece on your phone, add a few details and it's live on your website. When it sells in the shop or online it comes down everywhere at once, so nothing gets sold twice.
- Listing from your phone in about a minute
- Multiple photos with zoom
- Era, maker, style, material and size filters
- Measurements and condition notes
- Provenance and story for every piece
- Sold at the POS means gone online
- Optional 'recently sold' gallery
- eBay and Google Shopping sync
- Price on request for special pieces
- Afterpay and card checkout
Consignment & stallholders
Payouts that work themselves out.
Every consigned piece is tied to its owner and their agreed split. Every stallholder sale is tied to their dealer code. At the end of the period statements and payouts are ready to go, with rent and commission already taken out.
- Consignor and dealer records
- Agreed splits per piece or per person
- Dealer codes at the POS
- Cabinet and floor space rent
- Commission deducted automatically
- Payout statements by email
- Consignor and dealer logins
- Unsold piece reminders and returns
- Payouts exported to Xero or MYOB
- Sales history per consignor
Collector alerts
The right collector hears first.
Collectors tell you what they're hunting for and the system remembers. List a piece that matches and they get an email or SMS the same day, often before it ever hits the floor.
- Wishlists by category, maker or keyword
- Collector sign-up on your website
- Email and SMS alerts on new listings
- Early access windows for regulars
- Weekly new arrivals email
- Collector notes and purchase history
- Klaviyo or Mailchimp connected
- Alert results: who opened, who bought
Holds & lay-by
No more names on swing tags.
Holds and lay-bys live in one place with deposits, instalments and an expiry date. Customers can put a piece on hold online and the shop knows exactly what's paid and what's overdue.
- Holds with deposit in store or online
- Lay-by instalment plans
- Automatic payment reminders
- Expiry dates and release back to sale
- Held pieces marked online
- Balance owing at the counter
- Collection and delivery dates
- Overdue list for the shop
Shipping & delivery
Fragile, bulky and going interstate.
Every listing knows its size and weight, so buyers see a delivery price before they ask. Small pieces go through your courier account with packing notes. Furniture gets quoted for freight or local delivery runs.
- Quotes by size, weight and postcode
- Australia Post, Sendle and StarShipIt
- Freight quotes for furniture
- Local delivery zones and run sheets
- Packing notes for breakables
- Insurance options on valuable pieces
- Tracking emails to buyers
- Click and collect from the shop
04How it changes
Before and after
A rare find, wolloped.
Here's how a consigned cedar chest could go from the back door to sold. Every store is different, so we map yours first.
Before
- Consignor drops off a chest and you write it in the notebook
- It sits out the back waiting to be photographed
- Only walk-ins ever see it
- A collector who'd have paid full price never hears about it
- It sells in the shop and stays on Facebook for a week
- Payout worked out by hand at month end
After
- Consignor and split recorded on your phone at the door
- Photos and measurements done, listed in a minute
- Live on your website, eBay and Google
- Collectors who hunt cedar get an alert the same day
- Sold once and gone from everywhere instantly
- Payout statement sent to the consignor automatically
05Services
Everything under one roof
Software, websites and systems for antique and vintage stores.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for antique and vintage stores
Built around how your antique store actually runs: phone listing app, one-off stock sync and the admin in between, in one system you own.
Websites for antique and vintage stores
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Antique store system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for antique and vintage stores
Online catalogue and consignment tracking: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Shopify, WooCommerce and Square so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your antique store, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside platforms you're happy with or replace the ones holding you back.
- Shopify
- WooCommerce
- Square
- Lightspeed
- Stripe
- Afterpay
- Xero
- MYOB
- eBay
- Etsy
- Google Merchant Center
- Klaviyo
- Mailchimp
- Australia Post
- StarShipIt
- Sendle
- Google Business Profile
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your antique store: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time on your shop floor, in the back room and at the counter, then work out where pieces and payouts get stuck.
- 02
Archi-tech
We plan it before writing code: your listings, consignors, stallholders, holds, shipping, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually fast listing and one-off stock first, so pieces start selling online sooner.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things antique and vintage stores ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can we list pieces quickly from a phone?
Yes. Snap photos, pick a category, add measurements and condition notes, then publish from your phone in about a minute.
How do you stop a piece being sold twice?
Every piece is treated as one of one. Sell it at the counter and it comes off your website, eBay and Google within seconds. Put it on hold and it shows as held everywhere.
Can it handle consignment payouts?
Yes. Each consigned piece is linked to its owner and their agreed split. Payout statements are worked out for you and consignors can log in to see what's sold.
We run an emporium with stallholders. Can it handle that?
Yes. Dealer codes at the POS, cabinet rent, commission and a statement for each stallholder every period, with payouts exported to Xero or MYOB.
Can buyers get shipping prices for fragile or bulky pieces?
Yes. Each listing carries its size and weight so smaller pieces show a courier price straight away. Furniture can show freight or local delivery quotes.
We already use Shopify or Square. Do we have to switch?
No. If your shop platform or POS is doing its job we build around it, adding fast listing, consignment, collector alerts and shipping on top. If it's holding you back we'll show you what replacing it would involve before anything changes.
How much does an antique store system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like a phone listing app or collector alerts can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most antique and vintage stores we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an antique store problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.