Online booking
Appointments online.
Acupuncture clinic booking, intake & treatment notes
Acupuncturists: bookings and intake done before the first needle. Calm clinic, fewer calls.
Bookings by phone, intake forms on arrival and notes on paper. We build booking and intake systems for acupuncture clinics.
Looking for acupuncture clinic booking software?
Acupuncture clinics need gentle, simple booking and good intake. We build systems that handle it before the client arrives.
Wollopit builds booking systems, memberships, apps and websites for acupuncturists around how your studio actually runs. We connect the tools you already use, replace the ones charging you a fortune per booking and look after the lot on our own servers, so you can get back to your clients.
01The problems
What we hear from acupuncturists
Does your acupuncture clinic have these problems? Here's how we'd fix them.
Most acupuncturists we talk to are paying monthly fees for software that almost fits, then patching the gaps with spreadsheets and DMs.
- The problemBookings by phoneCalls during sessions.How we fix itOnline booking.
- The problemIntake on arrivalSessions start late.How we fix itOnline intake.
- The problemHealth fund detailsForgotten.How we fix itCaptured at booking.
- The problemNotes on paperRecords hard to find.How we fix itDigital treatment notes.
- The problemCourses of treatmentClients stop early.How we fix itCourse reminders.
- The problemWebsiteHard to find.How we fix itLocal clinic website.
02What we build
Solutions
What we build for acupuncturists. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Intake forms
Done in advance.
Health fund capture
Details on file.
Treatment notes
Stored securely.
Course reminders
Clients kept on track.
Clinic website
Local and calm.
03How it changes
Before and after
A new client, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Phone call
- Forms on arrival
- Notes on paper
- Course abandoned
After
- Online booking
- Forms done
- Notes digital
- Reminders sent
04Services
Everything under one roof
Software, websites and systems for acupuncturists.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for acupuncturists
Built around how your acupuncture clinic actually runs: online booking, intake forms and the admin in between, in one system you own.
Websites for acupuncturists
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Acupuncture clinic system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for acupuncturists
Health fund capture and treatment notes: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Mindbody, Fresha and Timely so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your acupuncture clinic, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Mindbody
- Fresha
- Timely
- Ezidebit
- Stripe
- Square
- Xero
- Mailchimp
- Twilio SMS
- Google Business Profile
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your acupuncture clinic: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things acupuncturists ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Are treatment notes kept private?
Yes. Notes are stored securely with access restricted to practitioners.
How much does it cost?
It depends on what you need, so we quote up front once we understand your acupuncture clinic. No surprise invoices, no lock-in and you own what we build.
We already use a booking app. Do we have to switch?
No. If it's working we build around it: the website, the missing features and the integrations. If the fees or limits are holding you back we'll show you what your own system would look like first.
Can clients book and pay from their phone?
Yes. Everything is built phone-first: booking, paying, memberships, reminders and rebooking in a couple of taps.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most acupuncturists we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an acupuncture clinic problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.