Digital job cards
Work, materials, consumables and time recorded per job on a tablet or phone.
Welding job cards, WPS & compliance software
Welders: job cards that prove the weld was done right. Strike the arc, not the paperwork.
Job cards get greasy and go blank. The WPS lives in a binder from years ago, welder tickets lapse without anyone noticing and the inspector's sign-off is on the back of a docket. We build job card, procedure, inspection and quoting systems for welding businesses that capture the proof as the work gets done. Then we host them and look after them.
Looking for welding job card and compliance software?
A welding business sells two things: good welds and the proof they're good. The weld is the easy part. The proof means the right WPS, a welder qualified to it, the right consumables, preheat recorded, a visual inspection, maybe NDT and a sign-off the client or engineer will accept. Most shops keep all that across paper job cards, a procedure binder, a spreadsheet of tickets and a camera roll nobody can search.
Wollopit builds custom software for welding businesses around how your shop and your site crews actually work. Open a job on the tablet and the current procedure is already attached. Assign a welder and their qualifications get checked. Snap the photos, log the readings and sign it off on the spot. Heat numbers, mill certs and NDT reports link to the job so the data book builds itself. We connect the tools you already use like Xero or MYOB, then host and look after the lot.
01The problems
What we hear from welders
Does your welding business have these problems? Here's how we'd fix them.
Most welding shops lay down quality work and keep paperwork that wouldn't pass its own inspection. It's fine right up until an auditor or a client asks for the records.
- The problemPaper job cardsCards get greasy, torn or left half filled in on the bench. Hours and materials get guessed at invoice time.How we fix itDigital job cards on a shop tablet or phone, with time, materials and consumables logged as the work happens.
- The problemProcedures in a binderWelders grab whatever WPS is in the folder, even if it was superseded two revisions ago.How we fix itA procedure library with version control. Only the current WPS gets attached to each job and weld.
- The problemTickets nobody checksWelder qualifications and continuity records live in a drawer. Nobody notices one has lapsed until an auditor does.How we fix itA qualification register with expiry and continuity alerts. Welders are checked against the WPS when you assign the job.
- The problemSign-off all over the placeVisual inspections on scraps of paper, photos on personal phones and the inspector's sign-off is a scribble on the docket.How we fix itPhoto inspection and sign-off per weld or per stage, stamped with who, when and where.
- The problemTraceability by memoryHeat numbers, mill certs and consumable batches get chased up after the job when the client asks for the data book.How we fix itMaterial certs and heat numbers captured at receiving and linked to every part they end up in.
- The problemNDT reports lost in emailMPI, UT and radiography reports arrive as PDFs in someone's inbox and get matched to welds by hand.How we fix itNDT requests and results logged against each weld on a weld map, with repairs and re-tests tracked.
- The problemQuotes by feelWelding time is estimated off the cuff. The job that looked like two days takes four.How we fix itQuotes built from weld lengths, processes, positions and materials, then checked against actual hours on finished jobs.
- The problemSite work goes unrecordedThe truck's out at a farm or a mine site and the details come back as a text and a blurry photo of a docket.How we fix itSite job cards on the phone with location, photos, hours, travel and client sign-off before you leave the gate.
- The problemHot work paperwork done lateHot work permits, SWMS and fire watch records get filled in after the fact or not at all.How we fix itHot work permits and SWMS on the phone, signed before the arc strikes and stored with the job.
- The problemBottles and gear go walkaboutNobody knows which cylinders are on which truck. The rental bill keeps growing and test and tag dates slide.How we fix itQR tracking for cylinders and machines, rental reconciliation and test and tag reminders.
- The problemInvoices weeks behindThe job's finished but the card's still in the ute, so the invoice goes out a fortnight late.How we fix itCompleted job cards turn into invoices in Xero or MYOB with hours, materials and photos attached.
02What we build
Solutions
What we build for welders. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Procedure library
WPS and PQR documents with version control, linked to the jobs and welds that use them.
Welder qualification register
Tickets, continuity and expiry dates checked automatically when you assign work.
Inspection & sign-off
Photo inspections and sign-off per weld or stage, with hold points the client can see.
Material traceability
Mill certs and heat numbers captured at receiving and traced through to the finished part.
NDT & weld maps
Weld numbers on a drawing, NDT requests and results, repairs and re-tests tracked.
QA packs & data books
Manufacturer's data reports and QA packs compiled from the job, ready to send.
Process-based quoting
Prices built from weld type, length, position, process and material.
Site work app
Mobile jobs recorded on the phone with photos, hours, travel and client sign-off.
Hot work permits & SWMS
Permits, SWMS and fire watch records signed on the phone before work starts.
Gas & equipment tracking
Cylinders and machines tracked by QR code, with rental and test and tag reminders.
Shop & crew schedule
Jobs, welders, bays and trucks on one board so you can see who's free tomorrow.
Invoicing to Xero or MYOB
Finished job cards become invoices without anyone retyping hours and materials.
Client portal
Clients and engineers check progress, photos and hold points, then sign off online.
03The systems
The big ones
Your whole welding business, on one system.
These are the systems welding businesses ask us about most. Each one works on its own and they get properly clever when they're joined up.
Job cards
One card per job. Everything the weld needs is on it.
Every job gets a digital card on the shop tablet or a welder's phone. The drawing, the current procedure, the materials and the inspection points are already on it. Welders log time, consumables and photos as they go, so nothing gets reconstructed on Friday afternoon.
- Job cards on tablet or phone
- Drawings and WPS attached
- Time logged per welder
- Materials and consumables used
- Photos per weld or stage
- Preheat and interpass readings
- Hold points that block the next step
- Variations noted with photos
- Works offline in the shop
- Finished cards flow to invoicing
Procedures & tickets
The right procedure and the right welder, every time.
Your WPS and PQR library lives in one place with proper version control, so a superseded procedure can't end up on a job. Welder qualifications and continuity are tracked against each procedure and the system only lets you assign welders who are covered.
- WPS and PQR library
- Version control and superseded flags
- Welder qualification register
- Continuity records kept current
- Expiry alerts weeks ahead
- Qualified welders only on assignment
- White cards and site inductions
- Scanned tickets on file
- Training and re-test planning
Inspection & traceability
The data book builds itself as you work.
Mill certs and heat numbers get captured when steel arrives, then follow each part through the shop. Inspections, NDT results and sign-offs land on the job as they happen. When the client asks for the QA pack it's already done.
- Mill certs scanned at receiving
- Heat numbers traced to parts
- Consumable batch records
- Weld maps with weld numbers
- Visual inspection checklists
- NDT requests and results
- Repairs and re-tests tracked
- Inspection and test plans
- QA packs compiled to PDF
- Searchable records for years
Quoting
Quotes that know how long a weld really takes.
Build quotes from weld lengths, processes, positions and materials instead of a gut feel. Every finished job feeds real hours back in, so your rates get sharper and the four-day job stops being quoted as two.
- Rates by process and position
- Weld lengths and sizes
- Material and consumable pricing
- Site, travel and call-out rates
- NDT and inspection costs
- Quote templates for repeat work
- Online acceptance
- Quoted vs actual hours per job
- Won and lost tracking
Site work & gear
The truck, the bottles and the paperwork, sorted from the phone.
Site welders get their jobs, directions and paperwork on their phone. Hot work permits and SWMS get signed before the arc strikes and the client signs off before you leave. Cylinders and machines are tracked so you know what's on which truck.
- Site jobs on the phone
- Directions with Google Maps
- Hot work permits and SWMS
- Photos, hours and travel logged
- Client sign-off on the spot
- SMS job alerts to clients
- Cylinders tracked by QR code
- Gas rental reconciliation
- Test and tag reminders
- Truck stock checklists
04How it changes
Before and after
A pressure vessel repair, wolloped.
Here's how a pressure vessel repair could change. Every shop works differently, so we map yours first.
Before
- Job card written on the back of a docket
- WPS pulled from a binder that might be out of date
- Nobody checks the welder's ticket covers the procedure
- Preheat and interpass temps never written down
- Inspector signs a scrap of paper
- Data book pieced together weeks later from emails and photos
After
- Job card opened on the shop tablet
- Current WPS attached automatically
- Only qualified welders can be assigned
- Preheat and interpass logged per pass
- Photo inspection and sign-off on the spot
- Data book ready to send the day the job's done
05Services
Everything under one roof
Software, websites and systems for welders.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for welders
Built around how your welding business actually runs: digital job cards, procedure library and the admin in between, in one system you own.
Websites for welders
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Welding business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for welders
Welder qualification register and inspection & sign-off: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your welding business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside job management platforms you're happy with or replace the ones holding you back.
- Xero
- MYOB
- QuickBooks
- simPRO
- ServiceM8
- AroFlo
- Fergus
- Tradify
- Procore
- SafetyCulture
- Microsoft 365
- Google Workspace
- Dropbox
- Deputy
- Stripe
- Twilio SMS
- Google Maps
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your welding business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time in the shop, on the truck and in the office, then work out where the paperwork is costing you hours and jobs.
- 02
Archi-tech
We plan it before writing code: your jobs, procedures, welder tickets, inspection points, materials, quoting, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually job cards first, so the shop gets a win before the next audit.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things welders ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it handle certified work with traceability?
Yes. Material certificates, heat numbers, consumable batches and inspection records can be linked to each job and weld for full traceability.
Can it check welder qualifications against the procedure?
Yes. Each welder's qualifications are recorded against the processes and positions they cover. When you assign a weld the system shows who's qualified and flags anyone whose ticket or continuity has lapsed.
Will it help with AS/NZS 1554 or ISO 3834 work?
It holds the records those standards ask for: procedures, qualifications, material certs, inspections and NDT. It doesn't certify you, but it makes the audit a lot less painful.
Will it survive a dirty shop?
It runs on any tablet or phone, so you can put a rugged tablet in a case on the bench. Big buttons, photos in a tap and it keeps working offline if the shop Wi-Fi drops out.
We already use simPRO or ServiceM8. Do we have to switch?
No. If your job management platform is doing its job, we build around it and add the procedures, inspection and traceability side it doesn't cover. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Can clients and inspectors sign off online?
Yes. Clients, engineers and third-party inspectors can get their own login to see progress and photos, then sign off hold points without anyone driving out to the shop.
How much does a welding system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like digital job cards or a ticket register can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most welders we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a welding business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.