Shop job board
Every job's stage visible live on the floor, in the office and on your phone.
Boilermaker software: fabrication tracking & job costing
Boilermakers: from drawing to dispatch without the whiteboard. Every job's stage, live.
Jobs are tracked on a whiteboard, drawings sit in a folder three revisions behind and the steel gets ordered the day it's needed. We build fabrication tracking, quoting, material and QA systems for boilermaking shops that follow every job from drawing to dispatch. Then we host them and look after them.
Looking for fabrication shop job tracking software that actually suits a boilermaking shop?
A boilermaking shop is juggling twenty jobs at twenty different stages. One's waiting on plate, one's on the bench being tacked, one's off at the galvaniser and one's a breakdown that just jumped the queue. The whiteboard tries to keep up, the drawings live in a folder by the plasma table and the only person who really knows where everything's at is the leading hand. Heat numbers end up on scraps of paper and the job costs get worked out weeks later, if anyone gets to them at all.
Wollopit builds custom fabrication software around how your shop actually runs. Jobs move across a live board as they go from cutting to fit-up to welding to paint and dispatch. The current drawing is attached to the job. Material lists get ordered when the job's booked, not when the bench is empty. Hours land against the right job from a tablet on the floor and the QA pack builds itself as you go. We connect to the tools you already use, like Xero and your CAD software, then host and look after the lot.
01The problems
What we hear from boilermakers
Does your boilermaking business have these problems? Here's how we'd fix them.
Most shops we talk to are full of good tradies doing great work. The trouble starts in the office, on the whiteboard and in the end-of-job paperwork.
- The problemWhiteboard job trackingStatus gets wiped and rewritten, someone's thumb rubs out a due date and nobody in the office can see it anyway.How we fix itA live shop board on a TV, the office screen and phones. Jobs move from stage to stage with a tap.
- The problemOld drawings on the benchRev B is on the floor, Rev D is in the inbox and a whole frame gets welded up to the wrong dimensions.How we fix itCurrent drawings linked to each job. New revisions flag the job and old ones are pulled from the floor view.
- The problemSteel ordered lateThe job's ready to start and the boys are standing around waiting on 10mm plate and a few lengths of RHS.How we fix itMaterial lists pulled from the job at booking, checked against stock and ordered from your supplier early.
- The problemNo idea of hours per jobTimesheets say eight hours a day but not where they went, so you never know which jobs made money.How we fix itWorkers tap in and out of jobs and stages on a floor tablet. Hours land on the job as they happen.
- The problemQuotes all over the placeTwo similar handrail jobs get priced a grand apart depending on who quoted them and how busy the week was.How we fix itQuoting templates built on your real rates, real material costs and the hours similar jobs actually took.
- The problemMill certs in a shoeboxThe client wants heat numbers for every plate and you're digging through a box of delivery dockets.How we fix itMill certs uploaded on delivery and heat numbers tracked from the rack to the cut part to the finished job.
- The problemThe MDR takes a weekAt handover someone spends days chasing ITP sign-offs, NDT reports, paint records and welder details.How we fix itITPs signed off on the floor as each hold point passes, so the data report is mostly done before dispatch.
- The problemWelder tickets expiringA qualification lapses and nobody notices until the client's QA rep asks for it.How we fix itWelder qualifications, WPS and tickets stored per person with expiry alerts weeks ahead.
- The problemCustomers ringing for datesBuilders and site managers ring three times a week asking when their steel's coming.How we fix itProgress updates sent automatically as jobs hit milestones, with a client login for the big accounts.
- The problemVariations never billedThe client asks for an extra bracket on site, it gets done and never makes it onto the invoice.How we fix itVariations logged on a phone with photos and approval, then pulled straight onto the invoice in Xero or MYOB.
- The problemSite work and shutdowns run on textsCrew, gear, permits and crane bookings for a shutdown are sorted over a dozen group chats.How we fix itA site and shutdown planner with crews, tickets, SWMS, gear lists and daily reports from site.
- The problemOffcuts nobody can findThere's a perfectly good bit of plate under the bench but you order a new sheet because no one knew.How we fix itOffcuts and remnants logged with size and location so they get used before you buy more.
02What we build
Solutions
What we build for boilermakers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Drawing control
Latest revisions only, linked to the job and flagged when something changes.
Quoting & estimating
Quotes from your rates, material prices and real hours from past jobs.
Material ordering
Cut lists and material lists generated early and sent to suppliers as purchase orders.
Stock & offcuts
Plate, sections and remnants tracked by size and rack so less gets wasted.
Heat number traceability
Mill certs stored on delivery and heat numbers followed through to finished parts.
Labour tracking
Hours per job and stage logged from a tablet or phone on the floor.
Job costing
Live cost versus quote for every job: labour, material and outside work.
QA, ITPs & data reports
Hold points signed off as you go and data report packs put together for handover.
Welder quals & tickets
WPS, welder qualifications and tickets per person with expiry reminders.
Outside work tracking
Galv, blasting, painting and machining sent out and chased back on time.
Site & shutdown planner
Crews, gear, permits, SWMS and daily site reports for installs and shutdowns.
Customer updates & portal
Automatic progress notifications and a login for regular clients.
Variations & invoicing
Variations captured with photos and approvals, then invoiced through Xero or MYOB.
03The systems
The big ones
Your whole shop, on one system.
These are the systems fabrication shops ask us about most. Each works on its own and they get properly useful when they're joined up.
Fabrication tracking
Every job, every stage, on one live board.
Jobs move across the board from drawing to cutting, fit-up, welding, outside work and dispatch. The leading hand updates it from the floor and the office sees it instantly. No more walking out to the whiteboard to answer a phone call.
- Live board on a shop TV and phones
- Stages set up to match your shop
- Drag or tap to move jobs along
- Due dates with late job warnings
- Breakdowns flagged as priority
- Current drawing attached to every job
- Revision changes flagged on the job
- Outside work at galv or paint tracked
- Dispatch dockets and delivery photos
- Workload view for the weeks ahead
Quoting & job costing
Quote it right. Know if it made money.
Quotes built from your real labour rates, material prices and the hours similar jobs actually took. Once the job's live, hours and material land against it as they happen so you can see cost versus quote before it's too late.
- Quote templates for your common work
- Material priced from supplier lists
- Labour by stage: cut, fit, weld, finish
- Outside work and margins built in
- Past jobs used to sanity-check hours
- Quote approval and follow-ups
- Won quotes turn into live jobs
- Live cost versus quote per job
- Profit by job type and client
- Invoices pushed to Xero or MYOB
Material & traceability
Steel on the rack before the job hits the bench.
Material lists come off the job when it's booked and get checked against what's on the rack. What's missing goes out as a purchase order. Mill certs are attached on delivery and heat numbers follow each part through to the finished job.
- Material lists from drawings or quotes
- Stock check before ordering
- Purchase orders sent to suppliers
- Deliveries checked off on a phone
- Mill certs uploaded on arrival
- Heat numbers tracked to cut parts
- Offcut and remnant register
- Rack locations for plate and sections
- Short delivery alerts
- Material cost landed on the job
QA & compliance
The data report builds itself as you go.
ITP hold points are signed off on the floor the moment they pass, with photos and initials. Welder quals, WPS, NDT results and paint records attach to the job, so the handover pack is ready when the job is.
- ITPs set up per job or client
- Hold points signed off on a tablet
- Photos attached to each check
- WPS and PQR library
- Welder qualifications per person
- Ticket and qual expiry alerts
- NDT and inspection reports attached
- Paint and coating records
- Data report pack exported as one PDF
- Non-conformance reports and fixes
Site & shutdowns
Installs and shutdowns without the group chat.
Plan the crew, gear, permits and crane for site installs and maintenance shutdowns in one place. The crew get their jobs, SWMS and drawings on their phones and send back hours, photos and daily reports from site.
- Crew planner with tickets checked
- Gear and consumables lists
- Crane and EWP bookings noted
- SWMS and permits per job
- Drawings and scope on crew phones
- Daily site reports with photos
- Hours logged from site
- Variations captured with approval
- Shutdown scope and progress view
- Site hours pushed to payroll
04How it changes
Before and after
A busy shop week, wolloped.
Here's how a typical job could change. Every shop runs differently, so we map yours first.
Before
- Job written up on the whiteboard by hand
- Old drawing printed and left on the bench
- Steel ordered the day the job's due to start
- Hours guessed at the end of the week
- Customer rings twice asking for a date
- Days spent chasing paperwork for the data report
After
- Job lands on the live board the minute the quote's won
- Current drawing attached and old revisions pulled
- Material ordered at job start and on the rack in time
- Hours tapped in on the floor against the job
- Customer updated automatically at each milestone
- QA pack exported at dispatch, already signed off
05Services
Everything under one roof
Software, websites and systems for boilermakers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for boilermakers
Built around how your boilermaking business actually runs: shop job board, drawing control and the admin in between, in one system you own.
Websites for boilermakers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Boilermaking business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for boilermakers
Quoting & estimating and material ordering: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Microsoft 365 so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your boilermaking business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools your shop relies on, work alongside fabrication software you're happy with or replace the ones holding you back.
- Xero
- MYOB
- Microsoft 365
- Google Workspace
- Dropbox
- Procore
- Deputy
- Tekla Structures
- Tekla PowerFab
- AutoCAD
- SolidWorks
- Autodesk Inventor
- SigmaNEST
- Hypertherm ProNest
- simPRO
- ServiceM8
- Stripe
- Twilio SMS
- Google Maps
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your boilermaking business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time on the shop floor, at the plasma table and in the office to see where jobs stall, where hours leak and where the paperwork piles up.
- 02
Archi-tech
We plan it before writing code: your stages, drawings, material, QA, quoting, site work, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the shop board first, so you get a win before the next big job lands.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things boilermakers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can workers log time on the shop floor?
Yes. A tablet or phone on the floor lets workers tap into a job and stage with no fuss, even with gloves half off. Hours land against the job straight away.
Can it track heat numbers and mill certs?
Yes. Mill certs get uploaded when the steel arrives and heat numbers follow the material through to cut parts and the finished job, ready for the data report.
Will it work with our CAD and nesting software?
Usually. We can pull drawings and material lists from Tekla, AutoCAD, SolidWorks or Inventor exports and work alongside nesting software like SigmaNEST or ProNest.
We already use job management software. Do we have to switch?
No. If simPRO, ServiceM8 or Tekla PowerFab is doing its job, we build around it and fill the gaps. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Can our customers see where their job is at?
Yes. They can get automatic updates as jobs hit milestones. Your bigger accounts can have their own login to see progress, drawings and dispatch dates.
How much does a fabrication tracking system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller pieces like a shop board or labour tracking can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most boilermakers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a boilermaking business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.