Live availability board
Every crane, operator and rigger by date and capacity, with wet and dry hire, support trucks and ballast on the same board.
Crane hire software: bookings, lift plans & dockets
Crane hire: the crane, the crew and the paperwork in one booking. Lift more, chase less.
Customers ring the yard to see what's free. Load weights turn up the morning of the lift. Lift plans get typed up at night and dockets sit in the cab until someone chases them for invoicing. We build booking, lift planning, rostering and docket systems for crane hire companies, then we host them and look after them.
Looking for crane hire software that books the crane, the crew and the lift plan together?
A crane job is never just a crane. You need the right capacity for the load at radius and an operator with the right ticket. Then there's a dogman or rigger, maybe a support truck with counterweights, a permit for the road and a lift plan the site will actually accept. Most crane hire companies hold all that together with a whiteboard, the allocator's phone and a pile of paper dockets in the cab.
Wollopit builds custom crane hire software around how your yard actually runs. Customers book with the load weight, radius and site access up front. Allocators see every crane and crew on one board. Lift plans start from the booking details instead of a blank page. Operators do pre-starts and dockets on their phone and the customer signs on site, so invoices go out the same day. We connect the tools you already use, replace the ones holding you back and host the lot on our own servers.
01The problems
What we hear from crane hire companies
Does your crane hire business have these problems? Here's how we'd fix them.
Most crane hire companies we talk to have great operators and well-kept cranes. The business still runs on phone calls, whiteboards and paper. It works until a Thursday with three tilt-panel jobs and a wind warning.
- The problemAvailability by phoneBuilders ring to ask what's free Thursday. The allocator checks the whiteboard, a calendar and three text threads before answering.How we fix itA live availability board by crane, capacity and date, plus a request form your regular customers can use themselves.
- The problemLift details missingThe booking says 'panels, Tuesday'. Nobody knows the heaviest piece, the radius or whether the crane can get down the side of the slab.How we fix itBooking forms that ask for load weights, radius, lift height, ground conditions and access, with site photos and drawings attached.
- The problemThe wrong crane rolls outA Franna turns up for a job that really needed a 60 tonne all-terrain at that radius. The site's paid for a crew who can't lift.How we fix itEach job is checked against the capacity you've set for every crane, so a mismatch is flagged before anything leaves the yard.
- The problemLift plans typed at nightLift plans and SWMS get written after hours, copied from the last job and emailed as PDFs that nobody on site reads.How we fix itLift plans built from the booking with your templates, crane setup, rigging and exclusion zones, then sent out for sign-off.
- The problemJuggling tickets and hoursThe allocator has to remember who holds a C1, whose dogging ticket is about to expire and who's already done 50 hours this week.How we fix itOperator and rigger rostering with high risk work licences, site inductions and hours checked before anyone gets allocated.
- The problemDockets chased for invoicingPaper dockets sit in the cab for a week. Half aren't signed and invoicing waits on all of them.How we fix itDigital dockets with start, finish, travel and standby, signed on the customer's phone and sent straight to Xero or MYOB.
- The problemPermits in someone's inboxRoad occupancy permits, council approvals, traffic control and escorts are tracked in email threads and memory.How we fix itPermits, traffic control and escort bookings attached to the job with due dates and reminders before the lift.
- The problemWind, rain and reschedulesThe wind picks up or the pour gets pushed. Now the customer, the operator, the dogman and the support truck all need to know.How we fix itDrag the job on the board and everyone involved gets an SMS with the new day and start time.
- The problemMaintenance in a workshop folderAnnual inspections, log book entries and service intervals live in a folder and a mechanic's head.How we fix itService schedules per crane by hours and dates, defects reported from the pre-start and cranes locked out until they're fixed.
- The problemInvoices worked out by handMinimum hours, travel, overtime, standby and cancellation fees get calculated from a scrawled docket.How we fix itRate cards per customer applied automatically, so the invoice matches the quote and the docket every time.
- The problemSame documents sent every jobEvery site wants crane certificates, insurances, operator tickets and inductions emailed again.How we fix itA document pack per crane and operator, sent to site in one link, with expiry dates tracked for you.
02What we build
Solutions
What we build for crane hire companies. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Online booking requests
Regular customers request a lift online with the job details. Your team confirms once the crane and crew are allocated.
Lift detail capture
Load weights, dimensions, radius, lift height, ground bearing, access and overhead hazards, with photos and drawings.
Lift plan builder
Lift plans and lift studies started from booking details, using your templates, crane configurations and rigging.
SWMS & site packs
SWMS, crane certificates, insurances and operator tickets bundled per job and sent to site in one link.
Crew rostering
Operators, dogmen and riggers allocated with licence classes, inductions, fatigue and hours checked.
Operator app
Job sheets, site maps, pre-start checks, lift plans and contacts on the operator's phone, working without signal.
Digital dockets
Start, finish, travel, standby and breakdowns recorded on site, signed by the customer and photographed.
Permits & traffic control
Road occupancy permits, council approvals, traffic control and escorts tracked per job with reminders.
Rate cards & invoicing
Customer rates, minimum hours, overtime, allowances and cancellation fees applied and pushed to Xero or MYOB.
Crane maintenance
Service intervals by hours, annual inspections, log books, defects and lockouts for every crane in the fleet.
Customer portal
Builders see upcoming lifts, signed dockets, lift plans and invoices without ringing the office.
A website that lifts
Hand-built, quick on mobile, with your fleet, capacities and a booking request form, built to rank for 'crane hire near me'.
03The systems
The big ones
Your whole crane yard, on one system.
These are the systems crane hire companies ask us about most. Each one works on its own. They get properly clever when they're joined up.
Availability & bookings
See every crane. Book the right one.
One board shows every crane, crew and support truck by day and capacity. Bookings come in with the load and site details already filled in, so the allocator can match the right crane to the lift without ringing anyone back.
- Board by crane, capacity and date
- Wet hire and dry hire
- Support trucks and ballast allocated
- Online requests from regular customers
- Load, radius and access captured up front
- Capacity mismatch warnings
- Drag to reschedule
- SMS updates to customer and crew
- Quotes turned into bookings
- Cancellation and standby rules
Lift planning
Lift plans that come with the booking.
The details captured at booking flow straight into your lift plan template. Crane setup, rigging, exclusion zones and ground conditions are laid out and sent for sign-off, so nobody's starting from a blank page at 9pm.
- Plans started from booking details
- Your own lift plan templates
- Crane configuration and setup position
- Rigging and lifting gear listed
- Exclusion zones and site hazards
- Site photos and drawings attached
- SWMS linked to the job
- Sign-off by supervisor and customer
- Plans on the operator's phone
- Version history for every plan
Crew & tickets
The right ticket on every job.
Operators, dogmen and riggers are rostered with their licence classes, inductions and hours in view. If someone's ticket is about to expire or they're over their hours, you know before they're allocated.
- High risk work licence classes
- Expiry alerts for tickets and inductions
- Site inductions per customer
- Hours and fatigue checks
- Leave and availability
- Rosters on the crew's phones
- Job details sent by SMS
- Timesheets from dockets
- Payroll export to Xero or MYOB
- Works alongside Deputy
Dockets & invoicing
Signed on site. Invoiced the same day.
Operators record start, finish, travel and standby on their phone and the customer signs before the crane packs up. Your rate cards do the maths and the invoice lands in Xero or MYOB without anyone retyping a thing.
- Dockets on the operator's phone
- Works without signal
- Customer signature and name
- Photos of the lift and site
- Travel, standby and breakdown time
- Minimum hours and overtime rules
- Customer rate cards
- Invoices sent to Xero or MYOB
- Purchase order numbers captured
- Disputed docket notes
Fleet maintenance
Every crane serviced, inspected and ready.
Each crane has its own service schedule by hours and dates, its log book and its inspection history. Defects from the morning pre-start go straight to the workshop and a crane can be locked out of the board until it's fixed.
- Service intervals by hours and date
- Annual inspection reminders
- Digital log books
- Pre-start checks on the phone
- Defects sent to the workshop
- Lockouts that block bookings
- Rego and certificate expiry
- Lifting gear inspection records
- Parts and repair costs per crane
- Hour meter readings from dockets
04How it changes
Before and after
A tilt-panel lift day, wolloped.
Here's how a typical panel job could change. Every crane yard runs differently, so we map yours first.
Before
- Builder rings around to find a free crane
- Panel weights emailed the night before
- Lift plan typed up after dinner
- Allocator texts the crew at 5am
- Wind delay means another round of phone calls
- Unsigned docket chased for a week before invoicing
After
- Availability checked and requested online
- Panel weights and radius captured at booking
- Lift plan generated and signed off
- Crew already have the job on their phones
- Reschedule once and everyone gets an SMS
- Docket signed on site and invoiced that afternoon
05Services
Everything under one roof
Software, websites and systems for crane hire companies.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for crane hire companies
Built around how your crane hire business actually runs: live availability board, online booking requests and the admin in between, in one system you own.
Websites for crane hire companies
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Crane hire business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for crane hire companies
Lift detail capture and lift plan builder: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Procore so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your crane hire business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside platforms you're happy with or replace the ones holding you back.
- Xero
- MYOB
- Procore
- Assignar
- SafetyCulture
- 3D Lift Plan
- Teletrac Navman
- Geotab
- Deputy
- Microsoft 365
- Google Workspace
- Dropbox
- Stripe
- Twilio SMS
- Google Maps
- Before You Dig Australia
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your crane hire business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time in the yard, the allocator's office and on a site lift, then work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your fleet, capacities, crews, lift plans, dockets, rate cards, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, like dockets or the availability board.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things crane hire companies ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can customers book online directly?
Yes. Regular customers can request lifts online with the load and site details. Your team confirms once the crane and crew are allocated, so nothing gets booked that you can't do.
Will it do our lift plans for us?
It does the heavy lifting on the paperwork. Booking details flow into your lift plan templates so you're not starting from scratch. Your qualified people still check and sign off every plan. If you already use lift planning software, we can link to it.
Can it track operator tickets and inductions?
Yes. Licence classes, expiry dates and site inductions are stored per person. You get warned before a ticket expires and before someone without the right class gets allocated.
Do dockets work out of range?
Yes. The operator app works without signal and syncs when the phone gets back in range, so dockets and pre-starts aren't lost on remote sites.
Do we have to switch from the platforms we already use?
No. If Xero, Deputy, Assignar or your telematics are doing their job, we build around them. If something's holding you back, we'll show you what replacing it would involve before anything changes.
How much does a crane hire system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like digital dockets or an availability board can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most crane hire companies we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a crane hire business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.