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Scaffolding software: hire, inspection tags & builder billing

Scaffolders: every hire tracked, every tag current. Build up, bill right.

Hire periods live in a spreadsheet. Inspection tags are five weeks old and off-hire dates turn into arguments with the builder. Meanwhile half your boards are sitting on a job you finished in March. We build hire, inspection, quoting and gear systems for scaffolding businesses that all talk to each other. Then we host them and look after them.

Tell us what's slowing you down →Try the live demo →Or call0423 011 252

Looking for scaffold hire and inspection software that also sorts the billing?

A scaffolding business is three businesses in one ute: a construction crew, a hire company and a compliance outfit. You erect it, you rent it out by the week and you're on the hook for every inspection tag hanging off it. Most scaffolders run that on a spreadsheet of hire dates, a book of inspection sheets, a whiteboard in the yard and a lot of phone calls to builders.

Wollopit builds custom scaffolding software around how your business actually runs. Each scaffold gets a hire record that bills itself. Inspections come up before they're due and get done on a phone. Gear is tracked by site and builders request off-hire from a link so the date is never in dispute. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers.

01The problems

What we hear from scaffolders

Does your scaffolding business have these problems? Here's how we'd fix them.

Most scaffolders we talk to are flat out on the tools and doing the admin at night. It holds together until a builder disputes three weeks of hire or a safety officer starts reading tags.

  • The problemHire periods tracked looselyStart dates sit in a spreadsheet, extensions get agreed on site and nobody's quite sure when week six started.
    How we fix itEvery scaffold gets a hire record with erect date, minimum hire, extensions and off-hire. Billing is worked out from it automatically.
  • The problemOff-hire dates arguedThe builder reckons they called it off on the 3rd. Your crew says nobody told them. You end up eating a week of hire.
    How we fix itBuilders request off-hire from a link. It's timestamped and confirmed by SMS and the hire stops on that date. Nothing to argue about.
  • The problemInspection tags overdueThe tag on site says last inspected five weeks ago and the principal contractor's safety officer has noticed.
    How we fix itAn inspection schedule for every scaffold with reminders before they fall due, plus a QR code on the tag showing the latest inspection.
  • The problemInspection sheets lost in the utePaper sheets get coffee-stained, half filled in and lost right when the builder asks for the history.
    How we fix itInspections done on a phone with checklists, photos and signatures. Stored against the scaffold for good.
  • The problemQuotes take all nightMeasuring elevations off PDF drawings and counting bays and lifts on a notepad, then guessing the hire rate.
    How we fix itQuotes built from lengths, heights, lifts and scaffold type with your rates for labour, hire, transport and extras already worked in.
  • The problemGear goes walkaboutStandards, ledgers, transoms and boards spread across twenty sites and the yard count never matches the books.
    How we fix itComponents tracked by site and yard. Delivery and return dockets update stock as gear moves.
  • The problemAlterations never billedThe builder asks the crew to add a lift or drop a bay. Nobody writes it down so it never makes the invoice.
    How we fix itVariations logged on site from a phone with photos and builder sign-off, then pushed straight into the next invoice.
  • The problemBuilder billing is a messErect and dismantle charges, weekly hire, variations and progress claims across ten builders, all keyed into Xero by hand.
    How we fix itHire invoices raised automatically each period per builder and per job with erect, dismantle and variations included. Synced to Xero or MYOB.
  • The problemCrews and trucks on a whiteboardWho's erecting where, which truck is loaded and which leading hand has the drawings. All in the boss's head.
    How we fix itA drag and drop schedule for crews and trucks with jobs on a map and the day's run sent to each leading hand's phone.
  • The problemTickets you can't keep track ofWho holds an intermediate licence? Whose high risk work licence expires next month? Nobody's watching until it's too late.
    How we fix itA licence register for every worker with expiry alerts, so only properly ticketed crew get sent to each job.
  • The problemHandovers and SWMS on paperHandover certificates signed on the bonnet and SWMS printed fresh for every site, then filed somewhere in the office.
    How we fix itDigital handover certificates and SWMS signed on site, emailed to the builder and kept with the job.
02What we build

Solutions

What we build for scaffolders. Usually all talking to each other.

Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.

01

Hire period tracking

Erect date, minimum hire, extensions and off-hire for every scaffold. The hire clock runs itself.

02

Off-hire request links

Builders request off-hire or changes from a link. Timestamped and confirmed so the date is locked in.

03

Inspection scheduling

Inspection dates per scaffold with reminders before they're due and alerts when one slips.

04

Digital inspection tags

A QR code on the scaff tag that shows the latest inspection, who did it and when the next one's due.

05

Mobile inspection checklists

Checklists, photos, defects and signatures on a phone. Saves without signal and syncs later.

06

Handover certificates & SWMS

Signed on site, emailed to the builder and stored against the job and the scaffold.

07

Scaffold quoting

Prices from lengths, heights, lifts and type with labour, hire, transport and extras built in.

08

Variations on site

Added lifts, extra bays and alterations logged with photos and sign-off, then billed automatically.

09

Component & yard stock

Standards, ledgers, transoms, boards and fittings tracked by site and yard.

10

Delivery & return dockets

Load lists for the truck and return counts back in the yard that update stock as they go.

11

Automatic hire billing

Hire invoiced each period per builder and per job, synced to Xero or MYOB.

12

Crew & truck scheduling

Crews, trucks and jobs on one schedule and a map, with the day's run on every leading hand's phone.

13

Licence & ticket register

Scaffolding licences, white cards and site inductions tracked with expiry alerts.

14

Builder portal

Builders see their scaffolds, inspection history, hire charges and invoices in one login.

03The systems

The big ones

Your whole scaffolding business, on one system.

These are the systems scaffolders ask us about most. Each one works on its own and they get properly clever when they're joined up.

Hire & off-hire

Every hire week counted. Every off-hire in writing.

Each scaffold gets its own hire record from the day it's handed over. Extensions roll on automatically and builders request off-hire from a link, so the end date is timestamped and nobody can argue it. The billing follows the record.

  • Hire record for every scaffold
  • Minimum hire periods and weekly rates
  • Automatic extension billing
  • Off-hire requests from a builder link
  • SMS and email confirmations
  • Partial off-hire by bay or elevation
  • Hire invoices per builder and per job
  • Synced to Xero or MYOB
  • Overdue hire and long-running job alerts

Inspections & tags

Tags that are never out of date.

Every scaffold has an inspection schedule and the system tells you before one falls due. Your competent person does the inspection on a phone and a QR code on the tag shows the builder the latest record in seconds.

  • Inspection schedule per scaffold
  • Reminders before inspections are due
  • Re-inspection after alterations
  • Mobile checklists with photos
  • Defects logged and tracked to fixed
  • Signatures from the inspector
  • QR codes on scaff tags
  • Works without signal on site
  • Full inspection history per scaffold
  • Handover certificates and SWMS

Quoting & variations

Quotes out the door before the builder rings someone else.

Punch in lengths, heights, lifts and scaffold type and the quote builds itself from your rates for labour, hire, transport and extras. When the builder wants another lift added on site the crew logs it as a variation and it lands on the next invoice.

  • Quotes from lengths, heights and lifts
  • Scaffold types and your own rate cards
  • Labour, hire, transport and extras
  • Edge protection and shade cloth add-ons
  • Branded PDF quotes emailed in minutes
  • Online quote acceptance
  • Variations logged on site with photos
  • Builder sign-off on a phone
  • Variations billed automatically

Gear & yard

Know where every board is sitting.

Components are tracked by site and yard. Delivery dockets go out with the truck and return counts come back in, so you can see what's on each job, what's missing and what's sitting idle on a site that finished weeks ago.

  • Stock by site and yard
  • Standards, ledgers, transoms, boards and fittings
  • Truck load lists from the job
  • Delivery and return dockets
  • Return counts on a phone
  • Shortfalls flagged per job
  • Damaged and lost gear charged back
  • Low stock alerts before big jobs

Crews & scheduling

The right crew on the right job with the right tickets.

Crews, trucks and jobs on one schedule with everything on a map. Leading hands get their day's run, drawings and SWMS on their phone and the licence register makes sure nobody's sent to a job they're not ticketed for.

  • Drag and drop crew schedule
  • Trucks and loads on the same board
  • Jobs on a map for each day's run
  • Drawings and SWMS on every phone
  • Licence and ticket register
  • Expiry alerts for licences and inductions
  • Timesheets per job
  • Connects to Deputy or your payroll
04How it changes

Before and after

Month-end hire billing, wolloped.

Here's how a month across a dozen sites could change. Every scaffolding business runs differently, so we map yours first.

Before

  1. Dig through the spreadsheet for hire start dates
  2. Ring the leading hands to check what's still standing
  3. Argue with a builder about when they called off-hire
  4. Find out an extra lift was never billed
  5. Key every invoice into Xero by hand
  6. Realise a site's tags are two weeks overdue

After

  1. Every scaffold's hire record is already up to date
  2. Off-hire dates are timestamped from the builder's own request
  3. Variations signed on site are already on the invoice
  4. Hire invoices raise themselves per builder and per job
  5. They land in Xero ready to send
  6. Inspections were reminded and done on time
05Services

Everything under one roof

Software, websites and systems for scaffolders.

Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.

Custom software for scaffolders

Built around how your scaffolding business actually runs: hire period tracking, off-hire request links and the admin in between, in one system you own.

Websites for scaffolders

Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.

Scaffolding business system upgrades

Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.

Apps and portals for scaffolders

Inspection scheduling and digital inspection tags: customer and staff portals that work on any phone without an app store.

Integrations and automation

We connect Xero, MYOB and Avontus Quantify so information moves on its own and nobody retypes it.

Hosting, support and care

Managed hosting, updates, backups and security for your scaffolding business, looked after by the people who built it.

06Integrations

Connections

Plays nicely with what you already use.

We connect to the tools you rely on, work alongside scaffold platforms you're happy with or replace the ones holding you back.

  • Xero
  • MYOB
  • Avontus Quantify
  • Avontus Designer
  • Procore
  • HammerTech
  • Aconex
  • SafetyCulture
  • Microsoft 365
  • Google Workspace
  • Dropbox
  • Deputy
  • Employment Hero
  • Stripe
  • Twilio SMS
  • Google Maps
07How we work

The process

Some people dip their toe in. We turn up in a rebreather.

We get properly below the surface of your scaffolding business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.

  1. 01

    Think

    We spend time in the yard, on site with a crew and in the office, then work out where hire weeks, gear and hours are leaking.

  2. 02

    Archi-tech

    We plan it before writing code: your scaffolds, hire rules, inspections, components, builders, crews, hosting and cost.

  3. 03

    Build

    Real engineering, shown to you early and often. Usually hire tracking and off-hire first, so you stop losing billable weeks straight away.

  4. 04

    Look after

    We host it, maintain it and keep improving it. When something breaks you call the people who built it.

08Questions

FAQ

Things scaffolders ask us.

Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.

Can builders request off-hire online?

Yes. Builders request off-hire or changes from a link. It's timestamped, confirmed back to them and updates the hire record and billing straight away.

Do digital tags replace the physical scaff tag?

No. The physical tag stays on the scaffold. The QR code on it links to the full inspection record so builders and safety officers can check the history in seconds. Your competent person still does every inspection.

Will it work on sites with no phone signal?

Yes. We can build inspection checklists, dockets and variations that save on the phone and sync once signal comes back.

Can it bill hire automatically each period?

Yes. Hire invoices are raised per builder and per job with extensions, erect and dismantle charges and signed variations included, then sent to Xero or MYOB.

We already use Avontus or another scaffold platform. Do we have to switch?

No. If something is doing its job we build around it and fill the gaps, like inspections, off-hire links or billing. If it's holding you back we'll show you what replacing it would involve before anything changes.

How much does a scaffolding system cost?

It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.

How long does it take?

Smaller jobs like off-hire links or inspection reminders can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.

Who looks after it once it's built?

We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.

We already have systems. Can you upgrade them instead of starting again?

Usually, yes. Most scaffolders we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.

Contact

Got a scaffolding business problem? Consider it wolloped.

Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.

Call0423 011 252 Emailprojects@wollopit.com.au
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