Block register
Every block mapped with variety, clone, rootstock, row count, planting year and vintage history.
Vineyard software: blocks, sprays & grape contracts
Vineyards: every block and every contract on record. Grow more, chase less.
The spray diary is a clipboard in the ute, grape contracts sit in a filing cabinet and harvest runs on phone calls at 4am. We build vineyard systems that keep blocks, sprays, contracts and vintage data in one place, then we host them and look after them.
Looking for vineyard management or grape grower software?
A vineyard is a farm, a contractor and a supplier rolled into one. You're managing blocks, varieties and spray programs all season. Then you're hitting tonnage caps and quality specs for wineries who want records on demand. Then harvest lands and it's bins, trucks, picking crews and weighbridge dockets all at once. Most growers hold it together with paper diaries, a spreadsheet and a phone that never stops ringing.
Wollopit builds custom vineyard software around how your vineyard actually runs. Log a spray from the cab and it's on the block record with withholding periods checked. Every load lands against its contract so you know where you are on tonnage. Wineries see the pick schedule without ringing you. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so you can get back to growing grapes.
01The problems
What we hear from vineyards
Does your vineyard have these problems? Here's how we'd fix them.
Most growers we talk to know every vine by heart and keep the records on paper. It works fine until an auditor asks or vintage comes early.
- The problemSpray diaries on paperThe spray diary is a clipboard in the ute. When a winery or auditor asks for records you're deciphering muddy handwriting.How we fix itDigital spray diaries by block on a phone in the cab, with product, rate, water volume, weather and operator logged on the spot.
- The problemWithholding periods guessedNobody's quite sure if the last spray on Block 7 clears its withholding period before the pick date.How we fix itWithholding periods checked against every block's expected pick date, with a warning before you spray something that clashes.
- The problemContracts in a cabinetTonnage caps, price per tonne, grade bonuses and payment terms are buried in PDFs and a filing cabinet.How we fix itEvery grape contract on record by winery and block, with tonnage tracked against the cap as loads come in.
- The problemHarvest by phonePicking crews, harvester contractors, bins and trucks are juggled by phone calls the night before.How we fix itA shared harvest schedule that crews, contractors and wineries can see, updated the minute a pick moves.
- The problemDockets go missingWeighbridge dockets end up in a shirt pocket or the bottom of the bin trailer.How we fix itEvery load logged against its block and contract with a photo of the docket, weight, Baume and MOG.
- The problemMaturity numbers everywhereBaume, pH and TA readings sit in a notebook, a text to the winemaker and a spreadsheet on the office PC.How we fix itMaturity sampling logged by block with trend charts the winery can see, so pick calls get made on the numbers.
- The problemPayments hard to followWineries pay in instalments and it's hard to tell which loads are paid, graded down or still owing.How we fix itExpected payments worked out from each contract's terms and matched to Xero or MYOB, so overdue amounts stand out.
- The problemBlock history in someone's headYields, frost damage, disease pressure and replant notes live in one person's memory.How we fix itBlock records across every vintage: variety, clone, rootstock, yields, issues and what was done about them.
- The problemCrews tracked looselyPruning and picking timesheets come back late, wrong or scribbled on the back of a docket.How we fix itCrew hours and piece rates by block and task, logged on a phone and ready for payroll.
- The problemIrrigation by feelWater use per block is guessed from the meter at the pump and the allocation runs low without warning.How we fix itIrrigation logged by block against your water allocation, with soil moisture probe data pulled in if you have it.
- The problemSustainability reporting takes a weekSustainable Winegrowing Australia or winery questionnaires mean digging through a season of paperwork.How we fix itSpray, water, fuel and fertiliser records already in one place, so the reporting is a download instead of a week.
02What we build
Solutions
What we build for vineyards. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Spray diary
Logged from the cab by block with product, rate, weather and operator. Compliance ready.
Withholding checker
Every spray checked against pick dates so nothing clashes at harvest.
Grape contract manager
Contracts by winery and block with tonnage caps, price per tonne, grade bonuses and terms.
Maturity sampling
Baume, pH and TA by block with trend charts shared with the winemaker.
Harvest scheduler
Pick dates, crews, harvester contractors, bins and trucks on one shared calendar.
Load & docket tracking
Every load logged per block and contract with docket photos, weights and MOG.
Grower payments
Instalments worked out from contract terms and matched against Xero or MYOB.
Crew & labour tracking
Hours and piece rates by block and task for pruning, canopy work and picking.
Irrigation & water
Water use by block against allocation, with probe and weather station data.
Winery portal
Wineries log in to see their blocks, sampling, pick dates and loads delivered.
Vintage reports
Yields, tonnage, grades and returns per block, compared across vintages.
Machinery & maintenance
Tractor, sprayer and harvester hours, services and pre-start checks.
03The systems
The big ones
Your whole vineyard, on one system.
These are the systems growers ask us about most. Each one works on its own and they get properly useful once they're joined up.
Blocks & spray diary
Every block, every spray, on record.
Each block gets its own record that builds up season after season. Sprays are logged from a phone in the cab and withholding periods are checked against pick dates before anyone fills the tank.
- Block map with variety, clone and rootstock
- Spray logs from a phone in the cab
- Product, rate, water volume and weather
- Withholding period warnings
- Chemical stock used and on hand
- Disease and pest notes with photos
- Frost and hail damage records
- Records ready for winery audits
- Vintage history per block
Grape contracts
Know where every tonne is going.
Every contract on record with the winery, blocks, tonnage cap, price and quality specs. As loads come in you can see how close each contract is to its cap and what you're owed.
- Contracts by winery and block
- Tonnage caps tracked as loads land
- Price per tonne and grade bonuses
- Quality specs and penalty terms
- Instalment schedules from contract terms
- Payments matched in Xero or MYOB
- Overdue payment alerts
- Contract renewal reminders
- Spot sale and surplus fruit tracking
Harvest & loads
Vintage without the 4am phone tree.
Pick dates, crews, harvester contractors, bins and trucks live on one schedule everyone can see. Each load is logged with its docket so tonnage and quality add up by the end of the day.
- Shared pick schedule
- Crew and contractor bookings
- Bin and truck allocation
- SMS updates when a pick moves
- Maturity sampling by block
- Load logging with docket photos
- Weight, Baume and MOG per load
- Daily tonnage by block and contract
Crews & labour
Pruning and picking hours that add up.
Supervisors log crew hours and piece rates by block and task on their phone. Payroll gets clean numbers and you finally see what each block costs to run.
- Crew sign-in by block
- Hours and piece rates by task
- Pruning, canopy and picking jobs
- Labour hire and contractor crews
- Inductions and WHS records
- Exports ready for payroll
- Labour cost per block
Winery portal & reports
Wineries stop ringing. Reports write themselves.
Wineries get their own login to see their contracted blocks, sampling and pick dates. At the end of vintage your yields, grades and returns per block are already done.
- Winery logins per contract
- Sampling and pick dates shared live
- Spray records shared on request
- Loads and tonnage delivered
- Yields per block across vintages
- Returns per hectare
- Sustainability reporting exports
- Water use against allocation
04How it changes
Before and after
Vintage, wolloped.
Here's how a harvest day could change. Every vineyard is different, so we map yours first.
Before
- Winemaker rings at 9pm to move the pick
- Ring the contractor, the crew boss and the truckie
- Flip through the spray diary to check withholding
- Docket goes in a shirt pocket
- Guess how close you are to the contract cap
After
- Winemaker moves the pick in the portal
- Crews and contractors get an SMS straight away
- Withholding already cleared on the block record
- Docket photo logged against the load
- Tonnage against the cap updates with every load
05Services
Everything under one roof
Software, websites and systems for vineyards.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for vineyards
Built around how your vineyard actually runs: block register, spray diary and the admin in between, in one system you own.
Websites for vineyards
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Vineyard system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for vineyards
Withholding checker and grape contract manager: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Figured so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your vineyard, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside platforms you're happy with or replace the ones holding you back.
- Xero
- MYOB
- Figured
- Agworld
- Vintrace
- Deputy
- Tanda
- Sentek
- Davis WeatherLink
- Stripe
- Square
- Shopify
- WooCommerce
- Google Business Profile
- Microsoft Excel
- Google Workspace
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your vineyard: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We walk the blocks, sit in the shed office and ride along on a harvest morning to see what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your blocks, sprays, contracts, crews, wineries, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before vintage.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things vineyards ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can wineries see our harvest schedule?
Yes. Wineries can get their own login to see expected tonnage, sampling results and pick dates for their contracted blocks. They only see their own blocks.
Will the spray diary stand up to a winery audit?
That's what it's built for. Every spray is logged by block with product, rate, weather, operator and time, so you can pull a clean record for any block in seconds.
Does it work out in the blocks with poor reception?
Yes. We can build it to save entries on the phone and sync once you're back in range, so nothing gets lost between rows.
We already use Agworld or a spreadsheet. Do we have to switch?
No. If something is doing its job we build around it and connect to it. If it's holding you back we'll show you what replacing it would involve before anything changes.
How much does a vineyard system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like a spray diary or contract tracker can be quick. Bigger systems are planned in stages so you get the first win early, ideally before your next vintage.
Can it connect to our accounting?
Yes. Contract payments, crew hours and costs can flow into Xero or MYOB so the numbers match without retyping.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most vineyards we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a vineyard problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.