Harvest pre-sales
Sell the new season's oil before picking, with caps per product, deposits or full payment and a ready-to-ship message when it's pressed.
Olive grower software: harvest pre-sales, shop & oil club
Olive growers: sell the harvest before it's pressed. Press more, chase less.
Picking and pressing bills land months before the oil sells. Most of your customers only find you at the Saturday market and delis ring through their orders between harvest jobs. We build pre-sale, shop, oil club and trade systems for olive growers that all talk to each other, then we host them and look after them.
Looking for olive oil pre-sale and online shop software?
An olive grove gets one shot a year. The fruit comes off over a few frantic weeks, the press runs day and night and then you're sitting on a year's worth of oil in tanks and tins, hoping it sells before next season. Meanwhile pre-orders sit in a spreadsheet, market regulars can't find you online, delis order by text and freight on a 4 litre tin is a guess every time.
Wollopit builds custom software around how your grove actually runs. Customers pre-buy the new season's oil while it's still on the tree, so cash comes in when the bills do. When it's pressed they get a message and choose delivery or pickup. The shop, oil club, trade accounts and cellar door all draw from one stock count, with every tin traced back to its batch. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from olive growers
Does your olive grove have these problems? Here's how we'd fix them.
Most growers we talk to make beautiful oil and sell it through markets, mates and a phone that never stops in June. It works, right up until harvest.
- The problemHarvest sales are a guessing gamePicking crews, bins and pressing fees all get paid up front. Then you wait months to find out how much oil actually sells.How we fix itHarvest pre-sales open before picking, with caps per product so you never sell more than the grove can give.
- The problemPre-orders live in a spreadsheetWhen the oil's finally pressed you're emailing a hundred people one by one and working out who paid.How we fix itEvery pre-order tracked in one place. One click tells everyone it's ready and lets them pick delivery or pickup.
- The problemCustomers vanish after the marketSomeone loves your oil on Saturday, then can't find you when the bottle runs out in March.How we fix itAn online shop for oil, table olives and gift packs with a QR code on every label that goes straight to reorder.
- The problemWholesale orders by textDelis, grocers and restaurants text or ring for cartons, then someone retypes it all into Xero.How we fix itA trade portal where stockists reorder at their own pricing, with invoices going straight into Xero or MYOB.
- The problemThe oil club runs on goodwillMembers on a list, cards charged by hand and nobody's sure who got their new season tin.How we fix itOil club subscriptions with automatic billing, member-first allocations and pause or skip from their phone.
- The problemFreight on heavy tins is a guessA 4 litre tin weighs a tonne, glass breaks and you undercharge postage to WA every single time.How we fix itFreight priced by weight and zone at checkout, with Australia Post or Sendle labels printed in one go.
- The problemWhich tin came from which batch?Harvest date, cultivar, lab results and best before are scribbled on tanks and in a notebook.How we fix itBatch records from press to tin, with labels printed from the batch and a recall list in seconds if you need one.
- The problemStock in five placesOil in tanks, tins in the shed, cartons at the market and bottles at the cellar door. Nobody knows the real number.How we fix itOne stock count across tanks, bottling runs, the shop, trade, markets and the cellar door.
- The problemGrove tours booked by phoneTastings and grove walks booked over Messenger, then a bus turns up on the day you're pruning.How we fix itOnline tour and tasting bookings with group pricing, capacity limits and SMS reminders.
- The problemContract pressing by textNeighbours ring to book press time, bins turn up unannounced and kilos get written on a whiteboard.How we fix itPress bookings with time slots, bin weights recorded on arrival and pressing invoices sent automatically.
- The problemGrove records in your headWhich block yielded what, when it was sprayed and what got picked are spread across diaries and memory.How we fix itBlock by block records for yields, sprays, pruning and picking, ready to compare year on year.
02What we build
Solutions
What we build for olive growers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Online shop
Extra virgin oil, infused oils, table olives, tapenades and gift packs, with tin and bottle sizes and local pickup.
Oil club & subscriptions
Quarterly or new-season tins billed automatically, member allocations and pause or skip from their phone.
Trade & wholesale portal
Accounts for delis, grocers and restaurants with their own pricing, two-tap reorders and invoices to Xero or MYOB.
Freight rules & labels
Postage by weight and zone, breakable glass handled properly and Australia Post or Sendle labels in a batch.
Batch records & labels
Harvest date, cultivar, press date, lab results and best before tied to every tin, printed straight on the label.
One stock count
Tanks, bottling runs and finished stock shared across the shop, trade, markets and cellar door.
Market day & cellar door sync
Square sales from markets and the cellar door feed the same stock and customer list.
Grove tours & tastings
Bookable grove walks and tastings with group pricing, add-ons and SMS reminders.
Contract pressing bookings
Press time slots for other growers, bin weights on arrival, oil yields and pressing invoices.
Grove & harvest records
Block by block yields, sprays, pruning and picking crews logged on a phone in the grove.
Gift & corporate orders
Christmas hampers and corporate gift runs with bulk addresses, gift notes and delivery dates.
A website that sells oil
Hand-built, quick on mobile, with your shop, pre-sales and tours, built to rank for 'olive oil near me'.
03The systems
The big ones
Your whole grove, on one system.
These are the systems olive growers ask us about most. Each one works on its own and they get properly clever when they're joined up.
Harvest pre-sales
Sell the oil while it's still on the tree.
Open pre-sales before picking starts and let customers lock in their new season oil. Cash comes in when the harvest bills do. When the oil's pressed and bottled, one click tells everyone it's ready and lets them choose delivery or pickup.
- Pre-sales open before picking
- Caps per product and size
- Deposit or pay in full
- Waitlist once it sells out
- Member-first pre-sale window
- One-click 'it's pressed' message
- Delivery or pickup chosen at release
- Partial refunds if the harvest is short
- Pre-sale totals to plan bottling runs
Shop & freight
Market regulars who reorder from the couch.
An online shop for oil, table olives and gift packs, with a QR code on every label that takes people straight back to reorder. Freight is worked out by weight and zone so heavy tins to Perth stop eating your margin.
- Tin and bottle sizes
- Table olives, infused oils and tapenades
- Gift packs and gift cards
- QR reorder on every label
- Freight by weight and zone
- Glass and breakable handling
- Australia Post and Sendle labels in a batch
- Local pickup and market collection
- Abandoned cart and reorder emails
Oil club
A club that bills itself.
Members get their tins every quarter or first pour of the new season, billed automatically. They can pause, skip or change their size without ringing you and get first go at pre-sales and limited cultivars.
- Quarterly or new-season deliveries
- Automatic billing and card retries
- Pause, skip or change size
- Member-first pre-sale windows
- Limited cultivar allocations
- Member pricing at the cellar door
- Pickup or delivery for each run
- Member emails and SMS
Trade & wholesale
Delis reorder without ringing you mid-harvest.
Stockists get their own portal with their pricing, what's available and their order history. Standing orders run themselves and invoices land in Xero or MYOB without anyone retyping them.
- Trade accounts with their own pricing
- Two-tap reorders and standing orders
- Bulk and food service sizes
- Invoices straight into Xero or MYOB
- Delivery runs planned by area
- Credit limits and account holds
- New season and sell sheet alerts
- Stock shown live from the shed
Press, batches & grove
From block to tin, all on record.
Log picking by block, record what went through the press and track every batch into tanks and tins. Labels print from the batch and contract pressing for neighbours is booked, weighed and invoiced in the same place.
- Block by block yields
- Spray and pruning records
- Press log with kilos and litres
- Batch records with lab results
- Tank levels and bottling runs
- Labels printed from the batch
- Recall list in seconds
- Contract pressing bookings and invoices
- Year on year harvest comparisons
04How it changes
Before and after
Harvest season, wolloped.
Here's how a harvest could change. Every grove is different, so we map yours first.
Before
- Pay pickers and pressing fees and hope the oil sells
- Pre-orders scattered across emails, texts and a spreadsheet
- Email each customer one by one when the oil's ready
- Guess freight on every heavy tin
- Retype deli orders into Xero after dark
- Market regulars forget you by autumn
After
- Pre-sales paid for the harvest before picking
- Every pre-order in one list with caps that can't oversell
- One click tells everyone the oil is pressed
- Freight priced by weight and zone at checkout
- Delis reorder in their own portal and invoices hit Xero
- QR labels bring regulars back to reorder online
05Services
Everything under one roof
Software, websites and systems for olive growers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for olive growers
Built around how your olive grove actually runs: harvest pre-sales, online shop and the admin in between, in one system you own.
Websites for olive growers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Olive grove system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for olive growers
Oil club & subscriptions and trade & wholesale portal: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Shopify, WooCommerce and Square so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your olive grove, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside platforms you're happy with or replace the ones holding you back.
- Shopify
- WooCommerce
- Square
- Xero
- MYOB
- Stripe
- Australia Post
- Sendle
- Shippit
- Starshipit
- Klaviyo
- Mailchimp
- Google Business Profile
- Deputy
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your olive grove: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We walk the grove, stand by the press and sit at the market stall, then work out what's actually costing you time and sales.
- 02
Archi-tech
We plan it before writing code: your pre-sales, products, freight, members, stockists, batches, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually pre-sales first, so you get a win before the next harvest.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things olive growers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can pre-sale customers choose delivery or pickup?
Yes. Customers choose at checkout or when the oil is released and they get a message as soon as it's pressed and ready.
What if the harvest comes in smaller than expected?
Pre-sales have caps per product so you only sell what you're confident of. If the crop is short you can switch sizes, offer a waitlist or refund part of an order from one screen.
Can it handle freight on heavy tins and glass?
Yes. Freight is worked out by weight and delivery zone at checkout and labels print in a batch through Australia Post, Sendle or your preferred carrier.
We already sell on Shopify. Do we have to switch?
No. If Shopify, WooCommerce or Square is doing its job, we build around it: pre-sales, oil club, trade portal and batch records joined up with what you've got. If something's holding you back we'll show you what replacing it would involve before anything changes.
Can we track contract pressing for other growers?
Yes. Growers book press time online, bin weights and oil yields are recorded on the day and pressing invoices go out automatically.
Can stockists order without ringing us?
Yes. Delis, grocers and restaurants get their own login with their pricing and order history. Their invoices go straight into Xero or MYOB.
How much does an olive grove system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like harvest pre-sales or a freight calculator can be quick. Bigger systems are planned in stages so you get the first win early, ideally before your next harvest.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most olive growers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an olive grove problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.