Trade & wholesale portal
Accounts for delis, cheesemongers, restaurants and distributors with their own pricing, standing orders and two-tap reorders.
Cheesemaker software: wholesale orders, shop & cheese club
Cheesemakers: one system from the vat to the cheese board. Make more cheese, chase fewer orders.
Delis ring their orders through, restaurants text at 10pm, fans DM asking where to buy and the maturing room stock lives in the head cheesemaker's head. We build wholesale, retail, cheese club and make room systems for cheesemakers that all share one stock count, then we host them and look after them.
Looking for cheesemaker software that handles wholesale orders and an online shop?
A cheesemaker sells to two very different crowds. Delis, cheesemongers, restaurants and distributors want trade pricing, standing orders and invoices that match what actually got cut and weighed. Fans want to grab a wedge or a gift box online and have it turn up cold. Behind both sits a maturing room full of wheels at different ages, a make sheet for every batch and food safety records an auditor can ask for any day. Most makers juggle that with a phone, a Shopify store, a separate Square account for markets and a clipboard on the cool room door.
Wollopit builds custom cheesemaker software around how your dairy actually runs. Trade customers order in a portal at their own pricing. Fans buy from a shop that knows what's ready. Every wheel carries its batch from the vat to the invoice, so stock adds up and a recall is one search. Delivery rules keep soft cheese out of weekend depots. We connect the tools you already like, replace the ones holding you back and host the lot on our own servers.
01The problems
What we hear from cheesemakers
Does your cheesemaker have these problems? Here's how we'd fix them.
Most cheesemakers we talk to make beautiful cheese and run the selling side on a phone, a spreadsheet and memory. It holds together until December.
- The problemTrade orders by phone and textDelis ring, restaurants text and the cheesemonger emails a photo of a handwritten list. Someone retypes the lot into Xero after milking.How we fix itA trade portal where delis and restaurants order at their own pricing, with invoices going straight into Xero or MYOB.
- The problemRandom weights wreck invoicingA deli orders 2kg of cheddar, you cut 2.14kg and the invoice gets fixed by hand. Every week. For every account.How we fix itOrder by approximate weight, pack to the scale reading and the invoice updates itself to the actual weight and price per kilo.
- The problemWheels promised by memoryThe washed rind is promised to three delis, the shop and the club. Nobody wrote it down until two of them got shorted.How we fix itOne stock count by batch and age, with wheels held for trade accounts, the online shop and the cheese club.
- The problemThe maturing room lives on a clipboardWhich wheels were turned, washed or brushed and when they'll be ready is scrawled on a sheet taped to the cool room door.How we fix itA cave board on a tablet: every batch, its age, care tasks due today and a ready date that feeds straight into sellable stock.
- The problemMake sheets and food safety on paperMilk temps, pH readings, rennet times and cleaning logs on paper that gets wet, then a scramble when the auditor turns up.How we fix itDigital make sheets and food safety logs on a tablet, tied to each batch, with audit-ready reports in a click.
- The problemA recall would take all dayIf a batch has a problem, working out which delis and customers got it means digging through invoices and courier receipts.How we fix itBatch and lot numbers follow every wheel and wedge, so the list of who got what is one search away.
- The problemFans can't buy onlinePeople taste your cheese at a market or on a restaurant board, then can't find anywhere to buy it.How we fix itAn online shop with wedges, gift boxes and hampers that only sells what's ready in the maturing room.
- The problemCold chain shipping is a gambleA box of soft cheese sits in a depot over the weekend and arrives a sweaty, smelly mess with a refund request attached.How we fix itDelivery rules by postcode and dispatch day, so orders only ship when they'll arrive cold, with the right service picked automatically.
- The problemCheese club run on a spreadsheetMembers on a spreadsheet, cards charged one by one and the monthly box packed from whatever's left.How we fix itCheese club subscriptions with automatic billing, failed card retries and boxes planned from what's maturing.
- The problemMarket and farm gate sales live apartSaturday markets and cellar door tastings go through a separate Square account, so the stock count never adds up on Monday.How we fix itSquare synced to the same stock, so market and farm gate sales come off the shelf as they happen.
- The problemClasses booked over emailCheesemaking workshops booked by email, deposits chased and the Saturday class quietly double booked.How we fix itBookable classes and tastings with deposits, capacity limits and SMS reminders on your website.
02What we build
Solutions
What we build for cheesemakers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Weigh, label & invoice
Pack to the scale, print batch, weight, price and best before labels, then invoice the actual weight to Xero or MYOB.
Shared stock & allocations
One count across trade, shop, club and markets, with wheels held for accounts so nobody gets promised the same cheese twice.
Cave board
Every batch in the maturing room with its age, turning, washing and brushing tasks and a ready date.
Make sheets & food safety logs
Milk temps, pH, cultures, rennet, cleaning and pest logs on a tablet, ready for your food safety audit.
Batch tracking & recalls
Lot numbers from the vat to the invoice, with a recall list of every customer who got a batch in seconds.
Milk intake & supplier records
Daily milk volumes, temperatures and test results from your own herd or supplying farms.
Online shop & gift boxes
Wedges, wheels, gift boxes and hampers with stock pulled straight from what's ready to sell.
Cold chain delivery rules
Delivery zones and dispatch days by postcode, insulated packing notes and courier labels printed in one go.
Cheese club subscriptions
Monthly or quarterly boxes with automatic billing, skips, gifting and tasting notes for each cheese.
Market & farm gate POS sync
Square or Lightspeed sales at markets and the cellar door synced to the same stock count.
Christmas & hamper pre-orders
Order cut-offs, pickup and delivery slots and a pack list built from what's been ordered.
Classes & tastings bookings
Cheesemaking workshops and tasting sessions with deposits, capacity limits, gift vouchers and reminders.
A website that sells cheese
Hand-built, quick on mobile, with your range, stockists map, markets calendar and shop, built to rank for local searches.
03The systems
The big ones
Your whole cheese business, on one system.
These are the systems cheesemakers ask us about most. Each one works on its own and they get properly clever when they share the same stock.
Wholesale portal
Delis order themselves. Invoices match the scale.
Delis, cheesemongers, restaurants and distributors get their own login with their pricing, what's available this week and their order history. You pack to actual weight and the invoice lands in Xero or MYOB already right.
- Trade accounts with their own pricing
- Two-tap reorders and standing orders
- Order by the wheel, piece or kilo
- Invoices adjusted to actual weight
- Straight into Xero or MYOB
- Order cut-offs for each delivery run
- Delivery runs planned by area
- New cheese and seasonal release alerts
- Credit limits and account holds
- Distributor logins
Maturing room & stock
Every wheel, its age and who it's promised to.
The cave board shows every batch in the maturing room with its make date, care tasks and ready date. When a batch is ready it becomes sellable stock shared across trade, the shop, the club and the markets, with wheels held for the accounts that ordered them.
- Every batch with age and location
- Turning, washing and brushing tasks
- Ready dates that feed sellable stock
- Wheels held for trade accounts
- One count across shop, club and markets
- Yield and weight loss per batch
- Low stock and sell-by alerts
- Shelf and room maps
- Works on a tablet in the cool room
- Forecast of what's ready next month
Online shop & cold chain
Fans buy online. Cheese arrives cold.
A shop for wedges, gift boxes and hampers that only sells what's ready. Delivery rules by postcode and dispatch day keep parcels out of weekend depots and courier labels print in one batch.
- Wedges, wheels, boxes and hampers
- Stock shared with trade and markets
- Delivery zones by postcode
- Dispatch days that dodge weekends
- Express services chosen automatically
- Insulated packing notes on pick slips
- Australia Post and Sendle labels
- Local pickup and farm gate collect
- Gift messages and gift cards
- Heat and holiday dispatch pauses
Cheese club
A cheese club that bills itself.
Monthly or quarterly boxes with automatic billing and failed card retries. Boxes get planned from what's ready in the maturing room and members get tasting notes for every cheese.
- Monthly or quarterly boxes
- Automatic billing and card retries
- Skip a month or pause
- Gift memberships
- Boxes planned from ready stock
- Tasting notes and pairings
- Member pricing in the shop
- Member-first seasonal releases
- Pickup or delivery for boxes
- Member emails through Klaviyo
Make room & food safety
The make room, off the clipboard.
Make sheets on a tablet record milk, cultures, pH and temperatures as you go, building a batch record that follows every wheel to the invoice. Cleaning and food safety logs sit alongside, ready for the auditor.
- Digital make sheets per batch
- Milk intake volumes and temps
- pH and temperature readings
- Culture and rennet lot numbers
- Cleaning and sanitising logs
- Cool room temperature records
- Batch to customer recall lists
- Audit-ready reports
- Recipe library for each cheese
- Works with wet hands on a tablet
04How it changes
Before and after
A Christmas order rush, wolloped.
Here's how a week in December could change. Every cheesemaker is different, so we map yours first.
Before
- Delis ring and text hamper orders all week
- Wheels promised from memory and two accounts get shorted
- Every random-weight invoice fixed by hand
- Fans DM asking if gift boxes are still available
- Parcels sent Thursday and sweat in a depot all weekend
- Market sales never make it into the stock count
After
- Delis order in the portal before the cut-off
- Wheels held for each account from the cave board
- Invoices update from the scale reading
- Fans buy gift boxes online until stock runs out
- Dispatch days stop parcels shipping late in the week
- Market sales come off the same stock as they happen
05Services
Everything under one roof
Software, websites and systems for cheesemakers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for cheesemakers
Built around how your cheesemaker actually runs: trade & wholesale portal, weigh, label & invoice and the admin in between, in one system you own.
Websites for cheesemakers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Cheesemaker system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for cheesemakers
Shared stock & allocations and cave board: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Shopify, WooCommerce and Square so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your cheesemaker, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside platforms you're happy with or replace the ones holding you back.
- Shopify
- WooCommerce
- Square
- Lightspeed
- Xero
- MYOB
- Stripe
- Australia Post
- Sendle
- Shippit
- Klaviyo
- Mailchimp
- Google Business Profile
- Unleashed
- Cin7
- Deputy
- Humanitix
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your cheesemaker: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time in the make room, the maturing room and the office, then work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your batches, stock, trade accounts, shop, club, delivery rules, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before Christmas.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things cheesemakers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can we limit delivery to days that keep cheese fresh?
Yes. Delivery zones and dispatch days can be set by postcode so cheese doesn't sit in a depot over the weekend. You can also pause shipping during heatwaves or public holidays.
Can it handle cheese sold by the kilo?
Yes. Trade customers order by approximate weight, you pack to the scale reading and the invoice updates to the actual weight and price per kilo before it goes to Xero or MYOB.
Can it track batches for food safety and recalls?
Yes. Batch and lot numbers follow every wheel from the make sheet to the invoice, so you can see who got a batch in seconds and pull audit reports when you need them.
We already sell on Shopify. Do we have to switch?
No. If Shopify, WooCommerce or Square is doing its job, we build around it and connect it to the same stock as your trade portal and cheese club. If something's holding you back, we'll show you what replacing it would involve before anything changes.
Can each deli and restaurant have its own pricing?
Yes. Every trade account can have its own price list, standing orders, delivery days and credit limit.
Can the cheese club only include cheese that's ready?
Yes. Boxes are planned from what's ready in the maturing room, so you're not promising members a cheese that's still three months off.
How much does a cheesemaker system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like a trade portal or delivery rules can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most cheesemakers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a cheesemaker problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.