Design brief forms
Ideas, references, size and placement.
Tattoo studio booking: design briefs & deposits
Tattoo studios: briefs, deposits and bookings without the DM chaos. Artists tattoo, the system handles the admin.
Design ideas in DMs, deposits chased and consent forms on paper. We build booking and brief systems for tattoo studios.
Looking for tattoo studio booking software?
Tattoo bookings start with an idea, references and a size. We build briefs and booking flows that collect it all and lock in a deposit.
Wollopit builds booking systems, memberships, apps and websites for tattoo studios around how your studio actually runs. We connect the tools you already use, replace the ones charging you a fortune per booking and look after the lot on our own servers, so you can get back to your clients.
01The problems
What we hear from tattoo studios
Does your tattoo studio have these problems? Here's how we'd fix them.
Most tattoo studios we talk to are paying monthly fees for software that almost fits, then patching the gaps with spreadsheets and DMs.
- The problemIdeas in DMsReferences scattered across apps.How we fix itDesign briefs with uploads.
- The problemDeposits chasedTime held without commitment.How we fix itDeposits taken online.
- The problemArtist calendarsEach artist books differently.How we fix itCalendars per artist.
- The problemConsent formsPaper forms on the day.How we fix itDigital consent signed before.
- The problemAftercareInstructions forgotten.How we fix itAftercare sent automatically.
- The problemWaitlistsPopular artists overloaded.How we fix itWaitlists and books open dates.
02What we build
Solutions
What we build for tattoo studios. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Online deposits
Secure the session.
Artist calendars
Each artist's availability.
Digital consent
Signed in advance.
Aftercare messages
Sent after the session.
Books open waitlists
Fair access to busy artists.
03How it changes
Before and after
A books-open day, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Hundreds of DMs
- References lost
- Deposits chased
- Consent on paper
After
- Brief forms submitted
- References attached
- Deposits paid
- Consent signed online
04Services
Everything under one roof
Software, websites and systems for tattoo studios.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for tattoo studios
Built around how your tattoo studio actually runs: design brief forms, online deposits and the admin in between, in one system you own.
Websites for tattoo studios
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Tattoo studio system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for tattoo studios
Artist calendars and digital consent: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Mindbody, Fresha and Timely so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your tattoo studio, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Mindbody
- Fresha
- Timely
- Ezidebit
- Stripe
- Square
- Xero
- Mailchimp
- Twilio SMS
- Google Business Profile
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your tattoo studio: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things tattoo studios ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can artists set their own availability?
Yes. Each artist manages their own calendar, rates and deposit amounts.
How much does it cost?
It depends on what you need, so we quote up front once we understand your tattoo studio. No surprise invoices, no lock-in and you own what we build.
We already use a booking app. Do we have to switch?
No. If it's working we build around it: the website, the missing features and the integrations. If the fees or limits are holding you back we'll show you what your own system would look like first.
Can clients book and pay from their phone?
Yes. Everything is built phone-first: booking, paying, memberships, reminders and rebooking in a couple of taps.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most tattoo studios we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a tattoo studio problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.