Online spray tan booking
Book by service, tanner and time, with development times and solution choices built in.
Spray tan booking software with packs & memberships
Tanning studios: book the glow, keep them coming back. More glow, less admin.
Bookings come in by text, packs live on paper cards in a shoebox and wedding parties get organised over a dozen phone calls. We build booking, pack, membership and group booking systems for tanning studios, then we host them and look after them.
Looking for spray tan booking software that handles packs, memberships and bridal parties?
Spray tanning is repeat business. A good client is back every week or two, buys a pack, grabs a bottle of aftercare on the way out and books her whole bridal party in October. The trouble is that most studios run on a generic salon app, a stack of punch cards and a phone that never stops buzzing. Formal season hits and it all falls over at once.
Wollopit builds custom tanning studio software around how your studio actually works. Clients book online and get their prep instructions automatically. Packs and memberships track themselves. A bride books her party in one go and everyone fills in their own details. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers, so you can get back to tanning.
01The problems
What we hear from tanning studios
Does your tanning studio have these problems? Here's how we'd fix them.
Most studios we talk to give a brilliant tan and run the bookings from their personal phone at 10pm. It works, right up until formal week.
- The problemBookings by text and DMInstagram messages, texts and Facebook comments all day, then copying each one into the diary between clients.How we fix itOnline booking by service and tanner, with real availability. Clients book themselves at midnight without messaging you.
- The problemPacks on paper cardsPunch cards get lost, forgotten at home or 'found' with an extra stamp. Nobody's sure how many sessions are left.How we fix itDigital packs on the client's profile. Sessions come off automatically when they book and they can see what's left.
- The problemFormal and wedding season swamps youEvery Friday in November is gone by September and the phone rings for slots that don't exist.How we fix itEvent calendars for formals and peak dates, waitlists that fill cancellations automatically and extra tanners rostered where demand is.
- The problemBridal parties organised by phoneThe bride rings with six names, three change their minds and the times get juggled over a week of calls.How we fix itOne person books a group block, then sends a link so each guest picks a slot and fills in their own details and payment.
- The problemClients turn up unpreparedMoisturiser on, no exfoliating, tight jeans and a white top. The tan suffers and they blame the solution.How we fix itPrep instructions sent automatically two days before and a reminder the morning of, with aftercare sent straight after.
- The problemNo-shows in peak weeksA Saturday 8am slot sits empty because someone forgot. In formal week that's real money gone.How we fix itDeposits or card-on-file for peak dates, clear cancellation rules and SMS reminders that let them confirm or reschedule.
- The problemMemberships billed by handA few regulars pay monthly by bank transfer when they remember. Recurring income that should be easy isn't.How we fix itMonthly memberships with automatic billing, session allowances, failed-payment retries and member pricing on extras.
- The problemNobody knows who got which shadeWhich solution, which depth and that reaction last summer all live in your head or a notebook.How we fix itClient colour cards with solution, shade, development time, skin notes and patch test records on every booking.
- The problemRegulars drift awayA client who tanned every fortnight hasn't been back in two months and nobody noticed.How we fix itRebook prompts timed to when the tan fades, plus lapsed client nudges with an offer if you want one.
- The problemMobile tanning eats the dayHome visits booked back to back across town with no thought for travel time or a callout fee.How we fix itMobile bookings by suburb or zone, travel time blocked out automatically and travel fees added at checkout.
- The problemProduct sales left on the counterClients love the aftercare but forget to buy it and you never hear from them when the bottle runs out.How we fix itProducts added at booking, an online shop with click and collect and reorder reminders when they're likely running low.
02What we build
Solutions
What we build for tanning studios. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Digital packs
Five, ten or twenty session packs tracked on the client profile, with expiry dates if you use them.
Memberships
Monthly plans with session allowances, automatic billing and member perks on products and add-ons.
Group & bridal bookings
One person books the block, guests choose their slots and pay their share.
Formal & event calendar
School formal dates, peak weekends and waitlists so cancellations fill themselves.
Deposits & cancellations
Card-on-file or deposits for peak dates, with your cancellation rules applied fairly every time.
Prep & aftercare messages
Exfoliate, no moisturiser, loose clothes: sent before. Shower times and care tips: sent after.
Client colour cards
Solution, shade, development time, skin notes and patch test records ready before they walk in.
Rebook & lapsed reminders
Nudges timed to tan fade and gentle win-backs for regulars who've gone quiet.
Mobile tanning bookings
Service zones, travel time between visits and callout fees calculated at booking.
Online shop & gift vouchers
Tan, mitts and aftercare with click and collect, plus gift vouchers that redeem straight into bookings.
A website that books
Hand-built, quick on mobile, with booking front and centre and built to rank for 'spray tan near me'.
03The systems
The big ones
Your whole studio, on one system.
These are the systems tanning studios ask us about most. Each one works on its own and they get properly clever when they're joined up.
Bookings
Clients book themselves. Your phone goes quiet.
Real availability for every tanner and every service, bookable from your website, Instagram and Google. Prep instructions go out on their own and peak slots are protected with deposits.
- Book by service, tanner and time
- Booking links for Instagram and Google
- Solution and shade choice at booking
- Deposits or card-on-file for peak dates
- Your cancellation rules applied automatically
- Waitlists that fill cancellations
- Prep SMS two days before
- Aftercare sent after the session
- Add products to the booking
Packs & memberships
No more punch cards in a shoebox.
Packs and memberships live on the client's profile and count down as they book. Members are billed automatically and get their perks without you remembering who's who.
- Session packs of any size
- Optional pack expiry dates
- Sessions deducted at booking
- Clients see what's left online
- Monthly memberships with allowances
- Automatic billing and card retries
- Member pricing on products
- Pause or cancel rules you set
- Pack and membership sales reports
Group & event bookings
Formal season, sorted before it starts.
Brides and formal groups book a block, then each guest picks a time and pays for themselves. Event calendars show peak dates early so you can roster the right number of tanners.
- One booker, many guests
- Invite links for the group
- Each guest fills in their own details
- Split or single payment
- Mobile group visits for wedding mornings
- School formal date calendar
- Peak day rostering view
- Group reminders and prep for everyone
Client cards & reminders
Remember every shade. Bring every regular back.
Every client has a colour card with their solution, shade, development time and skin notes. Reminders go out when their tan is fading and quiet regulars get a nudge before they wander off.
- Solution and shade history
- Development time notes
- Skin notes and reactions
- Patch test records
- Rebook prompts timed to tan fade
- Lapsed client win-backs
- Aftercare reorder reminders
- Birthday offers by SMS or email
- Client photos on the profile
04How it changes
Before and after
Formal season, wolloped.
Here's how a formal week booking could change. Every studio is different, so we map yours first.
Before
- A mum texts asking for five girls on formal day
- Twenty messages back and forth to find times
- Girls turn up with moisturiser on
- One no-show leaves an empty peak slot
- Pack card left at home so nobody's sure what's left
After
- She books a group block from your website
- Each girl picks her own slot and pays
- Prep instructions sent two days before
- Deposit held and the waitlist fills the gap
- Pack sessions tracked on every profile
05Services
Everything under one roof
Software, websites and systems for tanning studios.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for tanning studios
Built around how your tanning studio actually runs: online spray tan booking, digital packs and the admin in between, in one system you own.
Websites for tanning studios
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Tanning studio system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for tanning studios
Memberships and group & bridal bookings: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Fresha, Timely and Mindbody so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your tanning studio, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside booking platforms you're happy with or replace the ones holding you back.
- Fresha
- Timely
- Mindbody
- Kitomba
- Square
- Stripe
- Ezidebit
- Afterpay
- Xero
- MYOB
- Shopify
- Mailchimp
- Klaviyo
- Twilio SMS
- Google Business Profile
- Deputy
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your tanning studio: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time in your studio during a busy week, then work out what's actually eating your time between tans.
- 02
Archi-tech
We plan it before writing code: your services, packs, memberships, groups, mobile zones, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before formal season.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things tanning studios ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can a bride book her whole party?
Yes. One person books a group block and sends a link so each guest picks a slot, fills in their own details and pays their share if you want it that way.
Can clients use a pack across different tanners?
Yes. Packs sit on the client's profile, not with a tanner, so sessions come off whoever they book with.
Can we take deposits for formal and wedding dates?
Yes. You can require deposits or a card on file for peak dates only and keep normal days easy to book.
Can it handle mobile spray tans?
Yes. You set service zones and travel fees and the system blocks out travel time between home visits automatically.
We already use Fresha or Timely. Do we have to switch?
No. If your booking platform is doing its job we build around it: packs, memberships, group bookings, reminders and your website on top. If it's holding you back we'll show you what replacing it involves before anything changes.
How much does a tanning studio system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online booking with prep reminders can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most tanning studios we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a tanning studio problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.