Online inspection booking
Live bay times by vehicle type, same-day slots first and instant confirmation by SMS.
Roadworthy inspection booking & certificate software
Roadworthy inspectors: booked online, inspected on a tablet. More bays, less phone.
The phone rings all day with "can you squeeze me in", checklists get written up after the car's gone and nobody's quite sure which defect notices are due back for a re-check. We build roadworthy booking, inspection and reporting systems that fill your bays, explain every fail clearly and chase the re-inspections for you. Then we host them and look after them.
Looking for roadworthy inspection booking software?
Roadworthy customers are nearly always in a hurry. They've sold the car on Marketplace, the buyer's coming Saturday and they need a time today and a straight answer. Meanwhile you're under a hoist trying to answer the phone, ticking boxes on a clipboard and explaining for the third time why worn bushes aren't a matter of opinion.
Wollopit builds custom roadworthy software around how your station actually runs. Customers book and pay online for the right vehicle type. Inspectors work through the checklist on a tablet with photos. Passes are ready to issue and fails turn into clear defect reports with a repair quote and a re-inspection booking attached. We connect the workshop and accounting tools you already use and look after the lot on our own servers.
01The problems
What we hear from roadworthy inspectors
Does your roadworthy inspection business have these problems? Here's how we'd fix them.
Most inspection stations we talk to are flat out and good at the job. The inspecting is fine. It's the phone, the paperwork and the follow-ups that eat the day.
- The problemThe phone rings all dayYou're under a car and it's ringing again. Half the calls are "how much" and the other half are "can you do today".How we fix itOnline booking with live bay times, prices per vehicle type and same-day slots shown first.
- The problemThe wrong vehicle shows upSomeone books a "car" then rocks up in a dual-cab towing a tandem trailer with a gas bottle on the drawbar.How we fix itBooking asks vehicle type, trailer, caravan and LPG details up front so the right time and price are set before they arrive.
- The problemSaturday no-showsYour busiest slots get held for people who never turn up or ring at 7:55 to cancel.How we fix itPayment at booking, SMS confirmations and reminders and one-tap rescheduling that frees the slot straight away.
- The problemChecklists on paperThe inspection gets ticked on a clipboard then typed up while the customer waits at the counter.How we fix itTablet checklists for each vehicle type with photos, notes, odometer and VIN captured as you go.
- The problemEvery fail explained twiceThe customer doesn't understand what failed, rings back that afternoon and argues about the tyres.How we fix itPlain-English defect reports with photos sent by SMS or email before they've even reached the counter.
- The problemRe-inspections lostDefect notices go out and get forgotten until someone turns up well past the window expecting a quick re-check.How we fix itEvery fail tracked against its re-inspection window, with customer reminders and a countdown on your board.
- The problemRepair work walks out the doorYou fail a car on brake pads and the customer takes the job to the mechanic down the road.How we fix itRepair quotes built straight from the defects, approved by text and booked into your workshop.
- The problemCar yards invoiced from a notebookDealers and fleets send cars all week and you piece the invoices together at month end.How we fix itTrade accounts with their own pricing, bulk bookings and monthly statements straight into Xero or MYOB.
- The problemOld inspections are hard to findA customer or auditor asks about an inspection from March and it's in a box somewhere out the back.How we fix itEvery inspection searchable by rego, VIN or name with the full checklist, photos and inspector on file.
- The problemCompliance dates slipInspector authorisations and equipment calibrations live in a diary nobody opens.How we fix itAuthorisation, calibration and audit dates tracked with reminders well before anything lapses.
02What we build
Solutions
What we build for roadworthy inspectors. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Vehicle types & pricing
Cars, motorbikes, trailers, caravans, light trucks and gas certificates each with their own time, price and checklist.
Tablet inspection checklists
Item-by-item checks with pass, fail and advisory, plus photos and notes on any point.
Defect reports
Plain-English fail reports with photos, sent by text or email and printed at the counter if they want it.
Re-inspection tracking
Every fail on a countdown with customer reminders and a quick re-check booking link.
Repair quoting
Defects turn into parts and labour quotes, approved by text and booked into the workshop.
Payments at booking
Pay online with Stripe or Square, with re-inspection fees and repairs added without the argument.
SMS updates
Confirmations, reminders, ready-for-pickup texts and re-inspection nudges sent automatically.
Dealer & fleet portal
Car yards and fleets book in bulk, see results as they happen and get one monthly statement.
Inspection records
Search by rego, VIN or customer with the checklist, photos, odometer and inspector all on file.
Compliance diary
Inspector authorisations, equipment calibration and audit prep with reminders before they're due.
A website that books
Quick on mobile with clear prices and a big Book Now button, built to rank for "roadworthy near me".
03The systems
The big ones
Your whole inspection station, on one system.
These are the systems roadworthy inspectors ask us about most. Each one works on its own and they get properly clever when they're joined up.
Online booking
A time today, booked without a phone call.
Customers pick their vehicle type, see real bay times and pay on the spot. Same-day slots show first because that's what most of them want. You stay under the car instead of on the phone.
- Live bay times across every hoist
- Same-day slots shown first
- Vehicle type sets the time and price
- Trailer, caravan and LPG questions up front
- Pay in full or a deposit at booking
- SMS confirmation and reminders
- One-tap reschedule or cancel
- Freed slots reopen straight away
- Book Now on your website and Google
Tablet inspections
The checklist on a tablet, not a clipboard.
Inspectors work through a checklist built for each vehicle type, tapping pass, fail or advisory as they go. Photos, measurements and notes attach to the exact item. When you walk out of the bay the report is already done.
- Checklists for each vehicle type
- Pass, fail and advisory on every item
- Photos attached to the defect
- Tread depth and pad measurements
- Odometer and VIN captured
- Works on any tablet or phone
- Inspector sign-off on every job
- Report ready when you leave the bay
Defects & re-inspections
Every fail explained once and followed up.
Fails become a clear report with photos and plain-English notes the customer actually understands. Each one sits on a re-inspection board with a countdown. Reminders go out before the window closes so the re-check comes back to you.
- Plain-English defect descriptions
- Photos of every failed item
- Sent by SMS or email instantly
- Printable copy for the counter
- Re-inspection window countdown
- Automatic customer reminders
- Re-check booking link in the text
- Re-inspection fee handled at booking
- Overdue and expired fails flagged
Repairs & trade accounts
Fails become repair jobs. Car yards book themselves.
Turn defects into a parts and labour quote the customer can approve by text, then book it straight into the workshop. Dealers and fleets get their own portal to book in bulk, see results and settle up once a month.
- Quotes built from the defect list
- Approve by text in one tap
- Booked straight into the workshop
- Parts and labour from your price list
- Dealer and fleet logins
- Bulk bookings for a whole yard
- Their own pricing and terms
- Monthly statements into Xero or MYOB
- Results visible as each car finishes
04How it changes
Before and after
A Saturday of roadworthies, wolloped.
Here's how a busy Saturday could change. Every station is different, so we map yours first.
Before
- The phone rings through every inspection
- A ute turns up with an unbooked trailer
- Checklist ticked on paper then typed up
- The fail gets explained twice at the counter
- Payment chased at pickup
- The re-inspection date lives on a sticky note
After
- Customers booked and paid online overnight
- The trailer was on the booking with the right time
- Checklist done on the tablet with photos
- The defect report hit their phone before the counter
- Already paid, just keys back
- The re-check is on the board with reminders queued
05Services
Everything under one roof
Software, websites and systems for roadworthy inspectors.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for roadworthy inspectors
Built around how your roadworthy inspection business actually runs: online inspection booking, vehicle types & pricing and the admin in between, in one system you own.
Websites for roadworthy inspectors
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Roadworthy inspection business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for roadworthy inspectors
Tablet inspection checklists and defect reports: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your roadworthy inspection business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside workshop software you're happy with or replace the bits holding you back.
- Xero
- MYOB
- Stripe
- Square
- Tyro
- Mechanic Desk
- Workshop Software
- Google Calendar
- Google Business Profile
- Twilio SMS
- Mailchimp
- Carsales
- Gumtree
- Facebook Marketplace
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your roadworthy inspection business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time in the bays and at the counter, then work out where the phone, paperwork and follow-ups are costing you.
- 02
Archi-tech
We plan it before writing code: your vehicle types, checklists, re-inspection rules, trade accounts, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually online booking or tablet checklists first so you feel it by next Saturday.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things roadworthy inspectors ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it handle different vehicle types?
Yes. Cars, motorbikes, trailers, caravans, light trucks and gas certificates can each have their own checklist, booking time and price.
Does it replace the official certificate system?
No. Certificates are still issued the official way for your state. Our system gets the inspection, photos and details ready so issuing is quick and everything is on record.
Can it track re-inspection windows?
Yes. Every fail goes on a re-inspection board with a countdown. Customers get reminders before the window closes and a link to book the re-check.
Can customers pay when they book?
Yes. They can pay in full or a deposit online through Stripe or Square. Re-inspection fees and approved repairs can be added without a conversation at the counter.
We already use workshop software. Do we have to switch?
No. If Mechanic Desk or Workshop Software is doing its job we build around it: booking, checklists, defect reports and re-inspections on top. If it's holding you back we'll show you what replacing it would involve before anything changes.
Can car yards and fleets book with us?
Yes. Trade customers get their own login to book in bulk at their pricing, see results as cars finish and get one monthly statement.
How much does a roadworthy system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online booking can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most roadworthy inspectors we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a roadworthy inspection business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.