Online booking
Services, rego and suburb in one simple form. Customers only see the times you're actually in their area.
Mobile mechanic software: booking, dispatch & payments
Mobile mechanics: booked online, routed well and paid on the spot. More spanners, less steering wheel.
The phone rings while you're flat on your back under a Hilux, Tuesday has you driving north, south then north again and the invoices get written at the kitchen table at 9pm. We build booking, dispatch, parts and payment systems for mobile mechanics that fill the day sensibly and get you paid before you pull out of the driveway. Then we host them and look after them.
Looking for mobile mechanic booking and job software?
A mobile mechanic's workshop is a van, a phone and a lot of kilometres. The spanner work is the easy part. The hard part is answering calls with greasy hands, working out which suburb you're in on Thursday, getting the right filter before you leave home and chasing payment after the customer's gone to work. Most of it lives in a diary, a notes app and your head.
Wollopit builds custom mobile mechanic software around how you actually run your days. Customers book a service online by rego and suburb. Jobs get grouped by area so you're not crossing town four times. Parts are worked out from the rego at booking. Inspections, quotes and payments happen on your phone at the car. We connect the workshop and accounting tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from mobile mechanics
Does your mobile mechanic business have these problems? Here's how we'd fix them.
Most mobile mechanics we talk to are flat out and good at the job. The van runs fine. It's the booking, driving and paperwork around it that's costing hours every week.
- The problemCalls while you're under a carThe phone rings mid-job, you miss it and that customer books whoever answers next.How we fix itOnline booking by service, rego and suburb, with fixed prices for logbook services and a missed-call text that sends them the booking link.
- The problemRoutes that zigzag across townA service in the north, a brake job down south and a no-start back up north again. Half the day is windscreen time.How we fix itBooking zones by day so customers only see times when you're nearby, plus route ordering that groups jobs and cuts the driving.
- The problemArriving without the right partYou get to the job, pop the bonnet and the filter or pads you brought don't fit.How we fix itRego lookup at booking pulls the make, model and engine. The parts list is built per job and can go straight to your supplier for pickup or delivery.
- The problemInvoices written at nightJob sheets in the van, invoices typed into Xero after dinner and some of them never sent.How we fix itThe invoice builds itself from the job on your phone. Tap to pay at the car and it lands in Xero or MYOB already reconciled.
- The problemExtra work never followed upYou spot worn tyres and a leaking water pump, mention it and nobody ever books it in.How we fix itDigital inspections with photos and traffic-light ratings. The quote goes out by text and the customer approves it with one tap.
- The problemCustomers not home or keys missingYou turn up on time and the car's locked, the keys are at work and nobody answers the door.How we fix itOn-the-way texts with an arrival window, access and key notes captured at booking and a reply button if plans have changed.
- The problemService reminders forgottenCustomers forget their next service and get it done somewhere else.How we fix itAutomatic reminders by date or kilometres with a link straight back into your booking calendar.
- The problemNo history at the carSomeone asks what you did last time and the answer is in a notebook from 2024.How we fix itFull vehicle history by rego on your phone: past jobs, parts, photos, odometer readings and notes.
- The problemVan stock runs out mid-weekOut of oil, coolant or wiper blades on a Wednesday and a detour to the parts shop to sort it.How we fix itVan stock that drops as you use it on jobs, low-stock alerts and a restock list ready for your supplier.
- The problemFleet clients drowning you in emailsTradies and small fleets email rego lists and want one monthly invoice with every job broken down.How we fix itA fleet portal where they book vehicles in, see service status and history and get one tidy monthly invoice.
- The problemMore vans, more chaosAdd a second tech and suddenly you're the dispatcher, texting addresses all day.How we fix itA dispatch board that shows every van, every job and who's closest. Jobs push to each tech's phone with directions.
02What we build
Solutions
What we build for mobile mechanics. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Price menu & quick quotes
Fixed prices for logbook services, pads and batteries. Everything else becomes a quote request with photos.
Booking zones
Set which suburbs you cover on which days so the calendar fills in sensible clumps.
Route planning
The day ordered to cut the driving, with travel time built into every gap.
Dispatch board
Every van and every job on one screen, drag to reassign and push straight to the tech's phone.
Rego lookup & parts lists
Make, model and engine from the rego, with the right filters, oils and parts listed before you leave.
Parts ordering
Parts lists sent to your supplier for pickup or delivered to the job, with costs on the invoice.
Tech job app
Job details, access notes, history, timers and checklists on the phone. Works in patchy reception and syncs later.
Digital inspections
Photo-backed checks with red, amber and green ratings the customer can actually understand.
Quotes & approvals
Extra work quoted from the inspection and approved by text before you pick up a spanner.
On-site payments
Tap to pay at the car or a payment link by text, synced to Xero or MYOB.
Service reminders
By date or kilometres, with a rebook link so repeat work turns up on its own.
Fleet portal
Business customers book vehicles, track status and see history with one monthly invoice.
Van stock
Oils, filters and consumables tracked per van with restock alerts.
A website that gets the call
Quick on phones with booking built in. Built to rank for 'mobile mechanic near me' and your suburbs.
03The systems
The big ones
Your whole run, on one system.
These are the systems mobile mechanics ask us about most. Each one works on its own and they get properly clever when they're joined up.
Online booking & zones
Customers book while you keep working.
Customers pick a service, pop in their rego and suburb and see only the times you're nearby. Fixed-price jobs book and pay a deposit straight away. Anything trickier becomes a quote request with photos.
- Book by service, rego and suburb
- Suburb zones set by day
- Fixed prices for common jobs
- Deposits taken at booking
- Quote requests with photos
- Missed-call text with booking link
- Access and key notes captured
- Google Business Profile booking button
- Calendar sync to Google Calendar
- Booking confirmations by SMS
Dispatch & routing
Less driving. More jobs done.
Jobs land on a dispatch board grouped by area and ordered to cut the windscreen time. With more than one van you see who's closest and drag a job across. Customers get an on-the-way text with an arrival window when you head off.
- Dispatch board for every van
- Jobs grouped by area
- Route ordering for the day
- Travel time built into the gaps
- Drag to reassign jobs
- Jobs pushed to tech phones
- On-the-way texts with arrival windows
- Running-late alerts in one tap
- Live job status for the office
- Daily kilometres and jobs per van
Parts & van stock
The right part in the van before you leave.
The rego tells us the make, model and engine at booking, so the parts list for every job is ready the night before. Send it to your supplier for pickup or delivery and keep tabs on the oils and filters rolling around in the van.
- Rego lookup at booking
- Parts list built per job
- Orders sent to your supplier
- Pickup or deliver to the job
- Part costs flow to the invoice
- Van stock per vehicle
- Stock drops as jobs use it
- Low-stock alerts
- Restock list in one tap
- Warranty and supplier notes per part
Job app & inspections
Inspect it, photo it, quote it, at the car.
Everything for the job is on your phone: the booking, access notes, past history and checklist. Inspections come with photos and traffic-light ratings and extra work goes out as a quote the customer approves by text.
- Job details and access notes
- Vehicle history by rego
- Service checklists
- Photo inspections with ratings
- Quotes from inspection findings
- One-tap approvals by text
- Odometer captured every job
- Job timers
- Works in patchy reception
- Pre-purchase inspection reports
Payments, reminders & fleet
Paid before you pull out of the driveway.
The invoice builds itself from the job, parts and labour. Customers tap to pay at the car or get a link by text and it all reconciles in Xero or MYOB. Service reminders bring them back and fleet clients get their own portal with one monthly invoice.
- Invoice built from the job
- Tap to pay on your phone
- Payment links by SMS
- Xero and MYOB sync
- Overdue reminders on autopilot
- Service reminders by date or km
- Rebook link in every reminder
- Fleet portal for business clients
- Monthly fleet invoicing
- Review requests after paid jobs
04How it changes
Before and after
A day across town, wolloped.
Here's how a typical Thursday could change. Every mobile mechanic runs differently, so we map yours first.
Before
- Three missed calls while under a car
- Jobs scattered north and south of the river
- Arrive at the job with the wrong filter
- Customer at work and the keys are locked inside
- Spot worn tyres and forget to follow up
- Invoices typed into Xero after dinner
After
- Customers booked themselves online by rego and suburb
- The day's jobs grouped in one area
- Parts list came from the rego and was ready the night before
- On-the-way text went out and key notes were on the job
- Tyre quote sent with photos and approved by text
- Paid on site and already in Xero
05Services
Everything under one roof
Software, websites and systems for mobile mechanics.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for mobile mechanics
Built around how your mobile mechanic business actually runs: online booking, price menu & quick quotes and the admin in between, in one system you own.
Websites for mobile mechanics
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Mobile mechanic business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for mobile mechanics
Booking zones and route planning: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your mobile mechanic business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside workshop software you're happy with or replace the ones holding you back.
- Xero
- MYOB
- QuickBooks
- Stripe
- Square
- Tyro
- Afterpay
- Mechanic Desk
- Workshop Software
- ServiceM8
- Tradify
- Repco Trade
- Burson Auto Parts
- Google Business Profile
- Google Calendar
- Google Maps
- Twilio SMS
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your mobile mechanic business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We ride along for a day, watch how jobs come in and where the hours go between the driveway, the van and the kitchen table.
- 02
Archi-tech
We plan it before writing code: your services, zones, parts suppliers, payments, fleet clients, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually booking or payments first, so you get a win within weeks.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things mobile mechanics ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can customers see when we're on the way?
Yes. An on-the-way text with an arrival window can go out automatically when you start the drive. If you're running late it's one tap to let them know.
Can it work out the parts from the rego?
Yes. A rego lookup at booking gives us the make, model and engine. From there we build the parts list for the job and it can go to your supplier for pickup or delivery.
Will it work when there's no phone reception?
Yes. The job app keeps working in patchy reception. Notes, photos and checklists are saved on the phone and sync when you're back in range.
Can customers only book when we're in their area?
Yes. You set which suburbs you cover on which days and the booking calendar only shows times when you'll be nearby.
We already use Mechanic Desk or ServiceM8. Do we have to switch?
No. If your current software is doing its job, we build around it: booking, routing, parts and payments on top. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Can fleet and business customers have their own login?
Yes. Fleet clients can book vehicles in, check status, see service history and get one monthly invoice with every job broken down.
How much does a mobile mechanic system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online booking or on-site payments can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most mobile mechanics we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a mobile mechanic business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.