Fleet schedules
Services by km, hours or date.
Diesel mechanic fleet servicing & job software
Diesel mechanics: every fleet vehicle serviced on time. Schedules, history and parts sorted.
Fleet services tracked in spreadsheets, job history in paper files and parts ordered late. We build fleet servicing systems for diesel workshops.
Looking for diesel and fleet workshop software?
Diesel workshops depend on fleet customers who need vehicles back fast and records kept properly. We build systems that schedule services and keep the history clean.
Wollopit builds booking systems, stock feeds, quoting tools and websites for diesel mechanics around how your workshop or yard actually runs. We connect the systems you already use, replace the ones holding you back and look after the lot on our own servers, so you can get back to the work.
01The problems
What we hear from diesel mechanics
Does your diesel workshop have these problems? Here's how we'd fix them.
Most diesel mechanics we talk to are juggling the phone, the counter and the workshop at once. It works, right up until three customers want an update at the same time.
- The problemFleet services missedSchedules are tracked in spreadsheets.How we fix itService schedules by kilometres and hours.
- The problemHistory in paper filesPrevious work is hard to find.How we fix itJob history per vehicle.
- The problemParts ordered lateVehicles wait for parts.How we fix itParts ordered when booked.
- The problemFleet reportingFleet managers want reports.How we fix itFleet portals with history.
- The problemRoadside breakdownsCall-outs aren't tracked.How we fix itBreakdown jobs logged and dispatched.
- The problemQuotesMajor repairs are slow to quote.How we fix itQuotes with parts and labour.
02What we build
Solutions
What we build for diesel mechanics. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Vehicle history
Every job recorded per vehicle.
Parts ordering
Parts ready before the vehicle arrives.
Fleet portal
Managers see history and bookings.
Breakdown dispatch
Call-outs logged and assigned.
Repair quoting
Parts and labour quoted fast.
03How it changes
Before and after
A fleet service week, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Check the spreadsheet
- Ring the fleet manager
- Parts arrive late
- History in a filing cabinet
After
- Services due automatically
- Bookings confirmed online
- Parts ready
- History in the portal
04Services
Everything under one roof
Software, websites and systems for diesel mechanics.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for diesel mechanics
Built around how your diesel workshop actually runs: fleet schedules, vehicle history and the admin in between, in one system you own.
Websites for diesel mechanics
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Diesel workshop system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for diesel mechanics
Parts ordering and fleet portal: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your diesel workshop, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Xero
- MYOB
- Stripe
- Square
- Carsales
- Gumtree
- Facebook Marketplace
- Google Business Profile
- Twilio SMS
- Google Calendar
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your diesel workshop: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things diesel mechanics ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can fleet managers book services themselves?
Yes. Fleet managers can see what's due and book vehicles in through their portal.
How much does it cost?
It depends on what you need, so we quote up front once we understand your diesel workshop. No surprise invoices, no lock-in and you own what we build.
Can you work with our existing workshop or dealer software?
Usually, yes. We build around what's working and connect it to your website, bookings and accounts. If something is holding you back we'll show you the options before anything changes.
Can customers get text updates?
Yes. Booking confirmations, progress updates, quotes to approve and 'ready to collect' messages can all go out by SMS automatically.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most diesel mechanics we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a diesel workshop problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.