Agent booking portal
Agents log in, pick a package, choose a time and add access notes. Their bookings, history and downloads all in one place.
Real estate photography software: bookings & delivery
Real estate photographers: booked by agents, delivered same day. Shoot more, chase less.
Shoots get booked by text at 9pm, lockbox codes sit in a WhatsApp thread, photos go out on transfer links that expire and agencies pay whenever settlement happens. We build booking, scheduling, delivery and billing systems for real estate photographers that agents actually like using. Then we host them and look after them.
Looking for real estate photography booking software that agents will actually use?
A real estate photography business runs on speed. Agents want the shoot booked tomorrow, the photos by lunch the day after and the floor plan before the listing goes live on realestate.com.au. In between you're juggling access codes, vendors who forgot you're coming, an editor overseas, a twilight shoot that depends on the weather and an agency that pays at 60 days. Most of it lives in texts, emails, a calendar and a spreadsheet.
Wollopit builds custom real estate photography software around how you actually work. Agents book from a portal with your packages and their agency pricing. Jobs land on a run sheet sorted by suburb. Edited photos, floor plans and video drop into one branded gallery in the right sizes. Invoices go to the right agent, agency or vendor and sync to Xero. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from real estate photographers
Does your real estate photography business have these problems? Here's how we'd fix them.
Most property photographers we talk to are brilliant behind the camera and buried in admin the second they get back in the car. It holds together until the spring listing rush.
- The problemBookings by text at 9pmAgents text 'can you do 14 Smith St Thursday?' and the address, package and access details end up spread across five threads.How we fix itAn agent booking portal with your live availability, address lookup, packages and access notes captured in one go.
- The problemNobody knows what's in each packageAgents ask what's included every time, then forget they wanted drone shots until you're packing up.How we fix itClear packages with add-ons for drone, floor plans, video and twilight shown at booking, with each agency's own pricing.
- The problemAccess is a guessing gameLockbox codes buried in emails, tenants who weren't told and vendors still making the bed when you arrive.How we fix itAccess details stored on the job, plus automatic SMS to vendors and tenants with the time and a prep checklist.
- The problemZigzagging all over townJobs booked in the order agents ask, so you drive the length of the coast three times in one day.How we fix itScheduling by area with travel time built in, so bookings cluster by suburb and the run sheet makes sense.
- The problemTwilights and weather reshufflesRain rolls in, the twilight gets cancelled and you spend an hour ringing agents and vendors to move everything.How we fix itTwilight slots that follow sunset times, plus one-tap reschedules that notify the agent and vendor and offer new times.
- The problemThe editing handoffRaws uploaded to an editor, then a mental note of what's back, what's late and what still needs a sky swap.How we fix itAn editing queue showing every job's status, whether it's in-house or sent out, with due times and late alerts.
- The problemTransfer links that expireAgents lose the link, it expires before the campaign ends and the files are the wrong size for the portals.How we fix itBranded delivery galleries with web and print sizes, one-click downloads and a permanent library for every listing.
- The problemFloor plans and video turn up separatelyThe photos land Tuesday, the floor plan Thursday and the video comes in a different link again.How we fix itEvery add-on tracked on the same job and delivered into the same gallery as it's ready, with the agent pinged each time.
- The problemRevisions by text'Can you remove the wheelie bin from photo 12?' sent as a screenshot with no listing address.How we fix itRevision requests pinned to the exact photo in the gallery, sent to the editor and tracked until they're done.
- The problemAgencies pay wheneverTen agents in one office, invoices to the wrong person and some jobs only get paid at settlement.How we fix itAgency accounts with monthly statements, invoices to agent, agency or vendor, Xero sync and payment reminders that send themselves.
- The problemGrowing past one cameraA second shooter joins and suddenly you're forwarding jobs, addresses and shot lists by text every night.How we fix itJobs assigned to each shooter with their own run sheet, shot list and access notes on their phone.
02What we build
Solutions
What we build for real estate photographers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Packages & add-ons
Photos, drone, floor plans, video, virtual tours and twilights with agency price lists and upsells at booking.
Scheduling & run sheets
Bookings clustered by suburb, travel time between jobs and a daily run sheet on your phone.
Twilight & weather tools
Twilight slots tied to sunset times, rain reschedules in one tap and agents and vendors told automatically.
Vendor & tenant reminders
SMS with the shoot time, a prep checklist and a confirm button so you're not shooting unmade beds.
Editing queue
Every job's editing status, in-house or outsourced, with due times, late alerts and editor uploads.
Branded delivery galleries
Your logo, web and print sizes, one-click downloads and listing libraries that never expire.
Floor plans, video & tours
Floor plans, walkthrough videos and 3D tour links delivered to the same gallery as the photos.
Revision requests
Agents mark up the exact photo, the editor gets the request and everyone sees when it's fixed.
Agency accounts & billing
Monthly statements, vendor-paid jobs, Xero or MYOB sync and automatic payment reminders.
Team & contractor jobs
Assign shoots to second shooters, track who's where and pay contractors per job.
Agent library & reorders
Every past listing for each agent, plus one-click rebooks for relistings and price drops.
A website that books
Fast on phones, showing your work and packages, with bookings straight into your calendar.
03The systems
The big ones
Your whole photography business, on one system.
These are the systems property photographers ask us about most. Each one works on its own and they get properly useful when they're joined up.
Agent booking portal
Agents book themselves. You stop answering texts.
Agents log in to a portal in your branding, pick a package and a time that actually suits your run and drop in the access details. Everything you need for the shoot lands on the job before you've finished your coffee.
- Live availability by area
- Address lookup and property details
- Packages with drone, floor plan and video add-ons
- Agency-specific price lists
- Lockbox codes and access notes
- Vendor and tenant contact details
- Twilight slots tied to sunset times
- Booking confirmations by email and SMS
- Multiple agents per agency
- One-click rebooks for relistings
Scheduling & run sheets
A day that runs in a line, not a zigzag.
Bookings cluster by suburb with travel time built in, so you're not crossing the coast three times before lunch. Your run sheet lives on your phone with addresses, access codes and shot lists for every stop.
- Bookings grouped by area
- Travel time between jobs
- Daily run sheet on your phone
- Shot lists and agent notes per job
- Access codes on the job card
- One-tap weather reschedules
- Agent and vendor notified of changes
- Jobs assigned to second shooters
- Google Calendar sync
- Running late SMS to the agent
Editing & delivery
Uploaded, edited, delivered. Without the transfer links.
Every job moves through an editing queue you can see at a glance, whether you edit yourself or send it out. Finished photos, floor plans and video drop into one branded gallery in the sizes agents need, then the agent gets a text.
- Editing queue with due times
- Outsourced editor uploads
- Late job alerts
- Branded galleries with your logo
- Web and print sizes
- One-click download all
- Floor plans and video in the same gallery
- 3D tour links embedded
- Revision requests pinned to photos
- Listing libraries that never expire
Agency billing
Invoices that land with the right person and get paid.
Every job knows who's paying, whether that's the agent, the agency or the vendor. Agencies get one tidy monthly statement, vendor-paid jobs get a payment link and Xero stays in sync without retyping a thing.
- Agency accounts with multiple agents
- Monthly statements
- Invoice the agent, agency or vendor
- Vendor-paid advertising payment links
- Card payments by Stripe
- Xero or MYOB sync
- Automatic overdue reminders
- Pay-before-download for private clients
- Credit limits and account holds
- Revenue per agency and package
04How it changes
Before and after
A Friday listing rush, wolloped.
Here's how a busy Friday could change. Every photography business is different, so we map yours first.
Before
- Four agents text bookings overnight
- Scroll back through threads to find a lockbox code
- Drive across town and back between jobs
- Arrive to a tenant who wasn't told
- Send a transfer link that expires next week
- Chase last month's invoices on Sunday night
After
- Four bookings already in the portal with access notes
- Codes and shot lists sitting on your run sheet
- Jobs clustered by suburb with travel time built in
- Tenant confirmed by SMS yesterday
- Photos and floor plan delivered to one branded gallery
- Monthly statements went out on their own
05Services
Everything under one roof
Software, websites and systems for real estate photographers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for real estate photographers
Built around how your real estate photography business actually runs: agent booking portal, packages & add-ons and the admin in between, in one system you own.
Websites for real estate photographers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Real estate photography business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for real estate photographers
Scheduling & run sheets and twilight & weather tools: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Aryeo, Tonomo and Spiro so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your real estate photography business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside photography platforms you're happy with or replace the ones holding you back.
- Aryeo
- Tonomo
- Spiro
- Studio Ninja
- Pixieset
- Dropbox
- Google Drive
- Adobe Lightroom
- BoxBrownie
- Matterport
- CubiCasa
- Vimeo
- Xero
- MYOB
- Stripe
- Square
- Google Calendar
- Mailchimp
- Rex
- VaultRE
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your real estate photography business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We ride along on a shoot day and sit with you in the edit, then work out where the hours actually go.
- 02
Archi-tech
We plan it before writing code: your packages, agencies, run sheets, editors, galleries, billing, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the agent booking portal first, so you get a win before the spring rush.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things real estate photographers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can agents download different sizes?
Yes. Galleries give web and print sizes so agents get what they need for realestate.com.au, Domain, brochures and signboards without asking you to resize.
Do agents have to create a login to book?
It's up to you. Agents can have a portal login with their history and pricing or book through a quick form. Most like the login once they see their past listings in one place.
Can it handle vendor-paid jobs?
Yes. Each job knows who's paying. Agency jobs go on the monthly statement and vendor-paid jobs get their own invoice and payment link.
Can floor plans and video go in the same gallery as the photos?
Yes. Add-ons are tracked on the job and drop into the same gallery when they're ready, with 3D tour links embedded too. The agent gets a heads up each time.
We already use Aryeo or Tonomo. Do we have to switch?
No. If your current platform is doing its job we build around it, adding the bits it doesn't do well. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Can it work with our outsourced editors?
Yes. Editors can upload straight into the job and the queue shows what's back, what's late and what still needs revisions.
How much does a real estate photography system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like a booking portal or delivery galleries can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most real estate photographers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a real estate photography business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.