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Drone business software: bookings, permits & delivery

Drone operators: every job booked with the site details you need. Fly more, chase less.

Enquiries turn up without an address, the airspace check lives in an app on your phone, the risk assessment is a Word doc and the footage goes out by a transfer link that expires before the client opens it. We build booking, compliance, fleet and delivery systems for drone operators that all talk to each other, then we host them and look after them.

Tell us what's slowing you down →Try the live demo →Or call0423 011 252

Looking for drone job booking software that handles the site, the paperwork and the delivery?

A drone business is a few jobs at once: sales, pilot, safety officer, editor and courier. One week it's a real estate shoot and a roof inspection. The next it's a monthly construction progress flight and a mapping job that spits out gigabytes of data. Every job hangs on the location, the airspace, the weather and what the client actually wants handed over. Most operators juggle it across email, a calendar, a flight app, a spreadsheet of batteries and whatever file transfer service is free this month.

Wollopit builds custom software around how your drone business actually runs. Clients book with the site pinned on a map and the job type picked. Each job carries its airspace notes, permissions, risk assessment and site induction. Wind and rain reschedules take a tap. Pilots, aircraft and batteries are logged as you fly. Photos, video, orthomosaics and models land in a branded portal the client can come back to. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.

01The problems

What we hear from drone operators

Does your drone business have these problems? Here's how we'd fix them.

Most drone operators we talk to are great pilots running the business between flights. The flying is the easy bit. It's everything around it that eats the week.

  • The problemEnquiries missing the basicsAn email says 'can you shoot our place next week' with no address, no job type and no idea what they want back.
    How we fix itA booking form that pins the site on a map, picks the job type and asks the right questions for that type before it hits your inbox.
  • The problemAirspace checks done on the flyYou check the site in your flight app the night before and find out it's near a controlled aerodrome or a hospital helipad.
    How we fix itAirspace notes captured at booking so you can flag controlled airspace, approvals needed and lead times before you quote.
  • The problemPermits and permissions chased by emailCouncil park permits, landowner sign-off and site access approvals sit in five email threads with no due dates.
    How we fix itEach job carries its permissions checklist with who's approving, what's been sent and what's still outstanding.
  • The problemRisk assessments in Word docsThe site risk assessment gets copied from the last job and half the details are still for somewhere else.
    How we fix itJob-specific risk assessments and pre-flight checklists on the pilot's phone, pre-filled from the booking and saved against the job.
  • The problemWeather wrecks the scheduleWind picks up, the shoot's off and you ring the agent, the vendor and the site manager one by one.
    How we fix itWeather rebooking in a couple of taps with new times offered to the client and everyone on the job told automatically.
  • The problemSite inductions and insurance paperworkEvery construction site wants your licence, ReOC, insurance certificate and SWMS before you're allowed through the gate.
    How we fix itA compliance pack per pilot and per business, sent to the site in one link and flagged before anything expires.
  • The problemFootage sent by transfer linkThe link expires, the client can't find the right file and you upload the same 20GB twice.
    How we fix itA branded delivery portal with photos, video, maps and models organised by job, kept there for the client to come back to.
  • The problemQuoting from scratchEvery job type gets priced differently and you rebuild the same quote in a spreadsheet each time.
    How we fix itClear packages by job type with add-ons like twilight shots, extra edits or a 3D model, quoted and accepted online.
  • The problemProgress shoots tracked in your headConstruction clients want the same angles every month and you're relying on the calendar and memory.
    How we fix itRecurring flights with saved waypoints and shot lists, booked ahead and delivered side by side with last month's.
  • The problemFlight logs and battery records by handFlight time, battery cycles and maintenance live in a notebook, a flight app and a spreadsheet that don't agree.
    How we fix itFlight logs, battery cycles and aircraft maintenance pulled into one record per drone, with service and retirement alerts.
  • The problemInvoices sent lateThe job's delivered, the invoice goes out a fortnight later and payment takes another month.
    How we fix itDeposits at booking, invoices raised on delivery and synced to Xero or MYOB, with files unlocked once paid if you want.
02What we build

Solutions

What we build for drone operators. Usually all talking to each other.

Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.

01

Job booking & site intake

Clients pin the site on a map, choose the job type and answer the questions that matter for that job.

02

Airspace & permissions tracker

Airspace notes, approvals needed, landowner and council permissions with due dates per job.

03

Risk assessments & checklists

Site risk assessments, pre-flight and post-flight checklists on the pilot's phone, saved to the job.

04

Weather rebooking

Call a job off for wind or rain and offer new times to the client in a couple of taps.

05

Packages & online quotes

Job type packages with add-ons, quoted and accepted online with a deposit if you like.

06

Client delivery portal

Photos, video, orthomosaics, 3D models and reports delivered by job in your branding.

07

Recurring progress flights

Monthly or fortnightly flights with saved angles, shot lists and side-by-side comparisons.

08

Pilot & licence records

RePL, ReOC, insurance and site induction details with expiry alerts and one-link compliance packs.

09

Fleet & battery log

Every aircraft and battery with flight hours, cycles, maintenance and service reminders.

10

Flight logs

Flight records pulled from your flight apps and tied back to the job, pilot and aircraft.

11

Client accounts

Agents, builders and asset managers log in to book again, see past jobs and download files.

12

Invoicing & payments

Deposits, invoices on delivery and payments synced to Xero or MYOB.

13

A website that books jobs

Hand-built, quick on mobile, with your portfolio and booking form, built to rank for 'drone services near me'.

03The systems

The big ones

Your whole drone business, on one system.

These are the systems drone operators ask us about most. Each one works on its own and they get properly useful when they're joined up.

Job booking

Every job booked with the site already pinned.

Clients book the way you'd want them to: site on a map, job type picked, access details and deliverables spelled out. You see what's coming before you quote it. The job lands on the calendar with everything the pilot needs on the day.

  • Site pinned on a map
  • Questions by job type
  • Access, gate codes and site contacts
  • Deliverables chosen up front
  • Packages with add-ons
  • Online quote acceptance
  • Deposits taken at booking
  • Shared calendar for every pilot
  • Reminders to clients by SMS and email

Flight planning & compliance

Airspace, permits and paperwork sorted before take-off.

Each job carries its own airspace notes, permissions and risk assessment. Pilots run their checklists on their phone and everything is saved against the job. When a site asks for your paperwork it goes in one link.

  • Airspace notes per job
  • Approvals needed with lead times
  • Landowner and council permissions
  • Job-specific risk assessments
  • Pre-flight and post-flight checklists
  • Site induction records
  • Licence and insurance expiry alerts
  • One-link compliance packs
  • Records kept for your operations manual

Delivery portal

Footage delivered properly. No expiring links.

Photos, video, orthomosaics, 3D models and inspection reports land in a branded portal, organised by job. Clients download what they need and come back to it later. Files can unlock once the invoice is paid.

  • Branded client portal
  • Photos, video and maps by job
  • Orthomosaics and 3D models
  • Inspection reports with marked-up images
  • Video previews before download
  • Client comments and revision requests
  • Files unlocked on payment
  • Links to Dropbox or Google Drive
  • Download history per client

Recurring flights

Progress shoots that run themselves.

Construction and asset clients get flights booked ahead on a schedule, with the same angles and shot list every time. Each month's deliverables sit next to the last so the client can see the build move.

  • Monthly or fortnightly schedules
  • Saved angles and shot lists
  • Waypoint notes per site
  • Side-by-side month comparisons
  • Automatic client reminders
  • Weather rebooking in two taps
  • Delivered to the same portal
  • Invoiced on a schedule

Fleet & pilots

Every drone, battery and pilot accounted for.

Flight logs, battery cycles and maintenance pulled into one record per aircraft. Pilot licences, endorsements and insurance sit alongside with alerts before anything lapses.

  • Aircraft register
  • Battery cycles and retirement alerts
  • Maintenance and firmware records
  • Flight logs tied to jobs
  • Flight hours per pilot
  • Licences and endorsements
  • Insurance certificates
  • Equipment booked out per job
04How it changes

Before and after

A construction progress shoot, wolloped.

Here's how a monthly progress flight could change. Every drone business is different, so we map yours first.

Before

  1. Site manager emails asking when you're coming out
  2. Dig up last month's photos to match the angles
  3. Copy last month's risk assessment and fix the dates
  4. Wind picks up so you ring everyone to reschedule
  5. Send a transfer link that expires on Friday
  6. Invoice goes out a fortnight later

After

  1. Flight was booked months ago on a schedule
  2. Saved angles and shot list on the pilot's phone
  3. Risk assessment pre-filled from the job
  4. Weather rebooked in two taps with everyone told
  5. Shots delivered side by side with last month's
  6. Invoice raised on delivery and synced to Xero
05Services

Everything under one roof

Software, websites and systems for drone operators.

Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.

Custom software for drone operators

Built around how your drone business actually runs: job booking & site intake, airspace & permissions tracker and the admin in between, in one system you own.

Websites for drone operators

Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.

Drone business system upgrades

Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.

Apps and portals for drone operators

Risk assessments & checklists and weather rebooking: customer and staff portals that work on any phone without an app store.

Integrations and automation

We connect DroneDeploy, Pix4D and Propeller so information moves on its own and nobody retypes it.

Hosting, support and care

Managed hosting, updates, backups and security for your drone business, looked after by the people who built it.

06Integrations

Connections

Plays nicely with what you already use.

We connect to the tools you rely on, work alongside flight and mapping platforms you're happy with or replace the ones holding you back.

  • DroneDeploy
  • Pix4D
  • Propeller
  • DJI FlightHub 2
  • Airdata UAV
  • OpenSky
  • Stripe
  • Xero
  • MYOB
  • Dropbox
  • Google Drive
  • Frame.io
  • Vimeo
  • Adobe Creative Cloud
  • Calendly
  • Mailchimp
  • Shopify
  • Google Business Profile
07How we work

The process

Some people dip their toe in. We turn up in a rebreather.

We get properly below the surface of your drone business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.

  1. 01

    Think

    We ride along on a few jobs and sit in the office, then work out where bookings, paperwork and delivery are slowing you down.

  2. 02

    Archi-tech

    We plan it before writing code: your job types, sites, compliance records, fleet, deliverables, hosting and cost.

  3. 03

    Build

    Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before your next busy month.

  4. 04

    Look after

    We host it, maintain it and keep improving it. When something breaks you call the people who built it.

08Questions

FAQ

Things drone operators ask us.

Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.

Can clients book with the site details already filled in?

Yes. The booking form pins the site on a map and asks the questions that matter for that job type, so you're not chasing addresses and access details by email.

Can it check airspace for us?

It keeps airspace notes, approvals needed and lead times with each job so nothing gets missed. You still do your official checks in your CASA-verified app. We just make sure the result is recorded against the job.

Can construction clients schedule monthly flights?

Yes. Recurring flights can be set up with saved angles and shot lists, automatic reminders and delivery side by side with previous months.

Can we deliver big mapping files and 3D models?

Yes. The delivery portal handles photos, video, orthomosaics, models and reports by job. It can also link to Dropbox or Google Drive if that's where your files already live.

We already use DroneDeploy or Pix4D. Do we have to switch?

No. If your flight and processing tools are doing their job, we build around them: bookings, compliance, fleet records, delivery and invoicing on top. If something's holding you back, we'll show you what replacing it would involve first.

How much does a drone business system cost?

It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.

How long does it take?

Smaller jobs like a booking form or delivery portal can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.

Who looks after it once it's built?

We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.

We already have systems. Can you upgrade them instead of starting again?

Usually, yes. Most drone operators we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.

Contact

Got a drone business problem? Consider it wolloped.

Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.

Call0423 011 252 Emailprojects@wollopit.com.au
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