Timed tee-off bookings
Staggered starts every few minutes with group sizes, pricing per player and capacity per slot.
Mini golf booking software: tee-off times & parties
Mini golf: tee-off times that keep the course flowing. No bottleneck at hole one.
Saturday arvo, twelve groups are stacked up at hole one, a birthday mum is on hold at the desk and somebody's nan is waiting for the slow family on hole seven to finish. We build timed tee-off, party, group and voucher systems for mini golf courses that keep the course moving and the counter calm. Then we host them and look after them.
Looking for mini golf booking software that keeps the course flowing?
Mini golf looks simple from the outside. Grab a putter, grab a ball, off you go. Behind the counter it's a juggling act: walk-ins piling up at hole one, birthday parties booked over the phone, school groups wanting invoices, a corporate crew after the whole course on a Thursday night and gift vouchers written on paper slips that turn up two years later. Most courses run it with a generic booking app, a diary, a POS and a lot of patience.
Wollopit builds custom mini golf software around how your course actually plays. Staggered tee-off times so groups spread across the holes instead of jamming the start. Party packages booked and paid online with food added at checkout. Group and school bookings with proper invoices. Vouchers that redeem themselves. We connect the POS and accounting you already use, replace what's holding you back and look after the lot on our own servers.
01The problems
What we hear from mini golf courses
Does your mini golf course have these problems? Here's how we'd fix them.
Most mini golf courses we talk to have a great course and a counter that's carrying way too much. It all holds together, right up until the school holidays.
- The problemQueues at hole oneEveryone turns up at 1pm, piles onto the first hole and the whole course backs up behind the slow groups.How we fix itStaggered tee-off times every few minutes so groups spread out and the course keeps moving.
- The problemBusy nights get overcrowdedFriday and Saturday nights fill past what the course can handle and nobody enjoys a 90 minute round.How we fix itCapacity per time slot so you only sell what the course can play comfortably. Full slots show as full.
- The problemWalk-ins turned away blindPeople drive over, find a queue out the gate and leave without knowing when the next gap is.How we fix itLive availability on your website and a screen at the gate showing the next free tee-off.
- The problemParties booked by phoneEvery birthday is a 15 minute phone call, a deposit chased by text and details scribbled in the diary.How we fix itParty packages booked and paid online with guest numbers, food choices and deposits sorted at checkout.
- The problemParty day surprisesThe party turns up with 18 kids instead of 12, nobody ordered the cake slot and the table isn't set.How we fix itParty run sheets with final numbers, dietary notes and timings sent to staff and reminders sent to parents.
- The problemSchool and corporate groupsTeachers want invoices and risk info. Work groups want the whole course and a bar tab. It all lives in email.How we fix itGroup bookings with quotes, invoices, purchase order numbers and exclusive hire blocks on the same calendar.
- The problemFood and drinks sold separatelyThe booking is in one system, the hot chips and slushies are in the POS and nobody upsells.How we fix itFood, drink and add-on packages offered at booking and pushed to your POS so the kitchen knows what's coming.
- The problemPaper gift vouchersHandwritten slips, no record of what's been used and the odd suspiciously fresh one from 2019.How we fix itOnline gift vouchers with unique codes, balances and expiry that redeem at the counter or online.
- The problemRain wipes out the dayA storm rolls in and the phone runs hot with people wanting to move their booking.How we fix itOne-tap weather reschedules that move bookings and text everyone a link to pick a new time.
- The problemNight golf and events are an afterthoughtGlow golf, holiday comps and date nights get a Facebook post and not much else.How we fix itTicketed events and themed sessions with their own pricing, capacity and auto reminders.
02What we build
Solutions
What we build for mini golf courses. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Walk-in queue
Walk-ins grab the next free tee-off on a tablet at the gate and get a text when they're up.
Party packages
Birthday packages booked online with guest numbers, food choices, deposits and add-ons.
Party run sheets
Final numbers, dietary notes, cake times and table setups on staff phones for every party.
Group & school bookings
Quotes, invoices, purchase orders and exclusive course hire for schools, clubs and work groups.
Night golf & events
Glow golf, holiday comps and themed nights with tickets, capacity and reminders.
Gift vouchers
Online vouchers with unique codes, balances and expiry dates that redeem at the counter.
Memberships & multi-play passes
Ten-round passes and annual memberships with a digital card and automatic balance tracking.
Digital scorecards
Scan a QR code on hole one to keep score on a phone, with no pencils lost in the water hazard.
Leaderboards & comps
Course records, weekly leaderboards on a screen and holiday competitions with prizes.
Weather reschedules
Move a whole afternoon of bookings in one go and text everyone a link to rebook.
A website that books
Hand-built, quick on mobile, live availability on every page and built to rank for 'mini golf near me'.
03The systems
The big ones
Your whole course, on one system.
These are the systems mini golf courses ask us about most. Each one works on its own and they get properly clever when they're joined up.
Timed tee-offs
Staggered starts. A course that never jams.
Groups book a tee-off time instead of just turning up. Starts are spaced so players spread across the holes and you only ever sell what the course can handle. Walk-ins still get a go from whatever's free.
- Tee-offs every few minutes, your choice
- Capacity per slot and per hour
- Pricing per adult, child and family
- Peak and off-peak pricing
- Slots held back for walk-ins
- Walk-in queue on a tablet at the gate
- SMS when a walk-in's tee-off is up
- Next free tee-off on a screen out front
- Check-in at the counter in one tap
- Bookings pushed to your POS
Parties
Birthday parties that book and pay themselves.
Parents pick a package, a date and a time, add food and extras, then pay the deposit online. Your team gets a run sheet with final numbers and dietary notes so party day runs itself.
- Party packages with inclusions
- Live availability for party slots
- Deposits and balances online
- Food, cake and lolly bag add-ons
- Guest numbers updated by parents
- Dietary and allergy notes
- Run sheets on staff phones
- Party room or table allocation
- Reminder texts before the day
- Online invites parents can share
Groups & events
Schools, work crews and glow golf nights, sorted.
Group enquiries turn into quotes and invoices without the email ping-pong. Exclusive hire blocks out the course. Night golf and holiday comps get their own tickets, capacity and reminders.
- Group enquiry forms
- Quotes and invoices to Xero or MYOB
- Purchase order numbers for schools
- Exclusive course hire blocks
- Food and drink packages for groups
- Ticketed night golf sessions
- Holiday comps and themed nights
- Capacity limits and waitlists
- Reminder emails and SMS
- Takings per event and per group
Vouchers & passes
Vouchers and passes that keep locals coming back.
Gift vouchers sell online while you sleep and redeem at the counter with a quick scan. Multi-play passes and memberships live in a digital card so regulars just show their phone.
- Online gift vouchers with codes
- Balances tracked automatically
- Expiry dates and reminders
- Scan to redeem at the counter
- Ten-round and family passes
- Annual memberships
- Digital card in the phone wallet
- Member pricing and perks
- Birthday offers by email
- Voucher sales into Xero
Scorecards & leaderboards
Ditch the pencils. Keep the bragging rights.
Players scan a QR code on hole one and keep score on their phone. Scores feed a leaderboard on a screen by the kiosk so there's always a record to chase.
- QR scorecard on any phone
- Players added in seconds
- Hole-by-hole totals
- Hole-in-one shout-outs
- Daily and weekly leaderboards
- Course records on a screen
- Holiday competitions
- Shareable results
- Offer a return visit discount
04How it changes
Before and after
A Friday night, wolloped.
Here's how a busy Friday night could change. Every course is different, so we map yours first.
Before
- Everyone turns up at 7pm and jams hole one
- Rounds drag past an hour and a half
- A parent rings mid-rush to book a party
- Walk-ins see the queue and drive off
- Paper vouchers checked by eye at the counter
After
- Tee-offs spaced every few minutes
- The course flows and rounds finish on time
- The party was booked and paid online last night
- Walk-ins see the next free slot and get a text
- Vouchers scanned and balances updated instantly
05Services
Everything under one roof
Software, websites and systems for mini golf courses.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for mini golf courses
Built around how your mini golf course actually runs: timed tee-off bookings, walk-in queue and the admin in between, in one system you own.
Websites for mini golf courses
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Mini golf course system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for mini golf courses
Party packages and party run sheets: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Square, Lightspeed and Tyro so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your mini golf course, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside booking platforms you're happy with or replace the ones holding you back.
- Square
- Lightspeed
- Tyro
- Stripe
- Xero
- MYOB
- ROLLER
- Rezdy
- Checkfront
- Eventbrite
- Humanitix
- Mailchimp
- Google Calendar
- Google Business Profile
- Twilio SMS
- Deputy
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your mini golf course: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We stand at the counter on a busy afternoon, walk the course and work out where the jams and phone calls are coming from.
- 02
Archi-tech
We plan it before writing code: your tee-off spacing, capacity, parties, groups, vouchers, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before the next school holidays.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things mini golf courses ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can walk-ins still play?
Yes. You can hold slots back for walk-ins and they can grab the next free tee-off at the gate. They get a text when it's their turn.
How far apart should tee-off times be?
That's up to you and your course. We set the spacing and group sizes based on how long your holes take to play, then tweak it once we see real numbers.
Can parents book and pay for parties online?
Yes. They pick a package and time, add food and extras and pay the deposit online. You get a run sheet with final numbers and dietary notes.
What happens when it rains?
You can move a whole session of bookings at once and everyone gets a text with a link to pick a new time. No phone marathon.
We already use a booking platform. Do we have to switch?
No. If ROLLER, Rezdy or your POS is doing its job, we build around it with parties, groups, vouchers and scorecards on top. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Can schools pay by invoice?
Yes. Group bookings can generate quotes and invoices with purchase order numbers and they flow into Xero or MYOB.
How much does a mini golf system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online party bookings or gift vouchers can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most mini golf courses we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a mini golf course problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.