Game bookings
Sessions by time and player count, capped at your vest numbers, with live availability and waitlists.
Laser tag booking software: games, parties & waivers
Laser tag: games booked, parties packaged. Fewer phone calls, fuller arenas.
Parties get booked over the phone between games. Walk-ins turn up to a session that's already full and the waiver pile lives in a shoebox behind the counter. We build booking, party, waiver and group systems for laser tag arenas that all talk to each other, then we host them and look after them.
Looking for laser tag booking software that fills games and runs parties?
A laser tag arena runs on sessions. Every game has a start time, a vest count and a briefing room that only holds so many kids. Then there's the party room, the pizza order and the corporate team that wants three games and a debrief. On top of that, every slot sells out by Tuesday in the school holidays. Most arenas juggle a booking app, a phone diary, paper waivers and a group chat with the pizza shop.
Wollopit builds custom laser tag software around how your arena actually runs. Players book a game with the right headcount. Parents book the whole party online, pick the food and send waivers to every family. Schools and workplaces get group packages with invoices. We connect the tools you already like, including your game system and POS. Then we host and look after the lot so you can get back to running games.
01The problems
What we hear from laser tag arenas
Does your laser tag arena have these problems? Here's how we'd fix them.
Most arenas we talk to run brilliant games from a front desk held together by a phone, a diary and a stack of clipboards. Fine on a Tuesday. Not fine in the school holidays.
- The problemParties booked by phoneThe phone rings mid-briefing, someone scribbles a party in the diary and nobody's sure the room is actually free.How we fix itParty packages booked online with the room, games, food and deposit locked in. The diary updates itself.
- The problemGames half empty or overbookedWalk-ins fill the 2pm game at the door while the 3pm runs with six players and the 4pm turns families away.How we fix itGame bookings by player count against your vest numbers, with live availability and a waitlist for full sessions.
- The problemWaivers on paperParents fill out forms at the counter while the game clock ticks. Then the forms go in a box nobody can search.How we fix itOnline waivers signed before they arrive, linked to each booking and searchable in seconds. Returning players sign once.
- The problemKids without a signed waiverParty guests turn up unsigned and the birthday parent tries to sign for everyone.How we fix itWaiver links sent to every invited family, guardian details for each child and a check-in screen showing who's still missing.
- The problemCorporate and school groups by emailTeam days and school excursions mean ten emails, a quote in Word and an invoice someone chases for weeks.How we fix itGroup enquiry forms that turn into quotes, bookings and Xero invoices. Schools get purchase order fields and excursion info packs.
- The problemFood ordered on the dayPizzas get ordered at 11:40 for a noon party and someone forgot the gluten free kid.How we fix itFood chosen at booking with dietary notes, a daily order list for the kitchen or supplier and orders timed to each party.
- The problemGift vouchers not onlineGrandparents ring to buy a voucher. Someone writes a code on a card and hopes it gets recorded.How we fix itGift vouchers sold online and at the desk with unique codes, balances and expiry dates, redeemable on any booking.
- The problemSchool holiday rushEvery session sells out, the phone never stops and staff spend the day answering 'are you full?'How we fix itHoliday session passes, live availability on the website and an automatic SMS when a waitlist spot opens.
- The problemScores stay in the arenaPlayers love their scorecards but nobody sees them again and there's no reason to come back.How we fix itScores pulled from your game system into player profiles, leaderboards on the lobby TV and a nudge to book a rematch.
- The problemNo-shows and late cancellationsA party of twelve becomes seven on the day and you've held the arena for an hour.How we fix itDeposits at booking, a clear cancellation policy, reminder SMS two days out and final numbers confirmed before the food's ordered.
02What we build
Solutions
What we build for laser tag arenas. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Party packages
Games, party room, food and lolly bags in one package with deposits, add-ons and a host assigned.
Online waivers
Signed on a phone before they arrive, with guardian details for minors and saved for return visits.
Check-in screen
A tablet at the desk showing who's booked, who's signed and who still needs a waiver.
Group & corporate packages
Team building, schools, sports clubs and youth groups with quotes, invoices and debrief room bookings.
Food & party catering
Menu choices at booking, dietary notes and a daily order list for the kitchen or pizza shop.
Gift vouchers
Sold online and at the desk, emailed or printed, with balances tracked across bookings.
Memberships & multi-game passes
Punch passes, holiday passes and member pricing that apply themselves at checkout.
Scores & leaderboards
Player profiles, scores from your game system and lobby leaderboards that update after each round.
Lobby TV screens
Next game times, spots left, today's parties and leaderboards on any screen.
SMS & email reminders
Booking confirmations, waiver nudges, final numbers requests and review asks after the party.
Staff rosters & checklists
Shifts, vest charging checks, arena safety walkthroughs and opening and closing lists on staff phones.
A website that books
Fast on mobile with live game times and party packages, built to rank for 'laser tag near me'.
03The systems
The big ones
Your whole arena, on one system.
These are the systems arenas ask us about most. Each one works on its own and they get properly clever when they're joined up.
Game bookings
Every game full. Nobody turned away at the door.
Sessions are sold by player count against the vests you actually have charged. Walk-ins see real availability on the website before they drive over. Full games open a waitlist that fills itself when someone cancels.
- Sessions by time and player count
- Capped at available vests
- Live availability on your website
- Walk-ins sold at the desk too
- Waitlists that fill automatically
- Private arena hire
- Peak and off-peak pricing
- Multi-game bundles
- Holiday session passes
- SMS reminders before each game
Party packages
Parties booked online, food and all.
Parents pick a date, a package and the food. They pay a deposit and send invites from the same booking. The party room, the arena slot and the host are locked in together so nothing double books.
- Packages by age and group size
- Party room and arena booked together
- Food and lolly bag choices
- Dietary notes per child
- Deposits and final balance
- Final numbers request before the day
- Invites with waiver links
- Host assigned with a run sheet
- Cake and add-on extras
- Review request after the party
Online waivers
Waivers signed before they walk in.
Every booking sends waiver links to the people playing. Parents sign for their own kids and the desk sees at a glance who's ready and who isn't. Returning players are already on file.
- Signed on any phone
- Guardian signatures for minors
- Linked to each booking
- Waiver links in party invites
- Returning players on file
- Check-in tablet at the desk
- Missing waiver alerts
- Searchable records
- Your own terms and safety rules
- Medical notes flagged for staff
Group & corporate
Schools and team days without the email ping-pong.
Group enquiries come through a proper form and turn into a quote in minutes. Accepted quotes become bookings with invoices in Xero. Teachers and team leaders get everything they need in one place.
- Group enquiry forms
- Quotes in minutes
- Accepted quotes become bookings
- Invoices into Xero or MYOB
- Purchase order fields for schools
- Excursion info packs
- Team building packages with debriefs
- Catering for groups
- Bulk waiver links
- Repeat group pricing
Scores & loyalty
Players who come back for a rematch.
Scores from your game system land in player profiles and on the lobby leaderboard. Punch passes, memberships and gift vouchers keep regulars booking. Birthday offers bring the whole family back.
- Player profiles and score history
- Lobby leaderboards
- Weekly and monthly top players
- Punch passes and memberships
- Gift vouchers online
- Birthday offers
- Rematch nudges after a game
- Member pricing at checkout
04How it changes
Before and after
A school holiday party, wolloped.
Here's how a Saturday birthday party could change. Every arena is different, so we map yours first.
Before
- Mum rings three times to find a free Saturday
- Party written in the diary between games
- Waivers filled out at the counter on the day
- Pizza ordered at 11:40 with no gluten free option
- Four kids no-show and the game runs half empty
- Balance chased by text the next week
After
- Mum books the party online in five minutes
- Room, arena and host locked in together
- Every family signs the waiver from the invite
- Food ordered with dietary notes days ahead
- Final numbers confirmed and the game filled
- Paid in full before the cake comes out
05Services
Everything under one roof
Software, websites and systems for laser tag arenas.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for laser tag arenas
Built around how your laser tag arena actually runs: game bookings, party packages and the admin in between, in one system you own.
Websites for laser tag arenas
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Laser tag arena system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for laser tag arenas
Online waivers and check-in screen: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Laserforce, Zone Laser Tag and ROLLER so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your laser tag arena, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on. We work alongside the game system you already run or replace the booking app that's holding you back.
- Laserforce
- Zone Laser Tag
- ROLLER
- Bookeo
- Square
- Stripe
- Xero
- MYOB
- Mailchimp
- Twilio SMS
- Google Calendar
- Google Business Profile
- Deputy
- Spotify
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your laser tag arena: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend a Saturday at your front desk and in the briefing room, then work out where bookings, waivers and parties are slowing you down.
- 02
Archi-tech
We plan it before writing code: your sessions, vests, packages, waivers, groups, game system, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually party bookings and waivers first, so you get a win before the next school holidays.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things laser tag arenas ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can parents book for the whole party?
Yes. One booking covers the group, the food and the room. Waiver links go out with the invites so each family signs for their own kids.
Can bookings be capped at the number of vests we have?
Yes. Every session is sold by player count against your vest numbers, including any you've marked out for charging or repairs.
Can it pull scores from our laser tag system?
Often, yes. It depends on what your system can export. We look at it first and tell you what's possible before we promise anything.
Do we have to switch from our current booking platform?
No. If ROLLER, Bookeo or your game system is doing its job, we build around it. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Can schools pay by invoice?
Yes. Group bookings can be quoted and invoiced through Xero or MYOB, then paid later with purchase order numbers recorded.
How much does a laser tag booking system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online waivers or party bookings can be quick. Bigger systems are planned in stages so you get the first win early, ideally before the next school holidays.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most laser tag arenas we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a laser tag arena problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.