Vessel & engine service logs
One record per boat with every engine, outboard, sterndrive, kicker and genset logged separately.
Marine mechanic software: service logs, hours & bookings
Marine mechanics: every engine's history at your fingertips. Spanners out, paperwork off.
Service history lives in a folder in the ute. Engine hours get scribbled on a rag and owners ring in October wanting it done before Christmas, all at once. We build service log, reminder, booking and job systems for marine mechanics that work at the ramp as well as in the shed. Then we host them and look after them.
Looking for marine service software that knows boats aren't cars?
Marine servicing runs on engine hours, not kilometres. One boat might have twin outboards, a kicker and a genset, each with its own hours and its own service interval. Half your jobs are in the workshop and the other half are on a pontoon, a dry stack or a trailer in someone's driveway. Most workshop software was built for cars, so marine mechanics end up with a car app, a paper job book and a phone full of photos of hour meters.
Wollopit builds custom software for marine mechanics around how your business actually runs. Every vessel and every engine gets its own service log. Hours are recorded on the job and reminders go out by hours or by date, whichever comes first. Mobile jobs are grouped by marina. Parts are kitted by engine model before the spring rush. We connect what you already use, replace what's holding you back and look after the lot on our own servers.
01The problems
What we hear from marine mechanics
Does your marine mechanic business have these problems? Here's how we'd fix them.
Most marine mechanics we talk to are brilliant on the tools and run the office from the cab of the ute. It holds together right up until the pre-season rush.
- The problemService history lives on paperLast year's impeller change is in a job book somewhere. When the owner asks what was done you're flicking pages or guessing.How we fix itA service log for every vessel and every engine, searchable by rego, hull ID, owner or engine serial in seconds.
- The problemEngine hours are guessworkHours get scrawled on a rag or forgotten. The next service is based on 'feels about right'.How we fix itHours recorded on every job from your phone, with a photo of the meter and the next service worked out for you.
- The problemOwners forget their servicesBoats sit on the trailer all winter. Then the first trip out ends with an overheating alarm and a tow back to the ramp.How we fix itAutomatic SMS and email reminders by engine hours or months, whichever comes first, with a link to book straight in.
- The problemMobile jobs all over the mapA pontoon at one marina, a dry stack at another and a driveway across town. The day zigzags and half of it is spent driving.How we fix itJobs grouped by marina, ramp and suburb, with berth numbers, gate codes and access notes on the job card.
- The problemWrong parts on the dayYou turn up to a four-stroke and the filter in the van is for the two-stroke. That's a second trip and an annoyed owner.How we fix itParts kits flagged by engine make, model and serial, so impellers, filters, anodes and plugs are packed before you leave.
- The problemThe pre-season crushEveryone wants their boat done in the fortnight before Christmas. The phone rings nonstop and regulars miss out.How we fix itPre-season and lay-up packages booked ahead in winter, with time slots released to your regulars first.
- The problemChasing approval for extra workYou find a corroded leg or a cracked exhaust elbow and spend the afternoon playing phone tag with the owner.How we fix itPhoto quotes sent by SMS from the job. The owner taps approve and the extra work and parts are added to the job.
- The problemWarranty paperwork is a huntA warranty claim needs proof of servicing and the records are in three places, if they exist at all.How we fix itService records with dates, hours, parts and photos ready to attach to a manufacturer warranty claim.
- The problemNobody knows what's in the yardBoats on trailers stack up out the back. Who's waiting on parts, who's ready and who hasn't paid is anyone's guess.How we fix itA yard board showing every boat on site, its status and the bay or rack it's sitting in.
- The problemInvoices typed up on Sunday nightPaper job cards get retyped into Xero days later. Labour gets missed and payment takes weeks.How we fix itThe job card becomes the invoice. Parts and labour flow to Xero or MYOB and the owner can pay by card on the spot.
- The problemBookings while you're under a cowlingThe phone rings with your hands covered in grease. The message gets lost and the job never makes it to the diary.How we fix itOnline bookings that pick the boat and engine first, with the right job length and a deposit if you want one.
02What we build
Solutions
What we build for marine mechanics. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Engine hours tracking
Hours entered on each job with a meter photo, plus a running history per engine.
Service reminders
SMS and email reminders by hours or date, whichever comes first, with a book-now link.
Online bookings
Owners pick their boat, the service and a time. Workshop or mobile, with deposits if you want them.
Mobile job scheduling
Jobs grouped by marina, ramp and suburb with berth numbers, gate codes and tide-friendly times.
Digital job cards
Checklists, notes, photos and hours on your phone that work even when the signal drops out at the ramp.
Photo quotes & approvals
Snap the problem, send a quote by SMS and get the owner's approval in one tap.
Parts kits by engine model
Service kits matched to make, model and serial, with stock levels and reorder alerts.
Yard & rack board
Every boat on site, where it's parked, what it's waiting on and when it's ready to collect.
Seasonal service packages
Pre-season, lay-up and post-trip packages booked ahead with fixed inclusions.
Warranty-ready records
Service history with dates, hours, parts and photos exported for manufacturer claims.
Invoicing & payments
Invoices straight from the job card into Xero or MYOB, with card payments on the spot.
Owner portal
Owners log in to see their boat's history, upcoming services, quotes and invoices.
A website that gets the call
Fast on phones with online booking, built to rank for 'marine mechanic near me' and your local waterways.
03The systems
The big ones
Your whole marine workshop, on one system.
These are the systems marine mechanics ask us about most. Each one works on its own and they get properly useful once they're joined up.
Service logs
Every engine's story, in your pocket.
Each vessel gets a proper record with every engine logged on its own. Pull up a boat by rego, hull ID or owner name and see every service, part, hour reading and photo. It's all there before you've even lifted the cowling.
- One record per vessel
- Multiple engines per boat
- Engine serials, makes and models
- Hours history per engine
- Parts used on every service
- Photos and notes on each job
- Search by rego, hull ID or owner
- Warranty-ready history exports
- Ownership changes kept with the boat
- Works offline at the ramp
Reminders & bookings
Boats come back before they break down.
Reminders go out by engine hours or by date, whichever comes first, with a link straight into your booking calendar. Pre-season packages open in winter so the spring rush is booked and parted up before it hits.
- Reminders by hours or months
- SMS and email with a book-now link
- Online booking by boat and service
- Workshop or mobile slots
- Deposits for bigger jobs
- Pre-season packages booked ahead
- Regulars get first pick of slots
- Lay-up and post-trip reminders
- Confirmation and day-before SMS
Mobile jobs
One marina at a time, not all over the map.
Mobile jobs get grouped by marina, ramp and suburb so the day runs in a straight line. Every job card carries the berth, gate code and access notes. Hours, photos and parts are captured on the pontoon even with no signal.
- Day planned by marina and suburb
- Berth numbers and gate codes
- Dry stack and driveway notes
- Tide and launch time notes
- Offline job cards
- Meter photos for hours
- Parts used logged on the spot
- Owner notified when you're on the way
Job cards & quotes
Find it, photo it, get the yes.
Found a corroded leg or a weeping seal? Snap it, add parts and labour and send the owner a quote by SMS. They tap approve, it lands on the job and the finished job card turns into an invoice in Xero or MYOB.
- Digital checklists per service type
- Photo quotes by SMS
- One-tap owner approvals
- Approved work added to the job
- Labour timers per job
- Invoice straight from the job card
- Xero and MYOB sync
- Card payments on the spot
- Owner portal for quotes and history
Parts & yard
The right kit packed. Every boat accounted for.
Service kits are matched to each engine's make, model and serial so the van leaves with the right filter. Out the back, the yard board shows every boat on site, where it's parked and what it's waiting on.
- Kits by engine make and model
- Parts flagged on upcoming jobs
- Stock levels and reorder alerts
- Supplier orders from the job
- Yard board for every boat on site
- Bay and rack locations
- Waiting on parts or approval
- Ready to collect SMS
- Pre-season parts forecast
04How it changes
Before and after
A pre-season service, wolloped.
Here's how a typical spring service could change. Every marine workshop is different, so we map yours first.
Before
- Owner rings in October wanting it done this week
- Dig through the folder for last year's job
- Guess the hours because nobody wrote them down
- Turn up with the wrong filter and come back tomorrow
- Phone tag for a day to get the leg repair approved
- Invoice typed into Xero on Sunday night
After
- Reminder went out in winter and the slot is booked
- Full history on your phone before you leave the shed
- Hours from last visit and today's meter photo on file
- Parts kit for that engine packed the day before
- Photo quote sent and approved in ten minutes
- Job card becomes the invoice and the owner pays on the spot
05Services
Everything under one roof
Software, websites and systems for marine mechanics.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for marine mechanics
Built around how your marine mechanic business actually runs: vessel & engine service logs, engine hours tracking and the admin in between, in one system you own.
Websites for marine mechanics
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Marine mechanic business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for marine mechanics
Service reminders and online bookings: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your marine mechanic business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside workshop software you're happy with or replace what's holding you back.
- Xero
- MYOB
- QuickBooks
- Stripe
- Square
- ServiceM8
- Tradify
- Mechanic Desk
- Workshop Software
- Mercury MercNET
- Yamaha YDS
- Suzuki SDS
- Twilio SMS
- Google Calendar
- Google Business Profile
- Facebook Marketplace
- Gumtree
- Boatsales
- Mailchimp
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your marine mechanic business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time in your shed, in the van and on the pontoon to see where the hours, history and bookings fall through the cracks.
- 02
Archi-tech
We plan it before writing code: your vessels, engines, service intervals, mobile runs, parts, yard, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before the pre-season rush.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things marine mechanics ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can owners see their boat's service history?
Yes. Owners can log in to see every service on their boat, upcoming reminders, quotes waiting for approval and past invoices. They can book the next service from there too.
Can reminders go out by engine hours as well as dates?
Yes. Each engine has its own interval by hours and months. The reminder goes out on whichever comes first, based on the hours you record and the usage you'd expect for that boat.
Does it work at the ramp with no signal?
Yes. Job cards, checklists, hours and photos are saved on your phone and sync once you're back in range.
Will it help with manufacturer warranty claims?
It keeps dated service records with hours, parts and photos for every engine, so you can pull together proof of servicing in seconds. We can work alongside dealer portals like Mercury MercNET rather than replace them.
We already use ServiceM8 or Mechanic Desk. Do we have to switch?
No. If your current software is doing its job we build around it, adding the vessel logs, hours, reminders and owner portal on top. If it's holding you back we'll show you what replacing it would involve before anything changes.
Can one boat have more than one engine?
Yes. Twin and triple outboards, kickers, sterndrives, inboards and gensets each get their own serial, hours and service history under the one vessel.
How much does a marine service system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller pieces like service logs and reminders can be quick. Bigger systems are planned in stages so you get the first win early, ideally before spring.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most marine mechanics we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a marine mechanic business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.