Owner build portal
Photos, milestones, plans and renders for every build, with owners notified when something new goes up.
Boat builder software: build trackers & owner portals
Boat builders: let owners watch their boat come together. Build more, answer less.
Owners emailing for progress photos every Friday, a console change agreed at the boat show that never made it to the floor and a progress payment you're still chasing. We build build trackers, owner portals, options, production and parts systems for boat builders that all talk to each other. Then we host them and look after them.
Looking for boat build tracking software that keeps owners happy and the shed on schedule?
Buying a new boat is exciting and expensive. Owners have usually paid a fat deposit, they're dreaming about it every night and they want to see it. Meanwhile the build runs on a whiteboard in the shed, options live in a mix of emails and phone calls, outboards and electronics turn up when they turn up and the handover pack is a box of manuals and a warranty card.
Wollopit builds custom software for boat builders around how your shed actually runs. Owners log in to see photos and milestones, choose and approve options online and pay progress claims when each stage is done. Your team sees every hull's stage, the parts it's waiting on and the hours going into it. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers, so you can get back to building boats.
01The problems
What we hear from boat builders
Does your boat building business have these problems? Here's how we'd fix them.
Most boat builders we talk to are brilliant at glass, ally and joinery and run the office on email, spreadsheets and memory. It works, right up until three boats are due before Christmas.
- The problemOwners want updates every weekEvery Friday the inbox fills with 'any chance of a few photos?' and someone walks the shed with their phone instead of building.How we fix itAn owner build portal with photos and milestones. Snap a photo on the floor, tag the hull and the owner sees it straight away.
- The problemOptions changed by phoneA console swap agreed at the boat show or a colour change on a Sunday call never makes it to the floor. Wrong gear gets fitted.How we fix itOptions chosen and approved in the portal against your price list. The approved spec goes straight to the build sheet.
- The problemVariations nobody charges forExtra rod holders, a bigger fuel tank, a second sounder. Small changes add up and half never make the invoice.How we fix itVariations raised with a price, approved by the owner online and added to the final claim automatically.
- The problemProgress payments chasedDeposit, hull out of the mould, fit-out, handover. Every stage means an awkward phone call and a manual invoice.How we fix itMilestone claims requested automatically when a stage is ticked off, with card or bank payment and Xero or MYOB kept in sync.
- The problemNobody knows where each hull is atThe whiteboard says one thing, the foreman says another and the owner was told something else entirely.How we fix itA production board showing every build's stage, who's on it and what it's waiting on, on a shed screen and every phone.
- The problemOutboards and electronics arrive lateThe boat's ready for rigging and the motor is still on a truck somewhere. Nobody chased it because nobody knew.How we fix itParts tracking per build: what's ordered, from who, the ETA and alerts when something will hold up the next stage.
- The problemHours disappear into hullsYou quoted 400 hours, it felt like 600 and nobody really knows. Margins on custom builds are a guess.How we fix itStaff clock time against each hull and stage on their phone. Job costing shows quoted versus actual as you go.
- The problemQuotes built from scratch every timeEach enquiry means digging up an old quote, updating prices and hoping you didn't miss the trailer.How we fix itA quote builder with your models, options and current prices. Send a tidy quote in minutes and convert it to a build when they sign.
- The problemCompliance paperwork in a folderBuilders plate details, HIN, QA checks and sea trial notes live on paper, if they're written down at all.How we fix itDigital QA checklists per stage, builders plate and HIN records and sea trial sign-off stored against each hull.
- The problemHandover is a box of manualsEngine manuals, warranty cards, wiring diagrams and the receipt for the stereo, all in a cardboard box on the passenger seat.How we fix itA digital handover pack in the portal: manuals, warranties, wiring, spec sheet and service schedule, there for life.
- The problemDealer orders by emailDealers email stock orders and spec requests, then ring to ask when their boat is coming.How we fix itA dealer portal to order stock boats, pick options and see build slots and progress without picking up the phone.
- The problemWarranty claims by textBlurry photos, no hull number and no idea what was fitted to that boat two years ago.How we fix itOwners lodge warranty claims in the portal with photos. The full build record is right there for your team.
02What we build
Solutions
What we build for boat builders. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Shed photo uploader
Snap a photo on the floor, pick the hull and stage, done. No emailing, no sorting folders later.
Quote builder
Your models, options and prices in one place. Professional quotes in minutes that turn into builds when signed.
Options & variations
Owners choose and approve options online. Variations priced, signed off and added to the final claim.
Milestone payments
Deposit and progress claims requested at each stage, paid by card or bank, synced to Xero or MYOB.
Production board
Every hull's stage, who's on it and what's holding it up, on a shed TV and every phone.
Build slot calendar
Mould and bay availability planned months out, so you know when you can actually promise a delivery.
Parts & supplier tracking
Outboards, trailers, electronics and fit-out gear tracked per build with ETAs and late alerts.
Timesheets & job costing
Hours clocked per hull and stage, materials costed and quoted versus actual on every build.
QA & compliance records
Stage checklists, builders plate and HIN details, sea trial sign-off and photos stored per hull.
Digital handover packs
Manuals, warranties, wiring diagrams and service schedules delivered in the portal for life.
Warranty & after-sales
Claims lodged with photos against the original build record, plus service reminders for owners.
Dealer portal
Dealers order stock boats, choose options and track build progress at their own pricing.
Enquiry & lead tracker
Website, boat show and Boatsales enquiries in one pipeline with follow-up reminders.
A website that floats
Hand-built, quick on mobile, with your models, a build configurator and recent launches, built to rank for 'custom boat builder' in your area.
03The systems
The big ones
Your whole shed, on one system.
These are the systems boat builders ask us about most. Each one works on its own and they get properly clever when they're joined up.
Owner build portal
Owners watch their boat come together.
Every owner gets their own login with photos, milestones and the expected launch date. Your team posts photos from the floor in seconds and the owner gets a notification. Fewer emails asking for updates and a lot more excited owners.
- Photo timeline per build
- Milestones from mould to launch
- Upload from a phone on the floor
- Owner notifications by email or SMS
- Plans, renders and spec sheets
- Expected launch date kept current
- Messages kept against the build
- Share link for family and mates
- Works on any phone or tablet
Options & payments
Spec agreed in writing. Payments that ask for themselves.
Owners pick options from your price list and approve changes online, so the floor builds what was actually sold. Each milestone triggers its progress claim automatically and approved variations land on the right invoice.
- Options from your own price list
- Online approval with a signature
- Approved spec flows to the build sheet
- Variations priced and signed off
- Deposit and stage claims automated
- Card or bank payment
- Payment reminders by email and SMS
- Synced to Xero or MYOB
- Running total the owner can see
Production board
Every hull, every stage, one screen.
A production board on the shed TV and every phone shows where each build is at, who's working on it and what it's waiting on. Staff clock hours against hulls and stages so you finally know what each boat really costs to build.
- Board view of every build
- Stages set up your way
- Who's on what today
- Blocked builds flagged
- Timesheets per hull and stage
- Quoted versus actual hours
- Materials costed per build
- Build slots and bay planning
- Shed TV mode
Parts tracking
Know the motor's late before the boat is ready for it.
Every major component is tracked against its build: outboards, trailers, electronics, upholstery and fit-out gear. You see what's ordered, what's arrived and what's going to hold up the next stage.
- Parts list per build
- Supplier, order date and ETA
- Arrived and fitted status
- Alerts when a part will hold up a stage
- Serial numbers recorded on arrival
- Purchase orders from the system
- Supplier contacts in one place
- Serials flow into the handover pack
Handover & after-sales
Hand over a boat, not a box of paperwork.
QA checklists, builders plate details, HIN and sea trial notes are recorded as you build. At handover the owner gets a tidy digital pack with every manual, warranty and serial number. When a warranty claim comes in, the full build history is one click away.
- QA checklists per stage
- Builders plate and HIN records
- Sea trial sign-off with photos
- Manuals and wiring diagrams
- Warranties and serial numbers
- Service schedule and reminders
- Warranty claims with photos
- Full build history per hull
04How it changes
Before and after
A new hull, wolloped.
Here's how a hull coming out of the mould could change. Every shed is different, so we map yours first.
Before
- Owner emails asking for photos again
- Walk the shed, take photos, email them over
- Console change from the boat show still on a sticky note
- Write the progress invoice and ring to chase it
- Realise nobody has checked on the outboard
- Manuals go in a box for handover
After
- Owner already saw the photos posted from the floor
- Milestone ticked off on a phone
- Console change approved online and on the build sheet
- Progress claim sent automatically and paid
- Parts board flagged the late outboard last week
- Handover pack builds itself as you go
05Services
Everything under one roof
Software, websites and systems for boat builders.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for boat builders
Built around how your boat building business actually runs: owner build portal, shed photo uploader and the admin in between, in one system you own.
Websites for boat builders
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Boat building business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for boat builders
Quote builder and options & variations: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your boat building business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the platforms you're happy with or replace the ones holding you back.
- Xero
- MYOB
- Stripe
- Square
- Boatsales
- Facebook Marketplace
- Gumtree
- Google Business Profile
- Twilio SMS
- Google Calendar
- Google Drive
- Dropbox
- Microsoft 365
- DocuSign
- Deputy
- Employment Hero
- Mailchimp
- HubSpot
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your boat building business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time in the shed, the office and on the phone with your owners, then work out what's actually slowing your builds down.
- 02
Archi-tech
We plan it before writing code: your models, options, stages, payments, parts, staff hours, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the owner portal or production board first, so you get a win before the next launch.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things boat builders ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can we share 3D renders or plans with owners?
Yes. Plans, renders and spec sheets can be shared in the portal alongside photos and milestones.
How hard is it for the team to post photos?
Easy. Open it on a phone, pick the hull and stage, take the photo. It lands in the owner's portal without anyone sorting folders or writing emails.
Can owners change options online?
Yes. They choose from your price list and approve changes in the portal. You decide what's still changeable at each stage and the approved spec goes to the build sheet.
Does it work for production boats and one-off custom builds?
Yes. Production builds can follow standard stages and option lists while custom builds get their own stages, variations and costing.
Do we have to switch from Xero or MYOB?
No. We build around what works. Invoices, payments and contacts sync to Xero or MYOB and we connect the other tools you're happy with.
Can our dealers use it too?
Yes. Dealers can get their own logins to order stock boats, choose options and follow progress at their own pricing.
How much does a boat build system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like an owner photo portal can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most boat builders we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a boat building business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.