Keg tracking
QR codes on every keg, scan out and back, venue balances and overdue keg reminders sent automatically.
Kombucha brewery software: keg rental & venue orders
Kombucha brewers: kegs out, kegs back, orders in. Brew more, chase less.
Keg rentals live on a spreadsheet, cafes order by text on a Sunday night and your fans can only grab a bottle if they catch you at the Saturday market. We build keg, venue ordering, subscription and batch systems for kombucha brewers that all talk to each other, then we host them and look after them.
Looking for kombucha wholesale and keg software that handles venues and fans in one place?
A kombucha brewery is a fermentation lab, a wholesaler, a delivery business and a market stall all sharing one cool room. Kegs and kegerators go out to cafes, gyms and health food stores. Cartons go to regulars. Bottles go to the market. Each of those usually runs on its own spreadsheet, group chat or notebook, so nobody quite knows how many kegs are out or how many bottles of ginger turmeric are left.
Wollopit builds custom kombucha software around how your brewery actually runs. Venues reorder in a portal and see what's pouring this week. Every keg carries a QR code so it comes home. Subscriptions bill themselves and the delivery run builds itself from the orders. Batch records, pH logs and best-before dates sit behind every bottle. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from kombucha brewers
Does your kombucha brewery have these problems? Here's how we'd fix them.
Most kombucha brewers we talk to make a cracking brew and run the business on texts, spreadsheets and memory. It holds together until a keg goes missing or a cafe runs dry on a Saturday.
- The problemKegs go walkaboutThirty kegs out across cafes, gyms and health food stores and the spreadsheet only accounts for twenty-two.How we fix itQR keg tracking: scan out, scan back and see exactly which venue holds which keg and for how long.
- The problemVenue orders by textCafes text, DM and email orders at all hours. Someone retypes them into Xero and one always gets missed.How we fix itA venue portal where cafes reorder kegs and cartons at their own pricing, with invoices straight into Xero or MYOB.
- The problemDeposits and loan gear forgottenYou lent a kegerator, two taps and a gas bottle to a cafe that changed hands last month. Nobody wrote down the deposit.How we fix itKeg deposits and loan equipment recorded per venue, shown on every invoice and ticked off when they come back.
- The problemVenues don't know what's onCafes order the flavour you stopped brewing in March while the new seasonal sits in the cool room.How we fix itA live flavour list in the portal showing what's ready now, what's on second ferment and what's coming next.
- The problemFans only buy at marketsYour regulars only get a bottle if they catch you at the Saturday market before you sell out.How we fix itAn online shop with local delivery, click and collect and market pre-orders so the good stuff is set aside.
- The problemSubscriptions in a notebookWeekly cartons for locals tracked by hand and paid by bank transfer whenever people remember.How we fix itSubscriptions that bill themselves. Customers swap flavours or skip a week and the packing list builds itself.
- The problemDelivery runs planned by memoryDelivery day is a mental map of who needs what, plus which empties to collect on the way.How we fix itRuns built from orders and pickup requests, sorted by area, on the driver's phone with proof of delivery.
- The problemThe brew room runs on a whiteboardWhich fermenter is on day nine, which batch got the hibiscus and when it needs bottling all lives in your head.How we fix itA fermenter board with batch start dates, second ferment timers and bottling and kegging reminders.
- The problemBatch records on clipboardspH readings, temperatures and alcohol test results scribbled on paper that's hard to find when the council visits.How we fix itDigital batch records with pH, temperature and ABV test logs, linked to every keg and carton in case of a recall.
- The problemWarm bottles turn into gushersA carton sits in a warm van or a cafe's back room, keeps fermenting and comes back as a complaint.How we fix itBest-before dates per batch, oldest stock picked first, fridge temperature logs and storage reminders for venues.
- The problemStock never adds upMarket sales, online orders and venue cartons all come out of the same cool room and nobody knows what's left.How we fix itOne stock count shared by the shop, the venue portal and the market POS, with low-stock alerts per flavour.
02What we build
Solutions
What we build for kombucha brewers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Venue ordering portal
Accounts for cafes, gyms and stores with their own pricing, two-tap reorders and standing weekly orders.
Deposits & loan equipment
Keg deposits, kegerators, taps and gas bottles recorded per venue and settled when they come home.
Live flavour list
What's ready, what's fermenting and what's coming, shown in the portal and on your website.
Online shop
Bottles, mixed cartons, gift packs and merch with local delivery, shipping and click and collect.
Subscriptions
Weekly or fortnightly cartons with automatic billing, flavour swaps, skips and failed-payment retries.
Market pre-orders & POS
Pre-orders held for pickup at the stall and market sales from Square flowing into the same stock count.
Delivery runs
Drops and keg pickups grouped by area, a run sheet on the driver's phone and proof of delivery photos.
Fermenter board
Every vessel on one screen: batch, flavour, day count, second ferment timers and bottling reminders.
Batch & safety records
pH, temperature, ingredient lots and ABV test results logged per batch and traceable to every order.
Stock & best-before
Finished stock by flavour and batch, best-before dates, oldest-first picking and low-stock alerts.
Invoicing & accounts
Venue invoices, deposits and credit terms pushed to Xero or MYOB with overdue reminders.
A website with fizz
Hand-built, quick on mobile, with the live flavour list, stockists map and market dates, built to rank locally.
03The systems
The big ones
Your whole kombucha brewery, on one system.
These are the systems kombucha brewers ask us about most. Each one works on its own and they get properly clever when they're joined up.
Keg tracking & deposits
Every keg knows where it is.
Each keg gets a QR code that's scanned when it leaves and when it comes home. You see which venue holds what, how long it's been there and what deposit is owed. Loaned kegerators and taps are tracked the same way.
- QR scan out and back on any phone
- Keg balances per venue
- Deposits charged and refunded
- Kegerators, taps and gas bottles tracked
- Overdue keg reminders by email or SMS
- Venues request pickups online
- Keg cleaning and sanitising logs
- Batch linked to every filled keg
- Lost keg reports and write-offs
Venue ordering portal
Cafes reorder themselves. No more Sunday night texts.
Cafes, gyms and health food stores log in to their own portal with their pricing, this week's flavours and their order history. Orders drop straight onto the delivery run and invoices land in Xero or MYOB.
- Trade accounts with their own pricing
- Kegs and cartons in one order
- Two-tap reorders and standing orders
- Live flavour availability
- Pickup and swap requests
- Invoices into Xero or MYOB
- Credit terms and account holds
- New flavour alerts and sell sheets
- Order cut-off times per delivery day
Shop & subscriptions
Fans buy every week, not just at the market.
An online shop for bottles, mixed cartons and gift packs, plus subscriptions that bill themselves. Customers swap flavours or skip a week on their own and market pre-orders are waiting at the stall.
- Bottles, cartons and gift packs
- Weekly or fortnightly subscriptions
- Automatic billing and card retries
- Flavour swaps and skip a week
- Local delivery and shipping rates
- Market pre-orders and stall pickup
- Gift cards and discount codes
- Packing lists built from orders
- Customer emails and SMS
Delivery runs
The run builds itself from the orders.
Venue orders, home deliveries and keg pickups come together into one run sorted by area. The driver gets it on their phone, scans kegs out and back at each stop and snaps a photo as proof of delivery.
- Runs built from orders and pickups
- Stops grouped by area and day
- Run sheet on the driver's phone
- Keg scans at every stop
- Proof of delivery photos
- Empties to collect listed per stop
- Venue notified when you're close
- Missed drops rolled to the next run
Brewing & batch records
The brew room, off the whiteboard.
A fermenter board shows what's in every vessel and what day it's on. Log pH, temperatures and ABV tests as you go and the batch record writes itself, linked to every keg and carton it ends up in.
- Fermenter board for every vessel
- First and second ferment timers
- Bottling and kegging reminders
- pH and temperature logs
- ABV test results per batch
- Tea, sugar and fruit lots recorded
- Best-before dates per batch
- Recall lookup: which venues got what
- Recipe library and batch scaling
- Ingredient stock and reorder alerts
04How it changes
Before and after
A keg swap day, wolloped.
Here's how a Thursday delivery day could change. Every kombucha brewery is different, so we map yours first.
Before
- Scroll back through texts and DMs to find the orders
- Guess which flavours are actually ready
- Check the spreadsheet to remember who has kegs
- Plan the run from memory on the back of a docket
- Forget to collect the empties at two stops
- Type the invoices into Xero that night
After
- Venue orders already sitting in the portal
- Flavour list shows what's kegged and ready
- Keg balances on screen for every venue
- Run sheet built and on the driver's phone
- Empties listed and scanned back at each stop
- Invoices and deposits already in Xero
05Services
Everything under one roof
Software, websites and systems for kombucha brewers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for kombucha brewers
Built around how your kombucha brewery actually runs: keg tracking, venue ordering portal and the admin in between, in one system you own.
Websites for kombucha brewers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Kombucha brewery system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for kombucha brewers
Deposits & loan equipment and live flavour list: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Shopify, WooCommerce and Square so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your kombucha brewery, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside platforms you're happy with or replace the ones holding you back.
- Shopify
- WooCommerce
- Square
- Xero
- MYOB
- Stripe
- Unleashed
- Cin7
- Faire
- Shippit
- Australia Post
- Sendle
- Klaviyo
- Mailchimp
- Google Business Profile
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your kombucha brewery: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time in the brew room, on the delivery run and at the market stall, then work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your kegs, venues, flavours, subscribers, batches, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually keg tracking or the venue portal first, so you get a win before the next delivery day.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things kombucha brewers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can venues request keg pickups and swaps?
Yes. Venues log in to see the kegs and gear they hold, request a pickup or swap and reorder at their own pricing. Requests land straight on the next delivery run.
Can it track kegerators and taps we lend to cafes?
Yes. Loan equipment is tracked just like kegs, with deposits recorded per venue and reminders if gear hasn't come back.
Can it keep our batch, pH and ABV records?
Yes. You log readings and test results against each batch as you go. Every keg and carton is linked back to its batch so you can see which venues got what if you ever need to.
We sell at markets with Square. Will that work?
Yes. We connect Square so market sales come out of the same stock count as the online shop and venue orders. Pre-orders can be held for pickup at the stall.
We already use Shopify. Do we have to switch?
No. If Shopify or WooCommerce is working for you, we build around it: keg tracking, the venue portal, subscriptions and delivery runs on top. If something's holding you back, we'll show you what replacing it would involve before anything changes.
How much does a kombucha brewery system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like keg tracking or a flavour list can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most kombucha brewers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a kombucha brewery problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.