Volunteer rosters
Shifts online.
Food bank volunteer rosters & stock tracking
Food banks: volunteers rostered, stock tracked. Less waste, more food out the door.
Volunteers rostered by phone, stock counted on paper and agency orders by email. We build volunteer and stock systems for food banks.
Looking for food bank management software?
Food banks need volunteers, stock and distribution organised. We build rosters, stock tracking and agency ordering.
Wollopit builds member portals, booking systems, volunteer rosters and websites for food banks around how your organisation actually runs. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so your people can focus on the community instead of the admin.
01The problems
What we hear from food banks
Does your food bank have these problems? Here's how we'd fix them.
Most food banks we talk to run on a handful of passionate people, a shared inbox and spreadsheets that only one person understands.
- The problemVolunteers by phoneGaps in shifts.How we fix itOnline rosters.
- The problemStock on paperWaste and shortages.How we fix itStock tracking with use-by dates.
- The problemAgency orders by emailRetyped.How we fix itAgency ordering portal.
- The problemDonationsUnrecorded.How we fix itDonation records.
- The problemUse-by datesFood wasted.How we fix itExpiry alerts.
- The problemReportingHard to show impact.How we fix itDistribution reports.
02What we build
Solutions
What we build for food banks. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Stock tracking
With use-by dates.
Agency portal
Partner orders.
Donation records
Received goods.
Expiry alerts
Less waste.
Impact reports
Food distributed.
03How it changes
Before and after
A Christmas hamper drive, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Volunteers rung
- Stock counted on paper
- Agency orders emailed
- Food expires
After
- Rosters online
- Stock tracked
- Orders in portal
- Expiry alerts
04Services
Everything under one roof
Software, websites and systems for food banks.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for food banks
Built around how your food bank actually runs: volunteer rosters, stock tracking and the admin in between, in one system you own.
Websites for food banks
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Food bank system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for food banks
Agency portal and donation records: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Google Workspace, Microsoft 365 and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your food bank, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Google Workspace
- Microsoft 365
- Stripe
- Xero
- Mailchimp
- Eventbrite
- Humanitix
- Google Maps
- Twilio SMS
- Zoom
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your food bank: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things food banks ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can partner agencies order online?
Yes. Agencies can see available stock and place orders.
How much does it cost?
It depends on what you need, so we quote up front once we understand your food bank. No surprise invoices, no lock-in and you own what we build. We know budgets are tight and we'll help you stage it.
Can volunteers use it without training?
Yes. We keep it simple enough that a new volunteer can pick it up on their phone in a few minutes.
Can it take donations, memberships and bookings?
Yes. Payments, renewals, receipts and bookings can all run online, with reports for your committee or board.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most food banks we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a food bank problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.