Online raffles
Ticket sales within your permit conditions, numbered tickets, paper sales entered alongside and a recorded draw.
Service club software: raffles, rosters & events
Service clubs: fundraise more, organise less. More sizzle, less shuffle.
Raffle tickets sold from a book, BBQ shifts filled by ringing round, meal numbers guessed for the venue and dues chased by a treasurer who'd rather be doing anything else. We build raffle, roster, meeting, event and member systems for service clubs that all talk to each other, then we host them and look after them.
Looking for service club software that handles the raffles, the rosters and the members?
A service club runs a lot more than a weekly dinner. There's the Saturday sausage sizzle, the Christmas raffle, the gala night, the bulletin, the community projects, the scholarships and the dues. Most of it sits with a handful of dedicated volunteers juggling a phone, a ticket book, a spreadsheet and an inbox. When the board changes over in July, half of it walks out the door with them.
Wollopit builds custom service club software around how your club actually works. Members put their hand up for BBQ shifts on their phone. Raffles sell online within the conditions of your permit. The venue gets an accurate meal count without twenty phone calls. Dues renew themselves and the new secretary inherits a system instead of a shoebox. We connect the tools you already use, work alongside your district or international platforms and look after the lot on our own servers.
01The problems
What we hear from service clubs
Does your service club have these problems? Here's how we'd fix them.
Most clubs we talk to have members who'll happily flip snags for four hours. What wears them out is the ringing, chasing, counting and retyping behind it.
- The problemRaffle tickets sold by handTicket books handed out at a meeting, half never come back and you only reach whoever walks past the table.How we fix itOnline raffles built to your permit conditions, with numbered tickets, a draw record and winners notified automatically. Paper sales entered alongside.
- The problemBBQ shifts filled by phoneSomeone rings round every member each week to cover the sausage sizzle, then two people drop out Friday night.How we fix itAn online roster where members grab shifts on their phone, swap with each other and get an SMS reminder the night before.
- The problemMeal numbers guessed for the venueThe venue wants numbers by Tuesday, apologies arrive by text and you still pay for six dinners nobody ate.How we fix itMeeting RSVPs with apologies, guests and dietary needs, plus a meal count sent to the venue on deadline.
- The problemGala tickets on a clipboardTables of ten sold by word of mouth, cash in envelopes and a seating plan drawn on the back of the agenda.How we fix itEvent ticketing with table bookings, dietary notes, seating plans and QR check-in at the door.
- The problemDues chased all yearThe treasurer emails reminders one by one, ticks off bank deposits and retypes it all into Xero.How we fix itMember renewals online with card or bank transfer, automatic reminders and payments synced to Xero or MYOB.
- The problemThe bulletin eats Sunday nightThe editor copies speaker notes, birthdays and roster reminders out of emails and pastes them into a newsletter.How we fix itA weekly bulletin that pulls in the speaker, the roster, upcoming events and birthdays, ready to send in Mailchimp.
- The problemNobody sees the good you doProjects get a Facebook post and a photo, then disappear. Donors and the community never hear how it turned out.How we fix itProject pages with goals, progress, photos and a donate button, so supporters see exactly where the money went.
- The problemService hours on scraps of paperDistrict wants hours and dollars raised, so someone digs through months of rosters and receipts to guess.How we fix itVolunteer hours logged automatically from rosters and events, with district and annual reports in a click.
- The problemNew member enquiries go nowhereSomeone fills in the website form, it lands in an old inbox and nobody follows up for a month.How we fix itEnquiries routed to the membership director, guest invites to the next meeting and an induction checklist that tracks every step.
- The problemChangeover in JulyThe new board inherits passwords on a sticky note, files in someone's personal Gmail and no idea how last year's raffle ran.How we fix itClub records, roles and logins owned by the club, so a new president or secretary picks up exactly where the last one left off.
- The problemGrant and scholarship applications by emailCommunity grants and school scholarships arrive as attachments, get printed and are scored on paper.How we fix itOnline applications with eligibility questions, committee scoring and outcome letters sent from the same place.
02What we build
Solutions
What we build for service clubs. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Volunteer rosters
Sausage sizzles, markets, car parking and events with shift sign-ups, swaps and SMS reminders.
Meeting RSVPs & meal counts
Attendance, apologies, guests and dietary needs, with numbers sent to the venue on time.
Event ticketing
Gala dinners, trivia nights and golf days with tables, seating plans, add-ons and QR check-in.
Member dues & renewals
Online renewals, automatic reminders, pro-rata joins and payments synced to Xero or MYOB.
Weekly bulletin builder
Speaker, roster, events and birthdays pulled together into a bulletin ready for Mailchimp.
Project pages & donations
Goals, progress bars, photos and a donate button for each community project.
Service hours & reports
Hours and funds raised tallied from rosters and events, with district and annual reports.
Member enquiries & induction
Website enquiries to the right person, guest tracking and an induction checklist for new members.
Grants & scholarships
Online applications, committee scoring and outcome letters for the money your club gives out.
BBQ floats & takings
Float out, takings in, card sales from Square and a running total per event for the treasurer.
Club handbook & handover
Roles, procedures, permits and logins kept by the club so changeover in July is painless.
A website that recruits
Quick on mobile, with what's on, projects, meeting details and a join button, built to be found locally.
03The systems
The big ones
Your whole club, on one system.
These are the systems service clubs ask us about most. Each one works on its own and they get properly useful when they're joined up.
Raffles
Sell tickets past the shopping centre table.
Run your raffle online within the conditions of your state's rules and your permit. Supporters buy on their phone, members sell paper tickets alongside and every ticket lands in one record ready for the draw.
- Built to your permit conditions
- Numbered tickets with email receipts
- Paper ticket sales entered alongside
- Member seller links and tallies
- Prize pages with photos
- Card payments through Stripe
- Recorded draw with an audit trail
- Winners notified automatically
- Results published on your website
- Sales and costs report for your return
Volunteer rosters
Shifts filled without a single phone call.
Post the sausage sizzle, the market stall or the carols car park and members grab a shift on their phone. Swaps happen between members and reminders go out by SMS, so the coordinator only steps in when a gap appears.
- Shift sign-ups from any phone
- Member-to-member shift swaps
- SMS and email reminders
- Gaps flagged to the coordinator
- Partners and friends as helpers
- Printable roster for the noticeboard
- Works for members without smartphones
- Food safety and induction notes per role
- Hours logged automatically
- Recurring events like monthly BBQs
Meetings & members
Know who's coming before the soup's served.
Members RSVP or send apologies in one tap and bring guests or a partner. The venue gets an accurate meal count by deadline and attendance flows straight into your records.
- One-tap RSVPs and apologies
- Guests, partners and visiting members
- Dietary needs per member
- Meal count sent to the venue
- Speaker and program schedule
- Attendance records and make-ups
- Member directory with roles
- Board and committee lists
- Zoom links for hybrid meetings
- Birthdays and anniversaries
Events & ticketing
Gala nights that sell their own tables.
Create the event once and it shows on your website with tickets, tables and add-ons. Dietary notes and seating plans build themselves as bookings come in and the door team checks people in by QR.
- Individual tickets and tables of ten
- Seating plan from bookings
- Dietary notes on every guest
- Add-ons like raffle tickets or auction
- Sponsor packages and logos
- QR check-in on any phone
- Golf days with teams and tee times
- Reminder emails and SMS
- Sales synced to Xero
- Net raised per event
Dues & projects
Money in, impact out, treasurer smiling.
Member dues renew themselves with reminders and payments land in Xero or MYOB. Each community project gets its own page with a goal and progress, so donors and members can see what their money did.
- Online renewals by card or bank transfer
- Automatic dues reminders
- Pro-rata fees for new members
- Payments synced to Xero or MYOB
- Project pages with goals and progress
- Donations with receipts
- Funds raised per project
- Photos and updates for donors
- Annual report figures ready
- Treasurer dashboard
04How it changes
Before and after
A Saturday sausage sizzle, wolloped.
Here's how a weekend BBQ could change. Every club is different, so we map yours first.
Before
- Ring twenty members to fill four shifts
- Two pull out by text on Friday night
- Float counted on the kitchen bench
- Takings written on an envelope
- Treasurer retypes it all on Monday
- Hours for district guessed at year end
After
- Members grab shifts on their phone
- Swaps sorted between members and the gap flagged
- Float logged out to the coordinator
- Cash and Square card sales tallied together
- Takings land in Xero on their own
- Hours added to the district report automatically
05Services
Everything under one roof
Software, websites and systems for service clubs.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for service clubs
Built around how your service club actually runs: online raffles, volunteer rosters and the admin in between, in one system you own.
Websites for service clubs
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Service club system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for service clubs
Meeting RSVPs & meal counts and event ticketing: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect ClubRunner, DACdb and Google Workspace so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your service club, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools your club already relies on, work alongside district and international platforms and replace the bits holding you back.
- ClubRunner
- DACdb
- Google Workspace
- Microsoft 365
- Stripe
- Square
- PayPal
- Xero
- MYOB
- Mailchimp
- TryBooking
- Eventbrite
- Humanitix
- Canva
- Google Maps
- Twilio SMS
- Zoom
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your service club: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit in on a meeting, talk to the president, secretary and treasurer and find out where the ringing round and retyping actually happen.
- 02
Archi-tech
We plan it before writing code: your raffles, rosters, meetings, events, members, district reporting, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before the next big fundraiser.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks or the board changes over you call the people who built it.
08Questions
FAQ
Things service clubs ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Are online raffles legal?
It depends on your state and your permit. We build raffles to match the conditions of your permit, including ticket limits, prize rules and draw records. Your club stays responsible for the permit itself.
Will our older members be able to use it?
Yes. We design it for members who aren't fussed on technology. Big buttons, SMS replies instead of logins where it helps and printable rosters so nobody gets left out.
Does it work with ClubRunner or our district system?
Usually. If ClubRunner or DACdb is doing the job for your district we build around it and connect where we can, so you're not entering members twice.
We already use TryBooking and Mailchimp. Do we have to switch?
No. If a tool is working for your club we build around it. If it's holding you back we'll show you what replacing it would involve before anything changes.
What happens when the board changes in July?
Everything belongs to the club, not a person. New office bearers get their logins, history and procedures handed over in minutes.
Can we take card payments at the BBQ?
Yes. We can connect Square or Stripe so card sales and cash takings come together in one tally for the treasurer.
How much does a service club system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like a BBQ roster or meeting RSVPs can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most service clubs we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a service club problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.