Member database
Always current.
Community group memberships, events & newsletters
Community groups: less admin for volunteers. Members, events and newsletters.
Memberships on spreadsheets, renewals chased and newsletters built by hand. We build simple member and event systems for community groups.
Looking for community group membership software?
Community groups run on a few dedicated volunteers. We build simple tools so they spend less time on admin.
Wollopit builds member portals, booking systems, volunteer rosters and websites for community groups around how your organisation actually runs. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers, so your people can focus on the community instead of the admin.
01The problems
What we hear from community groups
Does your community group have these problems? Here's how we'd fix them.
Most community groups we talk to run on a handful of passionate people, a shared inbox and spreadsheets that only one person understands.
- The problemMemberships in spreadsheetsOut of date.How we fix itMember database.
- The problemRenewals chasedPayments missed.How we fix itAutomatic renewals.
- The problemEventsRSVPs by email.How we fix itEvent sign-ups.
- The problemNewslettersBuilt by hand.How we fix itSimple newsletters.
- The problemCommittee handoversRecords lost.How we fix itPersistent records.
- The problemGrantsApplications scattered.How we fix itGrant tracking.
02What we build
Solutions
What we build for community groups. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Renewals
Reminders and payments.
Event sign-ups
RSVPs and tickets.
Newsletters
Easy to send.
Committee records
Kept between years.
Grant tracking
Applications and reports.
03How it changes
Before and after
An AGM, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Spreadsheet of members
- Renewal emails
- RSVPs in inbox
- Records lost
After
- Member list online
- Renewals automatic
- RSVPs tracked
- Records kept
04Services
Everything under one roof
Software, websites and systems for community groups.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for community groups
Built around how your community group actually runs: member database, renewals and the admin in between, in one system you own.
Websites for community groups
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Community group system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for community groups
Event sign-ups and newsletters: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Google Workspace, Microsoft 365 and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your community group, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Google Workspace
- Microsoft 365
- Stripe
- Xero
- Mailchimp
- Eventbrite
- Humanitix
- Google Maps
- Twilio SMS
- Zoom
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your community group: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things community groups ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Is it affordable for a small group?
We keep it simple and can stage it so it suits a small budget.
How much does it cost?
It depends on what you need, so we quote up front once we understand your community group. No surprise invoices, no lock-in and you own what we build. We know budgets are tight and we'll help you stage it.
Can volunteers use it without training?
Yes. We keep it simple enough that a new volunteer can pick it up on their phone in a few minutes.
Can it take donations, memberships and bookings?
Yes. Payments, renewals, receipts and bookings can all run online, with reports for your committee or board.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most community groups we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a community group problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.