Adoptable animal listings
Photos, video, personality notes and 'good with' tags on a searchable page that's always current.
Animal rescue software: adoptions, fosters & donations
Animal rescues: more animals into loving homes. Rescue more, chase less.
Animals get listed on Facebook, applications land in five different inboxes, foster carers get wrangled by text and the vet records live in a plastic folder. We build adoption, foster, records and donation systems for animal rescues that all talk to each other. Then we host them and look after them.
Looking for animal rescue software that handles adoptions, fosters and donations?
A rescue is a shelter, a matchmaking service, a vet logistics operation and a charity, all run by volunteers after work. Most groups juggle PetRescue listings, a Facebook page, a Google Form, a shared inbox, a group chat of foster carers and a spreadsheet that one person understands. When that person goes on holiday, so does the system.
Wollopit builds custom software around how your rescue actually runs. List an animal once and it shows on your website, PetRescue and your socials. Applications get screened online and matched to the right animal. Fosters update their animals from their phone. Vet visits, desexing and microchips are logged in one place. Donations and adoption fees come in online and land in Xero. We host it and look after it so your volunteers can get back to the animals.
01The problems
What we hear from animal rescues
Does your animal rescue have these problems? Here's how we'd fix them.
Most rescues we talk to are run by people giving up their nights and weekends. The animals get all the love. The admin gets whatever's left at 11pm.
- The problemListings live on Facebook onlyAnimals get posted once and buried under the feed. Adopters can't search by size, age or whether they're good with cats.How we fix itSearchable adoptable animal listings on your website with proper filters, pushed to PetRescue and your socials from one place.
- The problemApplications lost in the inboxForms arrive by email, Messenger and Instagram DM. Half are missing answers and nobody knows who's already replied.How we fix itOnline applications that ask the questions you actually need. Each one lands in a shared queue against the right animal so everyone can see who's on it.
- The problemScreening takes foreverRinging references, checking landlord approval and booking home checks across three volunteers' phones.How we fix itScreening checklists, reference requests sent automatically and home checks booked into a shared calendar.
- The problemFoster callouts by group textAsking forty people who can take a litter of kittens tonight, then losing track of who said yes.How we fix itA foster carer network with capacity, preferences and skills. Send a callout and see who's free in one tap.
- The problemVet records in a plastic folderVaccinations, desexing, microchips and meds scattered across paper receipts, vet emails and someone's memory.How we fix itOne record per animal with vet visits, vaccinations, desexing, microchip numbers, medications and reminders when the next one's due.
- The problemFosters can't update anythingNew photos and notes come in by text. Then someone has to repost them by hand.How we fix itA foster portal where carers add photos, personality notes and weight checks straight to the animal's profile.
- The problemAdoption fees by cash and transferChasing bank transfers, matching reference numbers and handing over animals before the money's cleared.How we fix itOnline adoption payments with the fee set per animal, receipts sent automatically and everything reconciled in Xero.
- The problemDonations are ad hocA PayID screenshot on Facebook and a tin at the markets. Regular supporters have no easy way to give monthly.How we fix itDonation pages for one-off and monthly giving, appeals for specific animals and receipts sent automatically.
- The problemAdoption days run off a clipboardWhich animals are going, which fosters are bringing them and which volunteers are on, all sorted in a panic the night before.How we fix itAdoption day planning with animal line-ups, volunteer rosters, meet-and-greet bookings and a checklist for the van.
- The problemVolunteers and paperwork everywhereRosters in a spreadsheet, police checks expiring unnoticed and adoption contracts printed, signed and scanned.How we fix itVolunteer rosters with check expiry reminders. Adoption contracts get signed on a phone and filed against the animal.
- The problemFollow-ups fall through the cracksNobody checks in after two weeks. Adopters who are struggling don't know who to ask until the animal comes back.How we fix itAutomatic post-adoption check-ins by email or SMS, with any returns logged against the animal's history.
02What we build
Solutions
What we build for animal rescues. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
PetRescue & social publishing
List once and get it out to PetRescue, Facebook and Instagram. Mark an animal adopted and it comes down everywhere.
Adoption applications
Online forms per species with the questions you need, saved progress and updates for applicants.
Screening & matching
Reference checks, landlord approvals, home check bookings and a shortlist for every animal.
Foster carer network
Carers, capacity, skills and preferences in one list. SMS callouts and every placement tracked.
Foster portal
Carers add photos, notes, weights and vet requests from their phone.
Animal records
Intake details, vet history, vaccinations, desexing, microchips, medications and behaviour notes.
Vet bookings & costs
Appointments with your partner vets, invoices logged per animal and a clear cost per animal.
Adoption payments & contracts
Fees paid online, contracts signed on a phone and receipts flowing into Xero or MYOB.
Donations & sponsorships
One-off and monthly giving, sponsor-an-animal pages, appeals and automatic receipts.
Adoption days & fundraisers
Animal line-ups, meet-and-greet bookings, volunteer rosters and tickets for fundraising events.
Volunteer management
Rosters, availability, police check expiry reminders and induction records.
A website that finds homes
Hand-built and quick on mobile, with live listings and donate buttons. Built to rank for 'adopt a dog' in your area.
03The systems
The big ones
Your whole rescue, on one system.
These are the systems rescues ask us about most. Each one works on its own and they get properly clever when they're joined up.
Adoption listings
List an animal once. Adopters find it everywhere.
Every adoptable animal gets a proper profile with photos, personality and what they're good with. Publish it once and it shows on your website, PetRescue and your socials. Mark them adopted and it comes down everywhere at once.
- Photo and video galleries
- Personality and behaviour notes
- Good with kids, dogs and cats tags
- Search by species, size and age
- Bonded pairs listed together
- Published to PetRescue and socials
- On hold, trial and adopted statuses
- Long-stayer and senior spotlights
- Fosters add photos straight in
- Share cards for Facebook and Instagram
Applications & screening
Applications that sort themselves out.
Adopters apply online for a specific animal and answer the questions that matter to you. Every application lands in a shared queue with references, landlord approval and home checks tracked step by step. No more digging through Messenger.
- Forms tailored per species
- Applications linked to the animal
- Shared queue with who's handling what
- Reference requests sent automatically
- Landlord approval uploads
- Home check bookings
- Screening checklist per application
- Templated replies for yes and no
- Meet-and-greet scheduling
- Applicant history and flags
Foster carer network
The right foster, found in minutes.
Every carer's capacity, skills and preferences in one place. Send a callout for a litter of kittens and see who's free in one tap instead of scrolling a group chat. Placements, supplies and check-ins are tracked so nobody gets forgotten.
- Carer profiles and preferences
- Live capacity and spare spaces
- Skills like bottle feeding or medical care
- SMS callouts with one-tap replies
- Placement history per animal
- Supplies and food handouts
- Foster portal on any phone
- Vet request and transport requests
- Carer onboarding and agreements
- Map of carers by suburb
Animal records & vet care
Every vaccine, chip and vet bill in one place.
From intake to adoption, each animal has one record holding its vet history, medications and behaviour notes. Reminders tell you when boosters and treatments are due. Vet invoices get logged so you know exactly what each animal cost.
- Intake and surrender details
- Vaccinations and boosters
- Desexing and microchip records
- Medication schedules
- Due date reminders
- Vet invoices per animal
- Weight and health checks
- Behaviour assessments
- Microchip transfer reminders
- Full history handed to adopters
Donations & payments
Donations and fees that come in on their own.
Donation pages for one-off and monthly giving, appeals for the dog that needs surgery and sponsor-an-animal pages that keep supporters hooked. Adoption fees are paid online before handover. It all reconciles in Xero without the late-night spreadsheet.
- One-off and monthly donations
- Appeals with progress bars
- Sponsor-an-animal pages
- Automatic donation receipts
- Adoption fees paid online
- Fees set per animal
- Card retries for failed payments
- Supporter emails and updates
- Reconciled in Xero or MYOB
- Reports for grants and your AGM
04How it changes
Before and after
An adoption day, wolloped.
Here's how a Saturday adoption day at the local markets could change. Every rescue is different, so we map yours first.
Before
- Post the line-up on Facebook the night before
- Applications pour into Messenger and three inboxes
- Text forty fosters to see who's bringing which dog
- Dig out vet records from a plastic folder
- Take fees in cash and hope the transfers turn up
- Adopted animals stay listed for another week
After
- The line-up publishes to the website and socials from the listings
- Adopters book a meet-and-greet slot online
- Fosters confirm which animals are coming in one tap
- Every animal's vet history is on a volunteer's phone
- Fees get paid online and the contract is signed on the spot
- Adopted animals come down everywhere automatically
05Services
Everything under one roof
Software, websites and systems for animal rescues.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for animal rescues
Built around how your animal rescue actually runs: adoptable animal listings, petRescue & social publishing and the admin in between, in one system you own.
Websites for animal rescues
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Animal rescue system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for animal rescues
Adoption applications and screening & matching: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect PetRescue, ShelterBuddy and Facebook so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your animal rescue, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside rescue platforms you're happy with or replace the ones holding you back.
- PetRescue
- ShelterBuddy
- Google Workspace
- Microsoft 365
- Stripe
- Square
- PayPal
- Xero
- MYOB
- Mailchimp
- Twilio SMS
- Humanitix
- Eventbrite
- Raisely
- GiveNow
- Google Maps
- Jotform
- Canva
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your animal rescue: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit in on an adoption day, a foster callout and the application pile, then work out where your volunteers lose the most time.
- 02
Archi-tech
We plan it before writing code: your animals, applications, fosters, vet records, donations, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before the next kitten season.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things animal rescues ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can foster carers update animal profiles?
Yes. Fosters get their own login on their phone to add photos, personality notes and health updates. You can approve changes before they go live if you want to.
Can our listings go to PetRescue as well as our website?
We connect with PetRescue as far as their platform allows. Where a full sync isn't possible we make it one quick step instead of retyping the whole profile.
Can adopters apply for a specific animal?
Yes. Applications are linked to the animal they're for. You can also take general applications and match people to animals as they come in.
We already use ShelterBuddy or a spreadsheet. Do we have to switch?
No. If something is doing its job we build around it and connect to it. If it's holding you back we'll show you what replacing it would involve before anything changes.
Can volunteers use it on their phones?
Yes. Everything works on a phone, from foster updates to approving applications at the markets. Each volunteer gets their own login so you're not sharing passwords.
Is adopter information kept private?
Yes. Applications hold personal details so access is set by role. Fosters see their animals and coordinators see applications. It's hosted on our own managed servers.
How much does an animal rescue system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online applications or a listings page can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most animal rescues we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an animal rescue problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.