Session sign-ups
Workshop days, special interest groups and outings with numbers capped and reminders by SMS.
Men's shed software: rosters, inductions & members
Men's sheds: sessions, inductions and projects sorted. More sawdust, less paperwork.
The session roster is pinned by the door, machine inductions live in a folder nobody can find and the kindy's planter box request is on a sticky note by the phone. We build simple systems for men's sheds that anyone can use, from the tech-savvy treasurer to the bloke who's never touched a smartphone. Then we host them and look after them.
Looking for men's shed software that's simple enough for every member?
A men's shed is a workshop, a safety program, a volunteer roster, a small business and a place for blokes to have a yarn, all run by volunteers. Most sheds hold it together with a paper sign-in book, a noticeboard, an induction folder and a committee member's spreadsheet. It works until the insurer asks who was supervising or a grant form wants last year's attendance numbers.
Wollopit builds custom men's shed software around how your shed actually runs. Members sign in on a tablet at the door. The bandsaw knows who's been inducted. Community project requests land in one queue. Renewals and shop sales go straight into Xero. Everything uses big text and simple steps, with a coordinator able to do it on anyone's behalf. We host it and look after it so the committee can get back on the tools.
01The problems
What we hear from men's sheds
Does your men's shed have these problems? Here's how we'd fix them.
Most sheds we talk to have brilliant members and a committee doing the admin in their spare time. The paperwork shouldn't be the hardest job in the shed.
- The problemRosters on the noticeboardThe session sheet is pinned by the door, half the members never see it and Tuesday ends up packed while Thursday is empty.How we fix itSession sign-ups online or at the door with SMS reminders. A coordinator can add anyone who rings in.
- The problemNobody's sure who's inductedInduction sign-offs sit in a folder in the office. When someone wants the bandsaw, the supervisor has to take his word for it.How we fix itInduction records per member per machine, shown on a tablet at the door so the supervisor knows who's cleared for what.
- The problemSupervisor gapsA session can't run without a supervisor and the roster lives in one bloke's diary. When he's crook, the shed stays shut.How we fix itA supervisor roster with gaps flagged early, swap requests by text and a reminder the night before.
- The problemThe paper sign-in bookIt's fine until the insurer or a grant report asks how many people came through and who was on the tools.How we fix itTablet sign-in and sign-out with a big button per member. Attendance and hours tallied automatically.
- The problemProject requests by phoneThe kindy wants planter boxes, the RSL wants a honour board fixed and both messages are on sticky notes.How we fix itAn online request form for the community, with a project queue, status updates and simple quotes for materials.
- The problemMemberships in cash and paperRenewals get chased at the AGM, receipts are handwritten and the treasurer spends a weekend matching bank deposits.How we fix itOnline renewals by card or bank transfer, automatic receipts and reminders, with payments landing in Xero.
- The problemMade items gather dustChopping boards, toys and bird boxes stack up waiting for the next market day.How we fix itA simple online shop with click and collect from the shed, plus a market day stock list and card payments.
- The problemGrant applications want numbersEvery grant form asks for attendance, volunteer hours and community projects done. Someone digs through the sign-in book for a week.How we fix itReports on attendance, hours, projects completed and members helped, ready to drop into a grant application.
- The problemA regular quietly stops comingA member who used to be in every week hasn't been seen for a month and nobody noticed.How we fix itA gentle 'haven't seen him lately' list for the coordinator, so someone can give him a call.
- The problemNewsletters by photocopyThe newsletter gets printed, posted and half the news is old by the time it lands.How we fix itGroup emails and SMS in big, plain text, with a printable version for members who still like paper.
02What we build
Solutions
What we build for men's sheds. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Door sign-in tablet
Big buttons, member photos and sign in or out in one tap. Visitors and guests too.
Machine induction records
Who's cleared on the lathe, bandsaw, table saw and drop saw, with refresher dates and supervisor sign-off.
Supervisor roster
Who's supervising each session, gaps flagged and swaps sorted by text.
Community project requests
Schools, councils, clubs and locals request jobs online. Track each one from quote to pickup.
Memberships & renewals
Member records, renewals by card or transfer, receipts and emergency contacts in one place.
Simple shop
Sell what the shed makes online and at markets, with click and collect and card payments.
Group SMS & newsletters
Session changes, working bees and the monthly newsletter sent in plain, big text.
Attendance & grant reports
Attendance, volunteer hours and projects completed, ready for grants, insurers and the AGM.
Machine maintenance log
Blade changes, services and faults reported from a phone, with a machine tagged out until it's fixed.
Timber & consumables list
Donated timber, sandpaper and glue tracked with a low-stock list for the next trip to the hardware.
A website for your shed
Session times, how to join, project requests and the shop, quick on mobile and easy to update.
03The systems
The big ones
Your whole shed, on one simple system.
These are the systems sheds ask us about most. Each one works on its own and they get properly handy when they're joined up.
Sessions & sign-in
Who's in today, without the sign-in book.
Members sign up for sessions online or a coordinator does it for them. On the day they tap their name on a tablet at the door. Supervisors see who's in and the shed has its attendance numbers without anyone counting.
- Session sign-ups with numbers capped
- Tablet sign-in with big buttons and photos
- Coordinator can sign up anyone
- SMS reminders the day before
- Visitors and guests signed in too
- Supervisor roster with gaps flagged
- Swap requests by text
- Emergency contacts one tap away
- Who's in the shed right now
Inductions & safety
Know who's cleared on every machine.
Every member has an induction record for each machine, signed off by a supervisor. Sign in at the door and the screen shows what he can use. Faults get reported from a phone and the machine is tagged out until it's fixed.
- Induction record per member per machine
- Supervisor sign-off on a phone
- Refresher dates and reminders
- Cleared machines shown at sign-in
- Safe work procedures attached to each machine
- Fault reports with a photo
- Machines tagged out until fixed
- Service and blade change log
- Incident and near-miss reports
Community projects
Project requests that don't get lost by the phone.
Schools, kindies, councils, clubs and locals ask for jobs through a simple form on your website. The committee sees them in one queue, says yes or no and tracks each job from materials to pickup.
- Online request form for the community
- One project queue for the committee
- Accept, decline or ask for more info
- Simple materials quotes
- Assign members to a project
- Progress updates to the requester
- Photos of finished work
- Pickup reminders
- Projects completed for grant reports
Members, shop & reports
Renewals, sales and grant numbers, done for you.
Members renew online or the treasurer records cash in a few taps. What the shed makes sells online and at markets. Attendance, hours and projects roll up into reports ready for the next grant or the AGM.
- Member records and emergency contacts
- Online renewals by card or transfer
- Automatic receipts and reminders
- Payments and sales into Xero
- Simple online shop with click and collect
- Market day stock and card payments
- Attendance and volunteer hours reports
- Grant-ready project summaries
- Haven't-been-in-lately list
- Group email and SMS
04How it changes
Before and after
A Tuesday at the shed, wolloped.
Here's how a normal workshop morning could change. Every shed is different, so we map yours first.
Before
- Supervisor rings in crook and nobody has a backup
- Members scribble in the sign-in book, some forget
- Someone asks to use the table saw and nobody's sure he's inducted
- A school rings about a project and the message is lost
- The treasurer chases renewals with a clipboard
- Grant report time means a week with the sign-in book
After
- The roster flagged the gap and a backup said yes by text
- Members tap their name on the tablet at the door
- The screen shows who's cleared on the table saw
- The school's request is sitting in the project queue
- Renewals came in online and are already in Xero
- Attendance and hours are in a report, ready to send
05Services
Everything under one roof
Software, websites and systems for men's sheds.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for men's sheds
Built around how your men's shed actually runs: session sign-ups, door sign-in tablet and the admin in between, in one system you own.
Websites for men's sheds
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Men's shed system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for men's sheds
Machine induction records and supervisor roster: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Google Workspace, Microsoft 365 and Xero so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your men's shed, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools your shed already relies on, work alongside the ones you're happy with or replace the ones holding you back.
- Google Workspace
- Microsoft 365
- Xero
- MYOB
- Stripe
- Square
- SumUp
- Shopify
- TidyHQ
- Mailchimp
- Twilio SMS
- Eventbrite
- Humanitix
- Google Forms
- Google Maps
- Canva
- Zoom
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your men's shed: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend a session in the shed with members, supervisors and the committee, then work out what's actually making the admin hard.
- 02
Archi-tech
We plan it before writing code: your sessions, machines, inductions, members, projects, shop, hosting and cost.
- 03
Build
Real engineering, shown to the committee early and tested by members. Usually the sign-in and inductions first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things men's sheds ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Is it easy for older members?
Yes. Big text, simple steps and one big button where possible. A coordinator can also do anything on a member's behalf, so nobody gets left out.
Do members need a smartphone or email?
No. Members can sign in on the tablet at the door, get SMS on any mobile or ring a coordinator who books them in. Email is optional.
Can it show who's inducted on each machine?
Yes. Each member has an induction record per machine with supervisor sign-off and refresher dates. Supervisors see it at sign-in.
Can it help with grant applications?
Yes. Attendance, volunteer hours, projects completed and members helped are tallied as you go, so the numbers are ready when a grant form asks.
How much does a men's shed system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like door sign-in or induction records can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
We already use TidyHQ or a spreadsheet. Do we have to switch?
No. If something is working we build around it and connect to it. If it's holding you back, we'll show you what replacing it would involve before anything changes.
What if the shed internet is patchy?
We can build the sign-in tablet to keep working when the connection drops and catch up when it's back. A mobile data dongle usually does the job too.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most men's sheds we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a men's shed problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.