Volunteer rosters
Every team rostered online, with availability, blockout dates, self-managed swaps and reminders.
Church software: rosters, events, giving & small groups
Churches: one hub for the whole community. More ministry, less admin.
The roster lives in a spreadsheet, swaps happen by text on Saturday night, events get a line in the bulletin and giving still comes in envelopes. We build community hubs for churches that pull rosters, events, groups, giving and newcomers into one place. Then we host them and look after them.
Looking for church management software that actually fits how your church runs?
A church runs on volunteers and goodwill. There's a music team, a welcome team, kids church, morning tea, the PA desk, small groups midweek and a hall half the town wants to borrow. Most of it is held together by a parish administrator, a few spreadsheets, a group chat and the notices read out before the last song.
Wollopit builds custom church software around how your church actually works. Volunteers see their roster and sort out their own swaps. Events take their own sign-ups. Giving happens online with receipts sent automatically. Newcomers get a warm follow-up instead of falling through the cracks. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from churches
Does your church have these problems? Here's how we'd fix them.
Most churches we talk to have generous people and a tired admin team. The systems are a patchwork that only works because a couple of people know where everything is.
- The problemRosters in spreadsheetsOne master spreadsheet, emailed out monthly. By the second week half of it has changed and nobody's sure which version is right.How we fix itOnline rosters for every team. Volunteers see their dates on their phone and leaders see gaps at a glance.
- The problemSwaps by text on Saturday nightSomeone's sick, sends five texts to find a cover and the leader only finds out when the wrong person turns up.How we fix itVolunteers request and accept swaps themselves. The team leader is notified and the roster updates on its own.
- The problemPeople forget they're onThe welcome team is short on Sunday because two people forgot. Again.How we fix itAutomatic email and SMS reminders a few days out, with one tap to confirm or ask for a swap.
- The problemBlue Cards and checks expiringWorking with Children Checks tracked in a folder. Nobody notices one has lapsed until the safe ministry audit.How we fix itCheck numbers and expiry dates on every volunteer, with alerts before they lapse. Nobody lapsed can be rostered in kids ministry.
- The problemEvents in the bulletinThe working bee, the women's breakfast and the youth camp get one line in the notices and a handful of people show up.How we fix itEvent pages on your website with sign-ups, payments where needed, reminders and a calendar members can subscribe to.
- The problemGiving by envelopeFewer people carry cash, so the offering bag gets lighter while the bills don't.How we fix itOnline giving for one-off and regular gifts, with funds for general, missions or the building appeal.
- The problemCounting and receipts take foreverTwo counters on Sunday afternoon, a ledger, a bank run and end-of-year statements typed up by hand.How we fix itGifts reconcile to Xero or MYOB. Receipts send themselves and annual giving statements go out in one click.
- The problemSmall group sign-ups on paperA clipboard at the back of the hall, some illegible phone numbers and a group leader who never gets the list.How we fix itA groups directory where people find a group by night, suburb or stage of life, then join with the leader notified.
- The problemNewcomers lost after one visitA connect card goes in the offering bag, sits on a desk for a fortnight and the family never comes back.How we fix itDigital connect cards with an automatic welcome, a follow-up task for the welcome team and a gentle check-in a few weeks later.
- The problemKids check-in on paperA sign-in sheet at the door, allergy notes in someone's head and a scramble when a parent needs to be found.How we fix itKids check-in on a tablet with name labels, allergy and medical alerts, secure pickup codes and a parent page.
- The problemSermons are hard to findSome on YouTube, some on a podcast feed, the rest on a USB in the sound desk drawer.How we fix itA searchable sermon archive with audio, video, notes and series, plus a podcast feed that updates itself.
- The problemThe hall is double bookedThe playgroup, the community choir and a funeral wake all think they've got Thursday morning.How we fix itA facility booking calendar for the hall and rooms, with hire requests, agreements and invoices for outside groups.
02What we build
Solutions
What we build for churches. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Safe ministry register
Blue Card and Working with Children Check numbers, expiry alerts, training records and rostering rules.
Events & sign-ups
Camps, breakfasts, working bees and courses with sign-ups, payments, waitlists and reminders.
Online giving
One-off and regular gifts by card or bank, separate funds and appeals, plus a QR code for the bulletin.
Giving receipts & statements
Automatic receipts, annual giving statements and gifts reconciled into Xero or MYOB.
Small groups directory
Find a group by night, suburb or life stage. Join online and leaders get the details straight away.
Newcomer follow-up
Digital connect cards, welcome emails, follow-up tasks for the welcome team and a pathway into a group.
Kids check-in
Tablet check-in, name labels, allergy alerts, pickup codes and attendance records for each room.
Member directory
A private directory with photos, households and privacy controls so members choose what's shared.
Sermon archive & podcast
Audio, video, notes and series in one searchable place, with a podcast feed that updates itself.
Prayer & pastoral care
Prayer requests, pastoral notes kept private to the right people and care tasks that don't get forgotten.
Hall & room bookings
One calendar for every room, hire requests from outside groups, agreements and invoices.
Notices & newsletters
Write the notices once and send them to email, the website, the screens and the printed bulletin.
A website that welcomes
Hand-built and quick on mobile, with service times, what to expect, events and sermons. Built to rank for 'church near me'.
03The systems
The big ones
Your whole church, in one hub.
These are the systems churches ask us about most. Each one works on its own and they get properly useful once they're joined up.
Rosters & volunteers
A Sunday roster that sorts itself out.
Every team gets its own roster with volunteers' availability built in. People see their dates on their phone, swap with someone on the same team and get a reminder before they're on. Leaders see the gaps early instead of at 9.55 on Sunday.
- Rosters for every team and service
- Availability and blockout dates
- Self-managed swaps with leader alerts
- Email and SMS reminders
- One-tap confirm or decline
- Gap alerts for team leaders
- Blue Card and WWCC expiry tracking
- Lapsed checks blocked from kids rosters
- Printable rosters for the noticeboard
- Fair spread so nobody's on every week
Events & sign-ups
Events people actually turn up to.
Create an event once and it appears on your website, in the newsletter and on the screens before the service. People sign up or pay online, get a reminder and check in at the door. You know numbers for catering before the day, not after.
- Event pages on your website
- Free sign-ups or paid tickets
- Capacity limits and waitlists
- Family and group registrations
- Dietary and medical questions
- Camp forms and consent online
- Email and SMS reminders
- QR check-in at the door
- Subscribable church calendar
- Attendance and payments per event
Online giving
Generosity without the envelope.
Online giving for one-off and regular gifts with separate funds for general giving, missions and appeals. Receipts send themselves and gifts flow into your accounts. The treasurer stops dreading June.
- One-off and regular giving
- Card and bank payments via Stripe
- Funds for general, missions and appeals
- QR codes for the bulletin and screens
- Appeal progress bars
- Automatic receipts
- Annual giving statements in one click
- Reconciled to Xero or MYOB
- Cash and envelope entry for counters
- Giver privacy by role
Groups & newcomers
Nobody visits once and disappears.
Newcomers fill in a connect card on their phone and get a warm welcome the same day. The welcome team gets a follow-up task and a reminder to check in. When they're ready the groups directory helps them find their people.
- Digital connect cards via QR
- Same-day welcome email
- Follow-up tasks for the welcome team
- Check-in reminders over the first weeks
- Groups directory by night and suburb
- Join a group online
- Leaders see their members and attendance
- Group messages and studies
- Pastoral notes kept private
- Prayer requests to the right people
Kids check-in
Every child signed in. Every parent at ease.
Families check in on a tablet at the door and get a name label with a matching pickup code. Leaders see allergies and medical notes on the spot. Your safe ministry records keep themselves.
- Tablet check-in at the door
- Name labels and pickup codes
- Allergy and medical alerts
- Room and age group allocation
- Message a parent during the service
- Attendance records per room
- Leaders checked against Blue Card status
- Incident reports on a phone
- Parent page to update details
Sermons & media
Last week's sermon, easy to find.
One searchable archive for every sermon, with audio, video, notes and series artwork. Upload once and it lands on your website and podcast feed. People who missed a week can catch up in a couple of taps.
- Audio, video and notes together
- Series, speakers and Bible passages
- Search by topic or passage
- Podcast feed that updates itself
- YouTube and Facebook livestreams embedded
- Series artwork on the website
- Upload from the sound desk
- Download and share links
04How it changes
Before and after
A Sunday roster, wolloped.
Here's how a Saturday-night swap could change. Every church is different, so we map yours first.
Before
- The roster spreadsheet was emailed three weeks ago
- A volunteer gets sick and texts five people
- Nobody tells the team leader
- Someone checks the Blue Card folder after the fact
- A newcomer's connect card sits on the desk
- Giving comes in by envelope and gets counted Sunday afternoon
After
- Everyone's roster is live on their phone
- The sick volunteer taps 'request swap'
- A teammate accepts and the leader is notified
- The system only offers people with current checks
- The newcomer got a welcome email before lunch
- Online gifts reconcile to Xero overnight
05Services
Everything under one roof
Software, websites and systems for churches.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for churches
Built around how your church actually runs: volunteer rosters, safe ministry register and the admin in between, in one system you own.
Websites for churches
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Church system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for churches
Events & sign-ups and online giving: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Elvanto, Planning Center and Tithe.ly so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your church, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside church platforms you're happy with or replace the ones holding you back.
- Elvanto
- Planning Center
- Tithe.ly
- Pushpay
- ProPresenter
- CCLI SongSelect
- YouTube
- Google Workspace
- Microsoft 365
- Stripe
- Xero
- MYOB
- Mailchimp
- Eventbrite
- Humanitix
- Zoom
- Twilio SMS
- Google Maps
- Canva
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your church: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit in on a Sunday, talk to the office, team leaders and treasurer, then work out what's actually wearing your people out.
- 02
Archi-tech
We plan it before writing code: your teams, rosters, events, groups, giving, privacy, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before the next term of rosters.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things churches ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can volunteers manage their own roster swaps?
Yes. Volunteers can request a swap, a teammate accepts it and the team leader is notified. The roster updates itself and nobody's chasing texts on Saturday night.
We already use Elvanto or Planning Center. Do we have to switch?
No. If your church platform is doing its job, we build around it and fill the gaps: the website, events, giving, newcomer follow-up or whatever's missing. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Can it track Blue Cards and Working with Children Checks?
Yes. We record check numbers and expiry dates, send alerts before they lapse and can stop anyone with a lapsed check being rostered in kids ministry.
How does online giving work?
Gifts are processed through a payment provider like Stripe, with funds for general giving, missions and appeals. Receipts send automatically and gifts can flow into Xero or MYOB.
What about our older members who don't use smartphones?
They're not left out. Rosters can still be printed for the noticeboard, the office can enter swaps and envelope giving can be recorded alongside online gifts.
Is our members' information kept private?
Yes. Access is set by role, so pastoral notes, giving records and kids' details are only seen by the people who need them. Members choose what shows in the directory.
How much does a church system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online rosters or an events page can be quick. Bigger hubs are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most churches we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a church problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.