Asset-based scheduling
Routines and due dates per asset, with monthly, six-monthly, annual and five-yearly jobs created ahead of time.
Fire protection software: testing, defects & statements
Fire protection: every test done, every defect followed up. Test more, type less.
Testing schedules live in a spreadsheet, results get written on paper and typed up at night, defects sit in a tech's notes and the annual statement gets built by hand the week it's due. We build inspection and testing systems for fire protection companies that keep every asset on schedule. Then we host them and look after them.
Looking for fire protection software that actually keeps up with your testing rounds?
Fire protection runs on routine. Monthly, six-monthly, yearly and five-yearly tests across hundreds of sites and thousands of assets: extinguishers, hose reels, hydrants, sprinklers, fire panels, exit and emergency lights, fire doors and pump sets. Miss one and you've got a compliance problem. Find a defect and forget to quote it and that's money walking out the door. Most fire companies hold it all together with a spreadsheet, a stack of test sheets and a scheduler who knows every site by heart.
Wollopit builds custom fire protection software around how your business actually runs. Every asset gets its own routines and due dates, jobs create themselves, techs record results on a tablet against each asset and defects turn into quotes the same day. Annual statements build themselves from the test records and building managers log in to grab their own reports. We connect to the tools you already use, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from fire protection companies
Does your fire protection business have these problems? Here's how we'd fix them.
Most fire protection businesses we talk to have great techs and solid contracts. They're just running thousands of assets off a spreadsheet and a lot of goodwill.
- The problemTesting schedules slipSix-monthly and annual routines live in a spreadsheet and every month a site or two quietly goes overdue.How we fix itEvery asset carries its own routines and due dates. Jobs create themselves weeks ahead and overdue sites flash red.
- The problemTest sheets on paperTechs fill in clipboards in the plant room, then someone types it all up back at the office. Twice if the handwriting's bad.How we fix itResults recorded per asset on a tablet, pass or fail in a tap, with photos and notes. Nothing gets typed twice.
- The problemDefects found, never quotedA failed exit light or a damaged hose reel gets noted on site, then sits in a tech's notes for three months.How we fix itDefects turn into priced quotes automatically, go to the client for approval and become a job the moment they say yes.
- The problemAsset registers are a messThe extinguisher got moved from level 2 to the car park and the register still says level 2.How we fix itAsset registers per site with locations, block plan references, install dates and QR or barcode tags techs scan on site.
- The problemAnnual statements at the deadlineAFSS, occupier statements and ESM reports compiled by hand from a pile of test sheets, usually the week they're due.How we fix itStatements and reports generated straight from the test records, ready to check and sign.
- The problemBuilding managers chasing paperworkStrata and facility managers email for logbooks, defect lists and certificates and someone digs through folders to find them.How we fix itA client portal where managers see their sites, test history, open defects and certificates and approve quotes themselves.
- The problemRounds that zigzag across townTechs criss-cross the coast because jobs were booked by due date, not by area. Half the day is spent in the ute.How we fix itRounds planned by area on a map, with keys, access codes, induction notes and parking all on the job.
- The problemPanel isolations go wrongSomeone forgets to ring the monitoring company before isolating the panel and the brigade turns up to a false alarm.How we fix itSite checklists with isolation steps, monitoring contacts and sign-off before testing starts and after it's restored.
- The problemVan stock nobody tracksExtinguishers, batteries and exit lights swapped on site but never billed because nobody wrote them down.How we fix itParts used on the tablet come out of van stock and land on the invoice. Low stock prompts a restock.
- The problemLicences and tickets expireFire protection licences, EWP tickets and site inductions run out and nobody notices until a tech's turned away at the gate.How we fix itA licence and ticket register per tech with expiry reminders. Jobs only go to techs who are cleared for that site.
- The problemContract billing by handQuarterly and annual service contracts invoiced one by one in Xero, with defect work and call-outs added from memory.How we fix itContract invoices raised on schedule, with defect and after-hours work added automatically and pushed to Xero or MYOB.
02What we build
Solutions
What we build for fire protection companies. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Tablet testing app
Test forms per asset type, pass or fail in a tap, photos, notes and signatures. Works offline in basements and plant rooms.
QR and barcode asset tags
Scan an extinguisher or exit light to pull up its history and record the test against the right asset.
Defect quoting
Defects priced from your rate card, sent for approval and turned into jobs when the client says yes.
Site asset registers
Every asset on site with location, level, block plan reference, install date and service history.
Annual statements and reports
AFSS, occupier statements, ESM reports and service reports generated from test records.
Client portal
Building and strata managers see their sites, reports, defects and certificates and approve quotes online.
Round planning and dispatch
Jobs grouped by area on a map, with access notes, keys and induction requirements on every job.
Site safety checklists
Panel isolation steps, monitoring company contacts and sign-off before and after testing.
Van stock and parts
Stock per vehicle, parts used on site billed automatically and restock lists for the warehouse.
Tech licences and tickets
Licences, EWP tickets and site inductions tracked with expiry alerts and checked at dispatch.
Contract billing
Service contracts invoiced on schedule with defect and call-out work added, straight into Xero or MYOB.
03The systems
The big ones
Your whole testing round, on one system.
These are the systems fire protection companies ask us about most. Each one works on its own and they get properly clever when they're joined up.
Scheduling
Every asset knows when it's due.
Routines live on the asset, not in a spreadsheet. Jobs create themselves ahead of time and get grouped into sensible rounds by area so nothing slips and techs aren't living in the ute.
- Routines per asset type and standard
- Monthly, six-monthly, annual and five-yearly
- Jobs created weeks ahead
- Overdue and due-soon dashboard
- Rounds grouped by area on a map
- Keys, access codes and induction notes
- Client booking windows and after-hours
- Pump set runs and monthly checks
- Tech calendars on their phones
Testing app
Test it on the tablet. Done on site.
Techs scan the tag, record the result and move to the next asset. Forms follow the routines you test to and everything syncs when they're back in signal, so there's no clipboard and no typing up at night.
- Forms per asset type
- Pass or fail in one tap
- Scan QR or barcode tags
- Photos and notes on every result
- Works offline in plant rooms
- Add new assets on the spot
- Parts used come out of van stock
- Client sign-off on screen
- Service report emailed on completion
Defects & quoting
Every defect found becomes a quote, not a note.
Failed tests raise defects automatically, priced from your rate card and grouped per site. Clients approve online and approved work drops straight into the schedule.
- Defects raised from failed tests
- Priced from your rate card
- Photos attached to every defect
- Grouped quotes per site
- Online approval for clients
- Reminders for unapproved quotes
- Approved work becomes a job
- Critical defects flagged first
- Defect history per asset
Statements & reports
The annual statement writes itself.
Every test result feeds the records, so statements and service reports come straight out of the system. Check it, sign it and send it without digging through a year of test sheets.
- AFSS, occupier statements and ESM reports
- Built from real test records
- Service reports per visit
- Logbook pages per system
- Outstanding defects listed
- Statement due-date reminders
- Your branding on every document
- Sent to clients automatically
- Full history kept per site
Client portal
Building managers help themselves.
Strata and facility managers log in to see every site they look after, what's been tested, what failed and what's waiting on their approval. Fewer emails asking for the logbook.
- Logins for building and strata managers
- Every site in one view
- Test history and service reports
- Open defects with photos
- Approve quotes online
- Download statements and certificates
- Book extra work or call-outs
- Invoices and payments
- Multiple managers per client
04How it changes
Before and after
A six-monthly test round, wolloped.
Here's how a single site visit could change. Every fire business is different, so we map yours first.
Before
- Scheduler checks the spreadsheet and notices the site is overdue
- Tech rings around for the key and the access code
- Results written on a clipboard in the plant room
- Failed exit light noted on the back of the sheet
- Sheets typed up at the office two days later
- Annual statement pieced together by hand in a panic
After
- The job created itself three weeks ago and was booked in the round
- Keys, access code and isolation steps are on the job
- Tech scans each tag and records results on the tablet
- Failed exit light raises a priced defect quote
- Service report emails the building manager before the ute leaves
- The statement is built from the records and ready to sign
05Services
Everything under one roof
Software, websites and systems for fire protection companies.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for fire protection companies
Built around how your fire protection business actually runs: asset-based scheduling, tablet testing app and the admin in between, in one system you own.
Websites for fire protection companies
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Fire protection business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for fire protection companies
QR and barcode asset tags and defect quoting: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Uptick, FireMate and simPRO so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your fire protection business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside fire and field service platforms you're happy with or replace the ones holding you back.
- Uptick
- FireMate
- simPRO
- AroFlo
- ServiceM8
- Xero
- MYOB
- Procore
- Microsoft 365
- Google Workspace
- Dropbox
- Deputy
- Employment Hero
- Stripe
- Twilio SMS
- Google Maps
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your fire protection business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We ride along on a test round, sit with your scheduler and work out where the time and the defects are getting lost.
- 02
Archi-tech
We plan it before writing code: your assets, routines, forms, defects, statements, clients, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually scheduling or the testing app first, so you get a win before the next six-monthly round.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things fire protection companies ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it follow the standards we test against?
Yes. Forms and frequencies are built around AS 1851 and the other standards and routines you work to, per asset type. If a routine changes, we update the forms.
Will the testing app work in basements and plant rooms with no signal?
Yes. Techs keep recording results offline and everything syncs once they're back in range.
Can it produce our annual statements?
Yes. AFSS, occupier statements, ESM reports and service reports can be generated from the test records, in your branding, ready for you to check and sign.
Can building managers log in themselves?
Yes. Strata and facility managers get a portal with their sites, test history, defects, quotes and certificates, so they stop emailing you for the logbook.
We already use Uptick or simPRO. Do we have to switch?
No. If your current platform is doing its job, we build around it and fill the gaps, like a client portal, defect quoting or statements. If it's holding you back, we'll show you what replacing it would involve before anything changes.
How much does a fire protection system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller pieces like asset scheduling or a client portal can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Can you bring across our existing asset registers?
Yes. We import your spreadsheets and existing records so every site and asset is there from day one, then help tidy up what's missing.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most fire protection companies we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a fire protection business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.