Online quotes & booking
Instant prices by distance, time and vehicle class, with extras like child seats and meet and greet, booked and paid online.
Chauffeur booking software: quotes, flights & dispatch
Chauffeur services: quoted online, driver on time. Drive more, dispatch less.
Quotes go out by email two hours too late. A flight lands early and nobody's at arrivals. Jobs go to drivers by text and month-end invoicing for corporate accounts eats a whole weekend. We build booking, flight tracking, dispatch and account systems for chauffeur and limousine services that keep every pickup on time, then we host them and look after them.
Looking for chauffeur or limousine booking software that quotes, tracks flights and dispatches drivers?
A chauffeur business lives and dies on punctuality. It's also juggling flight delays, multi-stop roadshows, wedding convoys, executive assistants booking for half the office and drivers who need the right details at 4am. Most operators run it on an inbox, a shared calendar, a group chat and a spreadsheet for the corporate clients. It holds together until two flights change on the same morning.
Wollopit builds custom chauffeur software around how your business actually runs. Clients get a proper price online in seconds. Airport pickups follow the flight on their own. Drivers get every job in an app with the passenger, the sign name and the notes. Corporate accounts book, track and get billed monthly without anyone retyping a thing. We connect the tools you already use, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from chauffeur and limousine services
Does your chauffeur business have these problems? Here's how we'd fix them.
Most chauffeur operators we talk to give a five-star ride and run the back office on texts, emails and memory. It works, right up until a 5am domestic lands early.
- The problemQuotes by emailEvery enquiry needs someone to map the route, check which car is free and email a price back. By then they've booked someone else.How we fix itInstant quotes on your website by distance, time, vehicle class and extras, using your own pricing rules and minimums.
- The problemFlight changes missedA flight lands 90 minutes late and the driver sits in the car park paying for it. Or it lands early and your client is standing at arrivals.How we fix itFlight tracking on every airport pickup. Pickup times shift on their own and the driver gets pinged when the flight changes.
- The problemDispatch by textJobs go out as SMS and screenshots. The baby seat, the sign name or the second stop gets lost somewhere in the thread.How we fix itA driver app with the full job sheet: passenger, flight, sign name, stops, notes and one-tap navigation.
- The problemNobody knows who's whereThe boss rings three drivers to find out who's closest when a last-minute job comes in.How we fix itA live dispatch board and map showing every car, every job status and who's free next.
- The problemWhere's my driver?Passengers ring the office asking if anyone's coming. Usually while you're driving.How we fix itAutomatic SMS with the driver's name, car, plate and a live ETA link, then a message when they've arrived.
- The problemCorporate invoicing by handExecutive assistants book for a dozen staff by email and month end means matching every trip to a cost centre in a spreadsheet.How we fix itA corporate portal where assistants book for staff with cost centres and PO numbers, plus monthly invoices straight into Xero or MYOB.
- The problemMulti-stop and hourly hire guessedRoadshows, winery tours and hourly hire get priced on gut feel and you find out later you undercharged.How we fix itHourly, multi-stop and wait-time pricing rules so every quote covers the real job.
- The problemExtras added after the factTolls, parking and waiting time live as receipts in the centre console and half never make it onto the invoice.How we fix itDrivers log tolls, parking and waiting in the app and they land on the invoice or card charge automatically.
- The problemPayments chasedPrivate clients pay late, cards decline and no-shows cost you a car for the night.How we fix itCard at booking with pre-authorisation, your cancellation policy built in and final charges taken after the trip.
- The problemWedding days on a whiteboardThree cars, two venues, photo stops and ribbons, all held together by a printed run sheet and a lot of phone calls.How we fix itWedding and event bookings with multiple vehicles, timed run sheets shared with every driver and deposits tracked.
- The problemCompliance in a spreadsheetDriver authorisations, rego, insurance and servicing dates live in a spreadsheet nobody checks until something lapses.How we fix itFleet and driver records with expiry reminders. Lapsed drivers or cars can't be dispatched.
02What we build
Solutions
What we build for chauffeur and limousine services. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Airport pickups & flight tracking
Flight numbers checked on booking, pickup times that follow delays and early arrivals and drivers alerted on the change.
Dispatch board
Every job for today and tomorrow on one screen. Drag to assign, spot clashes and see who's free next.
Driver app
Job sheets, passenger details, sign names, navigation, status updates and extras logged on the driver's own phone.
Live driver map
See where every car is and how each job is tracking without ringing anyone.
Passenger SMS & ETA
Confirmations, driver details, live ETA links and arrival messages sent automatically.
Corporate booking portal
Assistants book for staff, add cost centres and PO numbers and see every trip their company has taken.
Account invoicing
Monthly statements per corporate client, itemised by passenger and cost centre, pushed into Xero or MYOB.
Payments & pre-auth
Card at booking, pre-authorisation for big jobs, cancellation fees and final charges after the trip.
Hourly, multi-stop & tours
Roadshows, winery days and hourly hire priced properly with stops, waiting and minimum hours.
Weddings & events
Multi-car bookings, timed run sheets, deposits and every driver on the same page on the day.
Fleet & compliance
Vehicles, rego, insurance, servicing and driver authorisations with expiry reminders.
Partner & overflow jobs
Send overflow work to trusted operators or take theirs, with the job details shared properly.
A website that books
Hand-built, quick on mobile, with live quoting and fleet pages, built to rank for 'airport transfer' and your city.
03The systems
The big ones
Your whole chauffeur business, on one system.
These are the systems chauffeur operators ask us about most. Each one works on its own and they get properly clever when they're joined up.
Quotes & booking
A real price in seconds. Booked before they ring anyone else.
Clients put in pickup, drop-off and time, pick a vehicle and see an accurate price straight away. Your pricing rules do the maths, so a Sunday 4am airport run and a three-stop roadshow are priced the way you'd price them yourself.
- Distance and time based pricing
- Vehicle classes: sedan, SUV, people mover, stretch
- Minimum fares and after-hours loadings
- Hourly hire and multi-stop trips
- Child seats, meet and greet and extras
- Return trips booked together
- Card payment or account billing
- Instant confirmation by email and SMS
- Quote requests for big or odd jobs
- Booking widget for your own website
Airport pickups
The flight lands early. Your driver's already there.
Every airport booking carries its flight number and the system watches it. Delays, early arrivals and gate changes move the pickup time on their own and the driver gets told without anyone in the office lifting a finger.
- Flight number checked at booking
- Live arrival times on every pickup
- Pickup times adjust automatically
- Driver alerts when a flight changes
- Domestic and international buffers
- Free waiting time rules per vehicle
- Waiting charges added after the window
- Meet and greet with sign names
- Passenger texted when the driver's in place
- Airport parking logged as an extra
Dispatch & driver app
Every job on one board. Every detail in the driver's pocket.
Dispatch sees today's jobs, every car and who's free next on one screen. Drivers get the full job sheet in an app, tap through each status and log tolls and waiting as they go.
- Drag and drop job assignment
- Clash and double-booking warnings
- Live map of every car
- Driver app on their own phones
- Passenger, flight, stops and notes
- One-tap navigation
- On the way, arrived and on board statuses
- Tolls, parking and waiting logged in-app
- Automatic passenger ETA texts
- Driver shift and availability view
Corporate accounts
Assistants book it. Month end bills itself.
Corporate clients get their own portal where assistants book for staff, add cost centres and track every trip. At month end the statements and invoices are already done and sitting in Xero or MYOB.
- Company accounts with multiple bookers
- Book on behalf of staff and guests
- Cost centres and PO numbers
- Account-specific pricing
- Approval rules for big bookings
- Trip history per passenger
- Monthly statements per company
- Invoices into Xero or MYOB
- Credit limits and overdue reminders
- Receipts emailed after every trip
Fleet & compliance
No lapsed rego. No unauthorised driver on a job.
Every car and driver has a proper record with expiry dates for rego, insurance, servicing and driver authorisations. Reminders go out well before anything lapses and the dispatch board won't let a non-compliant car or driver take a job.
- Vehicle records with rego and insurance
- Servicing schedules by date or kilometres
- Driver authorisation and licence expiry
- Reminders before anything lapses
- Dispatch blocked on expired records
- Pre-trip vehicle checklists in the app
- Damage and incident reports with photos
- Detailing and cleaning logs
- Document storage per car and driver
04How it changes
Before and after
A red-eye airport pickup, wolloped.
Here's how a 5am airport run could change. Every chauffeur business is different, so we map yours first.
Before
- Client emails asking for a price and waits half a day
- Booking typed into the shared calendar by hand
- Job texted to the driver the night before
- Flight lands 40 minutes early and nobody notices
- Passenger rings the office asking where the car is
- Tolls and parking chased at month end for the invoice
After
- Client gets a price online and books in two minutes
- Job lands on the dispatch board already paid
- Driver has the full job sheet in the app
- Flight tracking moves the pickup and pings the driver
- Passenger gets the driver's name, plate and live ETA
- Tolls logged in the app and charged automatically
05Services
Everything under one roof
Software, websites and systems for chauffeur and limousine services.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for chauffeur and limousine services
Built around how your chauffeur business actually runs: online quotes & booking, airport pickups & flight tracking and the admin in between, in one system you own.
Websites for chauffeur and limousine services
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Chauffeur business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for chauffeur and limousine services
Dispatch board and driver app: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your chauffeur business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside booking platforms you're happy with or replace the ones holding you back.
- Xero
- MYOB
- Stripe
- Square
- Google Maps
- FlightAware
- Twilio SMS
- Microsoft 365
- Google Workspace
- Limo Anywhere
- Moovs
- Cabcharge
- SAP Concur
- Teletrac Navman
- Mailchimp
- Google Business Profile
- Deputy
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your chauffeur business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit with dispatch, ride along on a few jobs and talk to your drivers, then work out what's actually costing you time and bookings.
- 02
Archi-tech
We plan it before writing code: your pricing rules, vehicles, flights, drivers, corporate accounts, payments, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually online quoting or flight tracking first, so you get a win before the next busy season.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things chauffeur and limousine services ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can corporate clients book for their staff?
Yes. Corporate accounts let assistants book for staff and guests with cost centres and PO numbers. Everything rolls into a monthly invoice that goes straight into Xero or MYOB.
Does flight tracking actually move the pickup time?
Yes. Each airport booking carries its flight number and the system watches the arrival time. When it changes the pickup moves and the driver gets an alert, with your waiting time rules applied.
Can drivers use their own phones?
Yes. The driver app runs on their own phones, so there's no special hardware. They see their jobs, tap through statuses and log tolls, parking and waiting as they go.
Can quotes handle hourly hire, multi-stop trips and weddings?
Yes. We build your pricing rules in, including minimum hours, extra stops, waiting time, after-hours loadings and multi-car bookings for weddings and events.
We already use booking software. Do we have to switch?
No. If Limo Anywhere, Moovs or another platform is doing its job, we build around it with the pieces it's missing. If it's holding you back, we'll show you what replacing it would involve before anything changes.
How much does a chauffeur booking system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online quoting or passenger SMS can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most chauffeur and limousine services we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a chauffeur business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.